Women Embrace the Red Centre




24th - 28th July 2022
Alice Springs / Yulara NT
10 plus your WEA guides
For moderate fitness levels
4 nights 5 days
$3800
per person
Experience the magic of Red Centre with Women Embrace Adventure!
Join us on our Red Centre Adventure trip and admire Uluru by sunrise and sunset, explore the natural wonders of Kings Canyon (The Lost City, Amphitheatre, Garden of Eden, North and South Walls) and weave through the gigantic boulders and gullies of Kata Tjuta. This luxury trip has it all, from glamping at Kings Canyon to Segwaying around Uluru. WEA have put together this amazing package so you get to experience the best the Red Centre has to offer with some down time to experience this magical place at your own pace, too.
This trip is jam packed with magical moments and special VIP experiences, we'll leave no red stone uncovered on this Outback Adventure . Want even more adventure? Add on our Women Embrace the Highlights of Larapinta starting July 18th-July 24th, too!
Highlights:
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Glamping at Kings Canyon Resort
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Guided sunrise rim walk of Kings Canyon
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Sunset Camel ride with views of Uluru
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Sounds of Silence Celebration Dinner overlooking Uluru and Kata Tjuta under a million stars
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Sunrise Segway tour around Uluru
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Valley of the Winds walk at Kata Tjuta
Inclusions:
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4 nights Accommodation: 1 night luxury glamping at Kings Canyon Resort + 3 nights 4.5 star accommodation at the Desert Gardens Hotel, Yulara
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Meals: 4 breakfasts, 2 Lunches, 3 dinner.
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Sunset drinks at Kings Canyon
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Guided sunrise rim walk of Kings Canyon
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Comfortable, air-conditioned transport throughout the entire trip
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Sunset Camel ride with views of Uluru
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Sounds of Silence celebration dinner on the last night of our trip with the entire team - this is an evening you will never forge
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Sunrise Segway tour around Uluru
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Valley of the Winds walk at Kata Tjuta
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Built-in leisure time, to explore destination as you wish (check out the field of lights, have a massage, take a helicopter flight or just read a book)
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2 Women Embrace Adventure Hosts to ensure everything you need you have and you looked after and enjoy every minute of the trip – you walk and we will take care of the rest.
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Wilderness first aid trained hosts, extensive remote first aid kit, satellite phone and Emergency Position Indicating Radio Beacon (EPIRB)
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National Park Fees
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Women Embrace Adventure team shirt and buff
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And so much more including some WEA surprises and special touches along the way
Every day is packed with awesomeness, but some of our highlights are:
VILLAGE PROJECT
We spend a full five days at the Restore One School. Whether you’re helping out a teacher, painting a new toilet for a local family, or simply speaking English with a student, the main thing you need is a good attitude and a willingness to give anything a go. Most of the work is very simple—just a hammer and nails or a paintbrush. Plenty of people have come before you with zero building experience and ended up creating something truly special.
Just bring your hat, closed shoes, a water bottle, and that great attitude. What you leave behind will last long after you’ve gone—and it’ll make a real difference to the people who receive it.
And while you’re working, you’ll be side-by-side with amazing locals, having chats and getting a glimpse into their everyday lives. If you’re open to it, this experience can leave a mark on you just as much as you leave one on the village.
CULTURE AND HISTORY
We journey to places where Cambodia’s ancient culture is honoured and remembered—sites that give powerful insight into the country’s rich history and the devastating impact of the genocide. These visits can be deeply moving, but they are a vital part of understanding the resilience and spirit of the Cambodian people.
Make no mistake—this is not a journey of sorrow. Cambodia is alive with energy and hope. Its cities, markets, and villages pulse with color, creativity, and warmth. We climb temple steps guarded by mischievous monkeys, meet artisans bringing traditional silk spinning back to life, explore palaces and museums, and even encounter highly trained rats that help clear landmines—an astonishing and inspiring project.
This is the real Cambodia—raw, beautiful, and unforgettable. We don’t just see it. We connect with it. And we leave changed by it.
MEALS & ACCOMODATION
This trip is a bit of a foodie adventure—with a good dose of heart. Cambodia is full of amazing food, and many of the places we eat at are run by charities or social enterprises. We call it eating with justice—enjoying great meals while supporting something worthwhile.
Along the way, we’ll share the stories behind these places and the people they help, all while tucking into some seriously tasty food. In the village, we have our own chef preparing our meals, mostly vegetarian.
Dietary needs? No problem, let us know when you book.
In Phnom Penh and Siem Reap, we stay in pretty terrific places, 4-star accommodation in locations close to the markets, river, cafes and spas. The guest house we call home while in the village is rustic but very comfortable with air conditioning and flush toilets (that work most of the time :)
Itinerary at a Glance:
27th July - Overnight at the group hotel in Longyearbyen
28th July - Embark M/S Quest at 4pm.
29th July - 4th August - Explore the Svalbard Archipelago.
5th August - Disembark Longyearbyen at 9am.
The following itinerary should be seen as an approximate guide only. Please note that weather, ice conditions, logistics and unforeseen delays can cause alterations to our itinerary.
27TH JULY - LONGYEARBYEN
You will be met at the airport and transferred to the group hotel for your overnight stay. This evening you’ll meet your
expedition leaders and other members of the group for a trip briefing.
Meals: WEA welcome dinner
Accommodation: Polfaren Hotel or Similar
28TH JULY - EMBARK LONGYEARBYEN
Today is yours to explore Longyearbyen. Recommendations include The North Pole Expedition Museum, the local brewery and a reindeer burger in one of the local restaurants. Board the M/S Quest in the late afternoon. Cruising out of the beautiful Isfjorden, we’ll be escorted by gliding Fulmars and perhaps the
occasional Puffin, our first sea birds of the Arctic! The sea kayakers will attend a briefing to distribute dry suits, poggies (paddling mitts for your hands), lifejackets and dry bags.
Meals: B.D
Accommodation: MS QUEST
29TH JULY - 4TH AUGUST - EXPLORING SVALBARD
Over the next 7 days we will explore the amazing
wilderness of Svalbard. Our aim is to experience as
much time as possible outside, be it zodiac cruising,
paddling, hiking or wildlife viewing or all four! Our
experienced Arctic team will use their know-how to design a day-to-day itinerary that makes the best use of
the weather, ice conditions and wildlife opportunities.
Meals: B.L.D
Accommodation: MS QUEST
5TH AUGUST - DISEMBARK LONGYEARBYEN
During the early morning, we cruise back into Isfjorden before docking in Longyearbyen. Say your farewells to the crew and expedition leaders before a transfer to the
airport.
Meals: B
The locations we’ll potentially visit, depending on nature's conditions...
WEST COAST OF SPITSBERGEN
We’ll spend hours out and about in the wild Arctic scenery exploring the glacier-filled Kongsfjorden or Magdallenefjorden, either zodiac cruising or kayaking along the coastline or walking the lush tundra, where we take extra care not to disturb delicate wildflowers. We may visit an old Dutch whaling station settled in the
early 1600’s, aptly named Smeerenberg (blubber town)
HEADING NORTH
We’ll encounter amazing vistas in places such as Woodfjorden and Leifdefjorden, where magnificent glaciers end their journey to the sea. Paddlers and
zodiac cruisers will wind their way through ice floes while walkers will take to the mountains looking out for herds of reindeer and discovering old Russian trapper
huts. We’ll be on alert for polar bear sightings! On board the M/S Quest, we may experience the pack ice of the Arctic Ocean, a favourite pass time is to stand at the bow and look below at the ice being parted by our sturdy ship. A highlight for all on board is the sight of a bobbing walrus feeding on clams or wallowing, slug
like, on shore.
THE EAST COAST
We experience the variety of Svalbard along the east coast of Spitsbergen which can be described as a polar desert. If ice conditions allow, we pass south
through the narrow Hinlopen Strait, flanked by rock slabs that are rich in fossils. A highlight for any amateur geologist is to discover these fossils when we go ashore.
Wildlife viewing is at a premium at Alkafjellet, where one-hundred-metre-high dolerite towers are home to millions of Brunnich’s guillemots. On the ship and
on land, eyes are peeled for an Arctic fox and birdlife such as Eider and beautiful ivory gulls. As M/S Quest passes between Spitsbergen and the smaller islands
of Barentsoya and Edgeoya, we cross the main polar bear migration routes. The beautiful fertile plain of Sundeneset is richly covered with bright green mosses,
a variety of delicate and colourful flowers, various fungi, clear bubbling streams and small tarns. We explore this beautiful terrain by kayak, zodiac and on foot,
marvelling at the contrast between the colourful soft ground and the barren, rocky terrain from further north.
SOUTH AND THEN NORTH-WEST AGAIN
We round South Cape, Spitsbergen’s most southerly point, before continuing northwards. Hornsund, 23km long and 8 -10 km wide, is the southernmost of the
large fjords on Spitsbergen’s west coast. Towers of rock pierce the clouds, lush green slopes run down to the sea, and crumbling glaciers surround us. It is a beautiful place. Bellsund, which we may visit on the west coast
of Spitsbergen, is divided into two large fjords. The northernmost - Van Mijenfjorden - is separated from the main fjord by a long, narrow island, Akseloya,
which extends almost across the fjord. There are many different zodiac cruising, paddling and walking options available to us. We may be fortunate to spot Beluga
whales in this area, and in the skies, we’ll be treated to thousands of birds, including little auk colonies.
Included:
First Aid Trained trek leader and a comprehensive group medical kit
WEA host to ensure you have the most amazing trip
Hotel and airport transfers
Domestic Transport - Flights: Kathmandu-Lukla-Kathmandu
All necessary paperwork and permits for trekking EBC
Accommodation in Kathmandu and teahouses during the trek
An experienced English-speaking trek leader (trekking guide), porters to carry luggage
17 Breakfasts, 14 lunches, 16 Dinners
Welcome and farewell dinners in Kathmandu
All government and local taxes
Activities outlined in the itinerary (we do cram a lot in!)
Pre-departure meeting with the WEA team approx 6 weeks before departure
2 x training hikes in the Lake Macquarie / Newcastle area
A few WEA surprises...
Not Included:
Nepalese visa fee
International airfare to and from Kathmandu
Travel, evacuation and rescue insurance
Excess baggage charges
Additional hot drinks in the Tea Houses
Hot showers at the Tea Houses on the trek
Internet access and charging of devices in Tea Houses
Tips for guides and porters
Alcoholic beverages
Miscellaneous extras
Included:
5 Nights Tregenna Castle Resort, St. Ives
6 Nights St Michaels Resort & Spa, Falmouth
11 breakfasts, 8 lunches and 5 dinners
Dinner at Cam Brae Castle
Celebration Lunch at the famous River Cottage
6 Days of fully guided hiking on the South West Path
All ground transport on tour
Professional local Hiking Guide, Steve Crummay
Cornish Native Women Embrace Adventure Host, Jess Kulhanek
Activities and entry to sites as outlined in the itinerary (we do cram a lot in!)
A few WEA surprises...
Not Included:
International Flights and transport to start and finish points in the UK
Visas, if required by your home nation
Compulsory Travel insurance
Activities and meals not included in the itinerary
Personal expenses, wifi, laundry etc
Alcoholic beverages
Miscellaneous extras
Arrive in Adelaide, overnight in the centre of Adelaide adjacent the foodies delight of the Adelaide Central Markets. We will meet at 5 pm for a welcome drink and a short walk to our Welcome Dinner. A great time to get to know your fellow travellers and hear all about our week of hiking in the Flinders Ranges hiking ahead!
Meals: Dinner
Accommodation: Adelaide Hotel, twin share
It all starts today! Check into our hotel, Tregenna Castle Resort, St. Ives, at your leisure. Meet your guide Jess and the team in the lobby at 5 pm for a Welcome Dinner and drink. Settle in and get to know your fellow travellers as we outline all the amazing things we'll experience on our adventure.
Accommodation: Tregenna Castle Resort, twin share
Meals: D
Snowies Alpine Walk Inclusions:
5 nights twin-share ensuite accommodation: 1 night Hotel in Canberra, 4 nights lodge accommodation
5 evening meals, including a Welcome Dinner in Canberra and hearty home-cooked meals focusing on fresh, local, seasonal produce
5 Breakfasts, a mix of continental and cooked breakfasts depending on the day
5 Lunches, including our Celebration Lunch on the last day and a mix of trail lunches for the week
Morning/afternoon tea, fresh fruit and trail snacks
2 Women Embrace Adventure Guides, Wilderness First Aid qualified
Emergency communications and first aid kits carried by your guides
Transport from Canberra to the Snowy Mountains and return in a comfortable 12-seater mini-coach with luggage trailer
Licensing, insurance and National Park fees
Lift Ticket Fee
Guaranteed fun, laughter, and as usual, some Women Embrace Adventure surprises along the way!
Your Package does not include:
Flights or travel to Canberra
Parking fees in Canberra
Travel Insurance-required
Alcohol (you are welcome to BYO; we'll make a stop in Canberra for this
Your Package includes:
One WEA qualified Snowshoe Guide
One WEA remote first aid qualified leader
Full snowshoeing instruction
Snowshoeing equipment – snowshoes, poles, waterproof boots
5 evening meals, including welcome dinner on night one and hearty home-cooked meals
5 Breakfasts, a mix of continental and cooked breakfast
5 Lunches
Morning/afternoon tee, trail snacks, pre-dinner nibbles
5 nights twin-share accommodation. 1-night Hotel in Canberra, 4 nights chalet accommodation in Crackenback, NSW
Emergency communications, safety equipment and first aid kits carried by your guide and leader
Women Embrace Adventure Goody Bag (it wouldn't be a WEAadventure without it)
Transport from Canberra to the Snowy Mountains and return to Canberra in a comfortable 12-seater mini-coach.
Guaranteed fun, laughter and as usual, some Women Embrace Adventure surprises along the way!
Your Package DOES NOT include:
Flights or transport to Canberra
Travel Insurance-required
Alcohol
It is an action-packed adventure! The following itinerary and paddling distances should be seen as an approximate guide only. Please note that weather conditions may cause changes to our itinerary.
27th June - Arrive Nadi:
If you are arriving by an international flight today, the hotel will provide a free airport-to-hotel transfer. Settle into your room, and then we will head out for our welcome dinner to meet the rest of the team.
The trip briefing with our guide is at 8 pm at the hotel, so arrange your flights to arrive on time for this important meeting.
Meals: Dinner
Accommodation: Twin Share, Nadi Hotel
28th June - Boat Transfer to Tavewa:
After an early breakfast at the hotel, the group will transfer to Denarau marina for the 8.45 a.m. boat to the islands. The Yasawa Flyer, the boat servicing the island chain, is a 267-passenger catamaran. We'll transfer to our base on Tavewa Island by small island boat. The combination of reefs, close island groupings, and shallow waters creates the stunning aqua colours for which this area is famous. Our base camp has a dining bure (hut) and grassy campsites to pitch a tent.
After customising the kayaks and getting acquainted with the expedition gear, we'll have an instructional paddling session before a short excursion in the lagoon. Watching the sunset from the beach, followed by a delicious tropical dinner, is a great way to end the first day in the islands. Meals: Breakfast / Lunch / Dinner
Accommodation: Island Camping in tents
29th June - Camping and Kayak:
After breakfast, we’ll pack snorkelling gear and a picnic lunch and head off to circumnavigate nearby Matacawalevu Island. We seek out the best coral reefs, explore peaceful mangroves, a delightful maze of sandbars and time permitting have a snorkel at the Blue Lagoon. The paddling distance today is approximately 14 km. Tonight, another delicious dinner at our Tavewa Island base.
Meals: Breakfast / Lunch / Dinner
Accommodation: Island Camping in tents
Paddle Distance: approx 15k
30th June - Camping and Kayak:
Load the expedition craft and paddle between 15 and 20kms to Navotua village. With favourable tides we'll have lunch where fringing reefs run directly off the beach. After rounding the point of Nacula Island, we head for Navotua. The villagers of Navotua are particularly friendly and the special warmth and reception we receive has made it our favourite spot. If the winds are too strong, we only paddle what is comfortable and then transfer to an accompanying boat to cover the remaining distance. We pitch our tents on a grassy campsite and experience island-village life.
Meals: Breakfast / Lunch / Dinner
Accommodation: Island Camping in tents
Paddle Distance: approx 15kms (could be up to 20kms)
1st July - Camp and Kayak:
Today's return paddle is 6-8 km to Sawa-I-Lau, a scenic island with sharp limestone peaks and salt-water caves that make for fascinating exploration. We round out the day with an afternoon visiting the local school followed by entertainment provided by the village and an invitation to join the chief for a social kava party in the evening (kava is a non-alcoholic drink with mild numbing effects). Meals: Breakfast / Lunch / Dinner
Accommodation: Island Camping in tents
Paddle Distance: approx 8k
2nd July - Camp and Kayak:
On our last kayaking day, we’ll explore the many inlets and bays of Nacula en route to our base on Tavewa Island. Time permitting, we can snorkel off the back of the island before relaxing around camp and enjoying our last island dinner together with our Local Kayak guides
Meals: Breakfast / Lunch / Dinner
Accommodation: Island Camping in tents
Paddle Distance: approx 15k
3rd July - Boat Transfer and Barefoot Manta
We spend a relaxing morning on Tavewa Island, snorkelling, hiking, relaxing - what ever takes your fancy before departing on the Yasawa Flyer to the Barefoot Manta Island Resort where we will be welcomed to our new home for the next 3 nights.
Meals: Breakfast / Lunch / Dinner
Accommodation: Twin Share Bure - Barefoot Manta
4th July - Barefoot Manta
Optional Extras: Swim with the Manta Rays / Coral Planting / Guided Snorkel
Barefoot Manta Island Resort Fiji's location is unique, only a 1-minute boat ride from a Manta Ray feeding site. From April - October Fiji Manta Rays feed in a narrow nutrient-rich channel of water between Drawaqua Island (Barefoot Manta Island Resort Fiji's location) and Naviti Island. With nature, there are no guarantees, but the Manta Rays are usually feeding there every day during the season. This is your time, you choose how you would like to spend your days here; A manta swim, join the local Marine Biologist for a talk about the local marine life, help plant coral, snorkel or just relax in a hammock with a cocktail. It really is a special place to unwind after our time kayaking.
Meals: Breakfast / Lunch / Dinner
Accommodation: Twin Share Bure - Barefoot Manta
5th July - Barefoot Manta
Optional Extras: Swim with the Manta Rays / Coral Planting / Guided Snorkel
Interested in marine biology? Book in for a session with the resident marine biologist to spend some time in the Marine Conservation Centre, where you'll be briefed on all things coral and any other projects they are working on. Then maybe join the marine biologists on the reef, see the projects first-hand and, where possible, actually participate in conservation activities. In the afternoon, play some beach volleyball, relax with a book in the hammock, take a walk around the island or head out to one of the beautiful beaches for a snorkel.
Meals: Breakfast / Lunch / Dinner
Accommodation: Twin Share Bure - Barefoot Manta
6th July - Relax and Boat Transfer to Nadi:
Spend the morning around the resort - maybe a sunrise hike, one last Manta swim or snorkel. We board the Yasawa Flyer after lunch and arrive back at N=Denarau Marina in Nadi at approx 6:00pm. A quick transfer to our hotel, check into our rooms, followed by a relaxed pizza party and a drink as our final team dinner to celebrate our amazing adventure.
Meals: Breakfast / Lunch / Dinner
Accommodation: Twin Share, Nadi Hotel
7th July - Nadi-Airport:
Today we must say goodbye to the beautiful land and people of Fiji. After breakfast at our hotel we'll be transferred to the airport for our flights home having made many new memories and new adventure friends along the way!
Meals: Breakfast
Flinders Ranges Hike Inclusions:
2 nights twin-share ensuite accommodation: First and last nights Hotel in Adelaide
5 nights twin-share in Shearers Quarters: 3 nights at Pitchi Richi Park & 2 Willow Creek Station, Shared bathroom
All Meals:
6 evening meals, including a Welcome Dinner in Adelaide and hearty home-cooked meals focusing on fresh, local, seasonal produce
7 Breakfasts, a mix of continental and cooked breakfasts depending on the day
6 Lunches, including our Celebration Lunch in the Claire Valley and a mix of trail lunches for the week
Snacks including home-baked goodies, fresh fruit and trail snacks
6 Days Guided Hiking-day pack only
Guided walk with Adnyamathanha Guide Kristian at Arkaroo Rock
1 Big Heart SA Local Qualified Guide
1 Women Embrace Adventure Guide, Wilderness First Aid qualified
Emergency communications and first aid kits carried by your guides
Transport from Adelaide and return in a comfortable 12-seater mini-coach with luggage trailer
Licensing, insurance and National Park fees
Guaranteed fun, laughter, and as usual, some Women Embrace Adventure surprises along the way!
Your Package does not include:
Flights or travel to Adelaide
Travel Insurance-required
Alcohol (you are welcome to BYO; we'll make a stop in Adelaide, too)
THIS TRIP INCLUDES
1 Night Hotel accommodation (twin share) in Longyearbyen.
8 nights ship accommodation.
WEA welcome dinner on night one
Transfer in Longyearbyen
All meals on board ship.
A welcome toast and Captain's Drinks.
All shore excursions from the ship including Zodiacs.
Lectures, videos, slide and film shows.
Expedition guide services.
Port taxes and charges
Medical services. There is a resident doctor and well equipped clinic on board.
A WEA host to ensure you are well looked after and have the best time possible.
Some WEA goodies and surprises along the way.
THIS TRIP EXCLUDES
Compulsory travel insurance
Flights and transport to start and finish points in Longyearbyen, Svalbard, Norway.
Single supplements.
Visa, passport, vaccination charges and airport departure taxes required by your home nation.
Hotels and meals not included in the voyage itinerary.
Optional excursions not included in the voyage itinerary.
Items of a personal nature, such as bar charges, phone/email charges, laundry, personal clothing, medical expenses,
Emergency evacuation charges.
Alcohol, unless specified.
Tips on board for crew and service personnel.
Snowies Alpine Walk Inclusions:
5 nights twin-share ensuite accommodation: 1 night Hotel in Canberra, 4 nights lodge accommodation
5 evening meals, including a Welcome Dinner in Canberra and hearty home-cooked meals focusing on fresh, local, seasonal produce
5 Breakfasts, a mix of continental and cooked breakfasts depending on the day
5 Lunches, including our Celebration Lunch on the last day and a mix of trail lunches for the week
Morning/afternoon tea, fresh fruit and trail snacks
2 Women Embrace Adventure Guides, Wilderness First Aid qualified
Emergency communications and first aid kits carried by your guides
Transport from Canberra to the Snowy Mountains and return in a comfortable 12-seater mini-coach with luggage trailer
Licensing, insurance and National Park fees
Lift Ticket Fee
Guaranteed fun, laughter, and as usual, some Women Embrace Adventure surprises along the way!
Your Package does not include:
Flights or travel to Canberra
Parking fees in Canberra
Travel Insurance-required
Alcohol (you are welcome to BYO; we'll make a stop in Canberra for this
KATHMANDU ARRIVAL DAY
Elevation: 1,400 m
Distance: 7 km Drive to Thamel
You’ll be greeted with a warm Nepalese welcome at Kathmandu Airport (KTM) by a local Take on Nepal member who will bring you to our hotel in the heart of the city. After you’re settled into your accommodation our team will be on hand to assist you with shopping or anything else that you may need help with. In the evening, we’ll gather for a traditional Nepalese welcome dinner where we’ll meet one another and get briefed on your trip to Batase village.
Meals: Welcome Dinner
Accommodation: 3 - 4 star Hotel in Kathmandu
Kathmandu City Stupa
Four days of hiking, exploring the most iconic locations on the Tasman Peninsula
Hike Cape Raoul, Cape Hauy, Mount Brown and Waterfall Bay
Day Pack only, fully guided and supported by qualified WEA Guides
Explore the Port Arthur Historic Site
The dramatic coastline of sea caves and towering sea stacks
Highest vertical seas cliffs in Australia, 180 million-year-old dolerite columns
Epic views over the turquoise waters and white sandy beaches
Stewarts Bay Lodge-3 nights at the four-star cabin accommodation at
Hobart Hotel-3 nights in Hobart, including time at the iconic Salamanca Markets
Bruny Island-Full Day Tour with wine tasting and vineyard lunch
The Country and its People
The many islands of Fiji are spread around the reef-strewn Koro Sea in the southwest Pacific Ocean. About 100 of over 300 islands are inhabited and range from large mountainous wooded landmasses to small coral cays. Fiji’s main island, Viti Levu, covers 10,388 square kilometres, has 80% of the population and its highest peak, Mt. Victoria, is 1323 metres. The Yasawas are a chain of 16 volcanic islands with summits ranging from 229 to 579 metres. Fiji has three official languages—Fijian, Hindi and English—but there are some 300 communalects (variations) in the Fijian language. English is widespread and most young people speak English. Although some of the older generation may have difficulties speaking, most understand English.
Climate
From May to November, Fiji experiences a mild tropical climate. The weather is generally drier in the Yasawas compared to the main island of Viti Levu. Nights may be cool, perhaps 16–20º C. The days are generally hot and dry, with temperatures ranging from 24-30º C. There may be some spells of cloudy weather and showers.
Time & Communication
Nadi is two hours ahead of Australian Eastern standard time. Mobile coverage (by Vodaphone and Digicell) is sometimes patchy in the islands. Optus and Telstra have service in some places and offer international day passes. Fiji day passes are around $5 - $10 per day - check with your service provider if this is accessible to you and how to activate your data roaming.
Cultural Considerations
it is very important to behave in a respectful way towards both the people and their land. While the islanders will never rebuke you for unknowingly offending them, it is desirable to try to respect as many of their customs and beliefs as you can. For example, it is disrespectful for women to wear bathing suits in a village and a 'sulu' or a sarong should be carried by both men and women while kayaking (sulus can be bought in Fiji costing between FJ$15–25). While in a village it is disrespectful to wear hats, sit on doorways or stand up during a 'sevu sevu’ ceremony. Shoes should be removed when entering a Fijian hut. Swearing is frowned upon. Simple courtesy and a bit of sensitivity will satisfy most of the customs of village life. Some basic practices you should observe are: • Ask the locals if they mind being photographed. • Restrict wearing bathing suits to beaches when in villages • In villages use a sulu with a shirt or long pants in the evenings (shorts are acceptable during the day).
Gifts
Fijians are very friendly and often offer their own limited food to strangers. We will be self-contained and provide all our own food and camping equipment so as to minimise our impact on the villages. If you bring any gifts, we would prefer to make a presentation of them from the group to the village chief or community rather than to individuals. This helps to reduce jealousy and expectations. We do pay when we stay in a village, and that money goes to the community in an equitable fashion for things like building supplies for cyclone-damaged houses. If you would like to provide something personally, consider making a donation to the Navotua School and community fund we established in 1988. Southern Sea Ventures manages the fund in conjunction with the village chief and the school secretary. The purpose of the fund is to assist with community projects, such as installing solar panels or compost toilets and for the education of the village children. The Navotua Infant Primary School opened in October 2013 and has been generously stocked with school supplies donated by our trip participants. A donation to the village fund may be something you may wish to consider after you have completed a trip.
Conservation
It has always been our motto that “we take only photographs and leave only footprints.” We are keenly aware of the ecology of the areas we visit and try to limit our impact on them. We ask that each person take out everything they bring in, including sweet wrappers, batteries, etc. We have installed a composting toilet in the village to dispose of the group’s human waste.
Money to Bring With You
$200 in Fijian cash will be more than enough to bring during the kayaking and island stay, and it is unlikely you will be able to spend that. There are ATM machines at the airport, at our hotel and in the main centres, and there is a 24-hour bank at the airport. This is the most efficient way to obtain Fijian dollars. Credit cards are accepted in larger stores or hotels, but don’t rely on being able to use one everywhere. Currency The unit of currency is the Fijian dollar.
At the Barefoot Manta all your pruchases (Extra activities such as Manta swims, drinks etc will be charged to your room and paid by card before leaving)
Tipping
Tipping may be expected by the local people for services such as baggage handling, taxis or in restaurants. Our guides do not expect tips.
Vaccinations
There are no other statutory vaccinations at the time of writing. However, you should check with your doctor or medical centre for current information.
Mosquito Borne-Diseases
Fiji has no incidence of malaria; however, in urban areas, dengue fever has been recorded. The outer Yasawas are in a rain shadow and as a result there is a low risk of contracting mosquito-borne diseases while kayaking in the islands.
Yes, travel insurance is required, and you are required to source and purchase it shortly after booking.
Personal travel insurance is NOT included in the tour price. Adequate and valid travel insurance is compulsory for all WEA Pty Ltd travellers.
Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation
· personal liability.
We also suggest it covers cancellation, curtailment, luggage loss, and personal effects.
Credit card travel insurance may not cover all the costs if you need to be evacuated or can not travel, so choose your comprehensive travel insurance wisely.
You must provide proof of insurance to WEA prior to departure.
BATASE VILLAGE
Elevation: 2,000m
Distance: 4-5 hour 4WD journey
After breakfast, our team member will meet you at the hotel, where we'll hop in a 4WD for the bumpy journey up to Batase village. After your arrival, you will be settled into your accommodation and will have lunch.
In the afternoon you will be given a tour of the village, this will include a visit to the school.
After dinner, we'll spend the evening at the Friends of Himalayan Children Inc. Hostel. This hostel is home to 35 children who were unable to be cared for by family members. Your evening will be spent with these truly incredible children who will bring such joy to your heart.
Meals: Breakfast, Lunch and Dinner
Accommodation: Comfortable twin share hostel style
Batase Village School
Note: the itinerary may change due to weather and National Park Closures; the alternative is often even more fun and part of an outstanding adventure!
Day 1 : Meet the team at our Canberra Hotel at 5:00 pm to head out for our Welcome Dinner and drink. Check into the hotel at your leisure from 3:00 pm
Accommodation: Hotel in Canberra
(Meals-D)
Day 2 : Canberra - Guthega – Charlotte Pass Approx 9km, 407 m elevation gain
After a buffet breakfast at the hotel, we'll make an early start to board our minibus and travel to the start of our first walk, a great intro to Kosciuszko National Park! Today’s alpine outing starts at the charming ski village of Guthega. We’ll head out towards Illawong Hut and take a side trip to cross the Snowy River on the Illawong Bridge. Continuing on, we’ll cross Spencers Creek on Australia's highest suspension bridge and wind through stunning sub-alpine areas to finish at Charlotte Pass. One of our all-time favourite walks! Today we walk directly into our accommodation. At Charlotte Pass. The remainder of our afternoon gives you time to settle into the chalet, enjoying a well-earned drink and nibbles followed by a delicious homemade dinner.
Accommodation: Twin Share, ensuite lodge-style
(Meals-B,L,D)
Day 3: Main Range loop, including Kosciuszko Summit, Approx 22km, 509 m elevation gain
You’ll be woken very early on this day to head to the start of our walk not far from our accommodation, where we’ll start our walk up to the highest point in Australia. We’ll reach the summit of Mt Kosciuszko in time to watch the sunrise and toast the spectacular view with a warming hot drink and breakfast. After we’ve taken in the incredible experience, we’ll continue across the Main Range, marvelling at the beauty of the alpine high country, taking in the glorious glacier-carved landscape. We'll make our way around to the gorgeous Blue Lake lookout and head downhill to cross the Snowy River before a final burner back up to Charlotte Pass. This is a very challenging day walk, and you’ll need to be adequately prepared with a high level of fitness to fully enjoy it. The rewards for your hard work will be immense, and this day will be the highlight of our fantastic adventure. Once again walking straight into our accommodation, the afternoon will be yours to relax at the chalet and enjoy a sauna or spa, followed by another yummy homemade dinner.
Accommodation: Twin Share, ensuite lodge-style
(Meals-B,L,D)
Day 4: Charlotte Pass Village to Perisher Valley, Approx 12.7km, 408 m elevation gain
After a delicious breakfast, we’ll walk straight out of our chalet to continue our journey along the Snowy's Alpine Walk. Today, as we walk from the village of Charlotte Pass to Perisher, we'll have the chance to enjoy beautiful views of high-country plains, snow-capped mountain ranges, and clear-flowing rivers. We’ll pop in and out of groves of ancient snow gums and be on the lookout for wildlife like wombats and echidnas. We’ll take the short side trip to Porcupine Rocks to enjoy the stunning views over the Thredbo River valley. Pre-dinner nibbles and a delicious home-cooked meal await our return to our accommodation.
Accommodation: Twin Share, ensuite lodge-style
(Meals-B,L,D)
Day 5: Perisher Valley to Bullocks Flat, Approx 12 km, 262 m elevation gain
After breakfast we will take a quick drive to our starting point at Perisher. From Perisher Valley, we’ll venture into an extraordinary woodland of twisted snow gums shaped by alpine winds. This enchanting mountain experience continues as you hike through towering alpine ash forests and around tea tree gullies and mossy alpine bogs. In contrast, heath fields and grasslands clear your view, offering a chance to marvel at the expansive mountains. The hills come alive in spring and summer with yellow billy buttons and snow daisies that sprinkle the landscape with colour. We'll keep an eye out for wallabies, echidnas, kangaroos, and wombats among the rocks and boulders. In the final section of the track, we'll walk alongside Thredbo River, taking in the sounds and serenity against the backdrop of the rugged Ramshead Range, which is sometimes snow-capped even in late spring and early summer.
Back to our cosy chalet for afternoon drinks, nibbles and dinner.
Accommodation: Twin Share, ensuite lodge-style
(Meals- B,L,D)
Day 6: Thredbo Dead Horse Gap– Cooma – Canberra Approx 5.5 km, -454 m elevation gain (all downhill!)
We’ll wake early on our final day for breakfast and to pack our bags in the van, making our way from Charlotte Pass to Thredbo. Up the chairlift we'll go to the start of the Dead Horse Gap Track, enjoying the stunning views from up high. As we head down the track, we’ll take in sweeping views of the Ramshead Range, Crackenback Mountain and the Thredbo Valley. We'll keep our eyes peeled for the exciting wildlife to spot along the way and complete our walk crossing over the Thredbo River to our waiting minibus. We'll make a stop at the Wildbrumby Distillery for a lunch before returning to Canberra by 5:00pm to say our goodbyes to our new adventure friends!
(Meals-B,L)
Our first day on the South West Path!
After an early breakfast, we'll collect our packed lunch, and our driver will take us to the trailhead to meet our fantastic hike guide, Steve Crummay, to start our adventure.
Section: St Ives to Zennor
A 10-12km walk along a stunning coastline with some challenging rocky sections and short steep ups and downs, but all the time punctuated with stunning views of the Atlantic coast. The path is rugged and can be muddy in places after wet weather.
We'll break our journey in Zennor for a cuppa, a visit to the plague stone and a wander through the beautiful 12th Century Church.
Hike Distance: 10-12 km
Hike Grade: Moderate-Hard
Accommodation: Tregenna Castle Resort, twin share
Meals: B,L,D
DAY 1: Sunday, Meet @ Vibe Hotel Hobart, Tasmania
How today looks:
Check into your room at your leisure and meet us in the lobby at 5 pm for a welcome drink and dinner.
Accommodation: Hotel Hobart
Meals Included: Dinner
Day 2: Monday, Hobart to Port Arthur (Tasman Peninsula)
Today's Hike – Devil's Kitchen to Waterfall Bay
Hiking Time: 2 hours
Distance/grade: 4.5 km, graded 2 – Easy/Relaxed
How today looks: After a hearty buffet breakfast, we'll head for an early start in our private minivan towards the Tasman Peninsula. On the way, we'll visit some local attractions, like the Blow Hole and Tasman Arch, where we'll stretch our legs on an easy but stunning 5 km walk to Waterfall Bay. This afternoon, we'll visit the Port Arthur Historic Site for a tour and a boat ride around Stewart's Bay before settling into our accommodation for a welcome drink and a lovely dinner.
Accommodation: Stewarts Bay Lodge, Port Arthur
Meals Included: Breakfast, morning tea, lunch, trail snacks and dinner
Day 3: Tuesday, Tasman Peninsula
Today's Hike – Mount Brown, Crescent Bay, Remarkable Cave
Hiking Time: 4 hours
Distance/grade: 9km (return), graded 3 – Moderate
How today looks:
After a team breakfast, off Mount Brown, we go! We start our hike on well-formed paths lined with Tasman wildflowers and golden lichen-covered rocks. The track to the summit is a bit more challenging, with a bit of steep rock scrambling as we reach the top. To say the payoff is worth the climb is a severe understatement; the summit offers sweeping panoramic views of the spectacular Tasman Island, Arthurs Peak and Port Arthur’s Carnarvon Bay. We'll be rewarded with distant panoramic views further south to Cape Raoul and Bruny Island, as well as Crescent Bay, which is regarded as the most beautiful beach on the Tasman Peninsula. After many photos taken on the summit, we’ll head down to rejoin the Crescent Bay Track to reveal stunning views of the beautiful Crescent Bay beach and then Maingon Blowhole and Bay. We'll take some time for a well-earned lunch before making a trip down to Remarkable Cave. The afternoon is yours back at Stewarts Bay Lodge, take a walk along the foreshore to explore Port Arthur further or relax in the spa with your book for a while!
We'll enjoy some nibbles and a drink before dinner. Accommodation: Stewarts Bay Lodge, Port Arthur
Meals Included: Breakfast, morning tea, lunch, trail snacks and dinner
DAY 4: Wednesday, Tasman Peninsula
Today's Hike – Cape Raoul
Hiking Time: 6 hours
Distance/grade: 15 km (return), graded 4 -Challenging
How today looks:
Today is a trek to Cape Raoul, offering spectacular coastal lookouts of the Tasman Peninsula. After breakfast, we will drive 25 minutes to start today's hike. What begins as a pleasant bushwalk soon becomes a stunning, often breathtaking journey. The newly refurbished track climbs through open forest to a cliff edge that may take some walkers by surprise. From there, the 15 km return walk, through heath and light forest, is never far from those jaw-dropping cliffs. The stunning coastal scenery continues all the way out to Cape Raoul, with its dolerite cliffs dropping dramatically into the ocean. Keep an eye out for seals on the rock and small islands below! Upon our return to our accommodation, you'll have the afternoon to enjoy some time at the lodge or head down for a drink before dinner.
Accommodation: Stewarts Bay Lodge, Port Arthur
Meals Included: Breakfast, lunch, trail snacks, dinner
DAY 5: Thursday, Tasman Peninsula to Hobart
Today's Hike- Cape Hauy
Trekking Time: 5 hours
Distance/Grade: 10km (return), Grade 4-Challenging
How today looks: A bit up and down and back up again!
After breakfast, we will pack our bags and head to Fortescue Bay for our final hike. It will be a stunning out-and-back walk to awe-inspiring cliffs. Yep, we saved the best for last!
Cape Hauy's main attraction needs no introduction to those in rock climbing circles; the world-famous Candlestick and Totem Pole Sea Stacks are our destination. This beautiful, wild place is a must-see destination for all hikers.
The track undulates through woodland and heath to a lookout to challenge all others. After a few photos, we make our way to the cape, down a steep set of stone steps, before ascending again towards our destination. Hold onto your hat, Cape Hauy juts out into the smashing southern ocean, with sea birds soaring on some of the strongest winds in Australia, the Roaring Forties. The Cape itself is made of dolerite columns that plunge over 300 meters into the sea. We'll return to Fortescue Bay to share lunch and celebrate conquering Cape Hauy's 4,000 stairs!
We'll bid farewell to the Tasman Peninsula as we drive back to Hobart, stopping for dinner along the way.
Accommodation: Hotel Hobart
Meals Included: Breakfast, lunch, trail snacks and dinner
DAY 6 – Friday, Hobart-Bruny Island
Today's Activity: Full-Day Foodie Tour of Bruny Island
Hiking Time: 3 hours (3 small walks)
Distance/grade: 8 kms, graded 1 – Easy/Relaxed
How today looks: After a yummy buffet breakfast, our local Bruny Island guide will pick us up at 8:00 am for our full-day of fun and exploration. We’ll spend a fabulous day exploring another of Tasmania’s ultimate natural beauty spots and immerse ourselves in the breathtaking scenery of world-class beaches, rugged coastlines, and mesmerising lookouts. We’ll explore the island’s unique environment with easy walks through temperate rainforests, meeting native wildlife and indulging in the finest local produce at stops along the way.
Some highlights of our day:
- Bruny Island Neck Lookout
- Adventure Bay
- Mavista Falls nature walk
- White wallaby spotting
- Cape Bruny lighthouse
- Waterside Lunch
- Cheese tasting
- Get Shucked-award winning oysters
- Honey tasting
Accommodation: Hote Hobart
Meals Included: Buffet Breakfast, morning tea, 2-course Celebration Lunch, nibbles
DAY 7 – Saturday, Hobart / Salamanca Markets
How today looks: Fancy an early morning wander to the Hobart Rivulet to spot a platypus? Or After another delicious buffet breakfast, we'll head to one of Australia's largest and most vibrant markets, the famous Salamanca Markets, on Hobart's picturesque waterfront. We'll part ways mid-morning, leaving with new friends and many memories of an adventure we will treasure forever.
Meals Included: Buffet Breakfast
Here's a brief outline of our Itinerary; there will be changes, but that's all part of the adventure in Cambodia! Other activities, such as a village bike ride and afternoon/evening walks, will also be included where weather and time permit.
Part 1
Saturday, Oct 31-DAY 1: Phnom Penh
We arrive in Phnom Penh in the afternoon and immerse ourselves straight away with a tuk-tuk ride to our accommodation. We'll enjoy a Welcome dinner with the Women Embrace Adventure and Restore One host. You will receive an in-depth outline of this unforgettable adventure and get to know the team before retiring to your room for a much-needed rest after a long day of travelling.
[Accommodation: Pehn House, 34A Oknha Chhun St. (240), Phnom Penh, Cambodia/twin share, Meals: D]
Sunday, Nov 1-DAY 2: Phnom Penh
Visit the Killing Fields - we take you to where the genocide of Cambodia is remembered. These places provide insight into Cambodia's history and the subsequent poverty that affected the country. These are emotional places, but they are essential visits to put everything else that you see on your trip into perspective. (Our village is surrounded by killing fields as well). In the afternoon, you’ll have time to relax at the hotel /around the pool or take a walk around town. Tonight, we may have the opportunity to dine with some of the Restore One University students. It is a real treat to spend some time and chat about some of Restore One's amazing success stories. [Accommodation: Pehn House, 34A Oknha Chhun St. (240), Phnom Penh, Cambodia/twin share, Meals: B, L, D]
Monday, Nov 2-DAY 3: Phnom Penh
Beginning the day, we visit the Restore One Sewing Project and have an exciting slum challenge planned. We'll be honoured guests at Sokhun's home for lunch today, and in the afternoon, we visit the She Rescue Visitor Centre. Over this hour, we will get an understanding of child sex abuse and human trafficking in Cambodia. Bring a few $$ for gifts to take home. [Accommodation: Pehn House, 34A Oknha Chhun St. (240), Phnom Penh, Cambodia/twin share, Meals: B, L, D]
Tuesday, Nov 3-DAY 4: Phnom Penh
Today, we visited the famous Russian markets and the social enterprise of Daughters of Cambodia. After lunch you are free to get a massage, explore more or just relax by the pool. Tonight we will head out for our last night in Phnom Penh. [Accommodation: Pehn House, 34A Oknha Chhun St. (240), Phnom Penh, Cambodia. /twin share, Meals: B, L, D]
Part 2
Wednesday, Nov 4-Monday, Nov 9-DAY 5 – 10: Kampong Thom Village
We pack up and head out of the city to spend 6 days in the village - where we get to make a real difference! Kampong Thom is the second-largest province in Cambodia, and the village where we work is one of the poorest in that province. Throughout the week, we'll have many different volunteer opportunities, from hygiene classes to assisting with teaching to building or painting. It's not all work; we'll visit the Thousand Step Temple and a working silk farm. [Accommodation: Romchong Guest House /twin share Meals: B, L, D]
Part 3
Tuesday, Nov 10-DAY 11: Village-Siem Reap
In the morning, we say goodbye to the village and travel to Siem Reap and spend the afternoon visiting the famous temples at Sunset. [Accommodation: Aviary Hotel 9 Preah Sangreach Tep Vong St, Krong Siem Reap 171202, Cambodia/twin share/twin share, Meals: B, L, D]
Wednesday, Nov 11-DAY 12: Siem Reap
We wake up early to visit the Angkor Wat site. Head back over 1,000 years and explore these incredible marvels of human endeavour. This is a truly inspiring site that must be seen to be believed; better still, we will see it at sunrise! Lunch is at your leisure (plan approx $8 USD). You can participate in a couple of activities during the afternoon or just relax. [Accommodation: Aviary Hotel 9 Preah Sangreach Tep Vong St, Krong Siem Reap 171202, Cambodia /twin share, Meals: B, D]
Thursday, Nov 12-DAY 13: Siem Reap
This morning, we visited the non-profit organisation APOPO. Learn all about the hero-rats who save lives by detecting landmines in Cambodia and around the world. We spend some time in a heritage museum/art gallery that is truly stunning. Lunch is at your leisure (plan approx $8 USD). The afternoon is then yours to relax or explore the city. [Accommodation: Aviary Hotel 9 Preah Sangreach Tep Vong St, Krong Siem Reap 171202, Cambodia twin share, Meals: B, D]
Friday, Nov 13-DAY 14: Siem Reap
Today is a free day to enjoy the sites in and around Siem Reap. Grab a tuk tuk and head to the markets or to the day spa, hang by the pool, visit the pagoda, it's up to you! Lunch is at your leisure (plan approx $8 USD). Tonight is our celebration dinner, where we will reflect on our amazing adventure and share our highlights and what we have learnt from our Cambodian experiences. [Accommodation: Aviary Hotel 9 Preah Sangreach Tep Vong St, Krong Siem Reap 171202, Cambodia /twin share, Meals: B, D]
Saturday, Nov 14-DAY 15: Siem Reap-Flights Home
After breakfast, we will say our goodbyes to the beautiful people of Cambodia and catch our transport to the airport to make our way home [Meals: B]
Changeable!
September is a fantastic month to travel to Cornwall, with pleasant daytime hiking temperatures and cool, crisp evenings.
The South West Path and Cornwall, in general, is surrounded by the sea and can be wild and woolly at times. But, there's no such thing as bad weather, only poor clothing choices, so come prepared to dress in layers and embrace all that Mother Nature throws at us.
The average temperature range in September is 8° / 11° c, and on average, there are 11 days with rain.
After breakfast, we will pack up the van and make our way toward outback South Australia!
We head north as our adventure to the stunning ancient landscapes of the Flinders Ranges, lands of the Nukunu and Adnyamathanha Peoples. Our first official walk will be in the Mt Remarkable National Park at Alligator Gorge.
This short but incredible walk takes in the terraced rocky floor of an ancient waterway and narrows into a section that offers a close encounter with the rock and the height of this beautiful place.
We allow 2 hours here to not only make our way through the Gorge (taking a steep stairway to the base), but also to officially acknowledge the beginning of our journey, pay our respects to Traditional Owners, and take a moment to get connected.
The creek bed can be a little rock hoppy so it does take a little while to follow the trail out of the Gorge and climb back out to the start point. We enjoy picnic lunch either in the Gorge before driving out of the Park and heading to Willow Springs, our accommodation for three nights.
Meals included: Breakfast, Lunch, Trail Snacks, 2 Course Dinner
Walking Distance: 2km
Accommodation: Willow Springs Comfortable twin share in Shearers Quarters
Note: the itinerary may change due to weather and National Park Closures; the alternative is often even more fun and part of an outstanding adventure!
Day 1 : Meet the team at our Canberra Hotel at 5:00 pm to head out for our Welcome Dinner and drink. Check into the hotel at your leisure from 3:00 pm
Accommodation: Hotel in Canberra
(Meals-D)
Day 2 : Canberra - Guthega – Charlotte Pass Approx 9km, 407 m elevation gain
After a buffet breakfast at the hotel, we'll make an early start to board our minibus and travel to the start of our first walk, a great intro to Kosciuszko National Park! Today’s alpine outing starts at the charming ski village of Guthega. We’ll head out towards Illawong Hut and take a side trip to cross the Snowy River on the Illawong Bridge. Continuing on, we’ll cross Spencers Creek on Australia's highest suspension bridge and wind through stunning sub-alpine areas to finish at Charlotte Pass. One of our all-time favourite walks! Today we walk directly into our accommodation. At Charlotte Pass. The remainder of our afternoon gives you time to settle into the chalet, enjoying a well-earned drink and nibbles followed by a delicious homemade dinner.
Accommodation: Twin Share, ensuite lodge-style
(Meals-B,L,D)
Day 3: Main Range loop, including Kosciuszko Summit, Approx 22km, 509 m elevation gain
You’ll be woken very early on this day to head to the start of our walk not far from our accommodation, where we’ll start our walk up to the highest point in Australia. We’ll reach the summit of Mt Kosciuszko in time to watch the sunrise and toast the spectacular view with a warming hot drink and breakfast. After we’ve taken in the incredible experience, we’ll continue across the Main Range, marvelling at the beauty of the alpine high country, taking in the glorious glacier-carved landscape. We'll make our way around to the gorgeous Blue Lake lookout and head downhill to cross the Snowy River before a final burner back up to Charlotte Pass. This is a very challenging day walk, and you’ll need to be adequately prepared with a high level of fitness to fully enjoy it. The rewards for your hard work will be immense, and this day will be the highlight of our fantastic adventure. Once again walking straight into our accommodation, the afternoon will be yours to relax at the chalet and enjoy a sauna or spa, followed by another yummy homemade dinner.
Accommodation: Twin Share, ensuite lodge-style
(Meals-B,L,D)
Day 4: Charlotte Pass Village to Perisher Valley, Approx 12.7km, 408 m elevation gain
After a delicious breakfast, we’ll walk straight out of our chalet to continue our journey along the Snowy's Alpine Walk. Today, as we walk from the village of Charlotte Pass to Perisher, we'll have the chance to enjoy beautiful views of high-country plains, snow-capped mountain ranges, and clear-flowing rivers. We’ll pop in and out of groves of ancient snow gums and be on the lookout for wildlife like wombats and echidnas. We’ll take the short side trip to Porcupine Rocks to enjoy the stunning views over the Thredbo River valley. Pre-dinner nibbles and a delicious home-cooked meal await our return to our accommodation.
Accommodation: Twin Share, ensuite lodge-style
(Meals-B,L,D)
Day 5: Perisher Valley to Bullocks Flat, Approx 12 km, 262 m elevation gain
After breakfast we will take a quick drive to our starting point at Perisher. From Perisher Valley, we’ll venture into an extraordinary woodland of twisted snow gums shaped by alpine winds. This enchanting mountain experience continues as you hike through towering alpine ash forests and around tea tree gullies and mossy alpine bogs. In contrast, heath fields and grasslands clear your view, offering a chance to marvel at the expansive mountains. The hills come alive in spring and summer with yellow billy buttons and snow daisies that sprinkle the landscape with colour. We'll keep an eye out for wallabies, echidnas, kangaroos, and wombats among the rocks and boulders. In the final section of the track, we'll walk alongside Thredbo River, taking in the sounds and serenity against the backdrop of the rugged Ramshead Range, which is sometimes snow-capped even in late spring and early summer.
Back to our cosy chalet for afternoon drinks, nibbles and dinner.
Accommodation: Twin Share, ensuite lodge-style
(Meals- B,L,D)
Day 6: Thredbo Dead Horse Gap– Cooma – Canberra Approx 5.5 km, -454 m elevation gain (all downhill!)
We’ll wake early on our final day for breakfast and to pack our bags in the van, making our way from Charlotte Pass to Thredbo. Up the chairlift we'll go to the start of the Dead Horse Gap Track, enjoying the stunning views from up high. As we head down the track, we’ll take in sweeping views of the Ramshead Range, Crackenback Mountain and the Thredbo Valley. We'll keep our eyes peeled for the exciting wildlife to spot along the way and complete our walk crossing over the Thredbo River to our waiting minibus. We'll make a stop at the Wildbrumby Distillery for a lunch before returning to Canberra by 5:00pm to say our goodbyes to our new adventure friends!
(Meals-B,L)
Travel Insurance is compulsory if you wish to participate in this trip. We will require a copy of the insurance certificate and you must also bring a hard copy of your insurance certificate with you to Nepal.
Your travel insurance must cover at a minimum:
accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions
emergency repatriation
personal liability
You need to ensure that the travel insurance purchased insures for helicopter evacuation above 5500m.
We also suggest it covers cancellation, curtailment, luggage loss, and personal effects.
You must provide proof of insurance to WEA prior departure. WEA reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
Day 1 - Sunday 30th August
Make your own way to Canberra. You can book in anytime from 3pm and the team will meet in the foyer at 5pm where we will head out for a drink and team dinner.
Accommodation – Twin Share Hotel in Canberra CBD
Meals - D
Day 2 - Monday 31st August
Today we leave early and make our way to Jindabyne via Cooma, where we’ll have morning tea, pick up our Snowshoeing gear, then head straight to our accommodation for a lite lunch, don on our snowshoeing gear and head off for our first afternoon of fun in the snow. The Cascades trail is a remote path that twists through snow gum woodland, along the Thredbo River and the beauty of Pilot Wilderness Area. A nice way to get to know our Snowshoes. Then back to our accommodation to settle in front of a warm fire, nibbles and drinks and maybe even a sauna or spa.
Accommodation – Twin Share Chalet Style with ensuite
Distance: 5kms
Meals – B,L,D
Day 3 - Tuesday 1st September
Today is the day most people are waiting for. It's time to head to the highest point in Australia – the summit of MT KOSCIUSZKO
Unmissable in winter! What is not to love about being surrounded by winter white in every direction? Snowshoe the "direct route" from the top of the Kosciuszko Express Chairlift towards the top of Australia. Summit and see the amazing 360 degrees views towards the Victorian High Country and to the north, Mt Jagungal. An amazing, exhilarating "top shelf" experience. Back to base via the Kosciuszko Express Chairlift with the chance to grab some schnapps or hot chocolate at Eagle's Nest before heading back for fireside snacks and a glass of wine. A day you will never ever forget!
Accommodation – Twin Share Chalet Style with ensuite
Distance: 14kms
Meals – B,L,D
Day 4 - Wednesday 2nd September
Charlotte Pass to Guthega
Fuelled up after breakfast, we’ll pack our lunches, snacks, and thermos at the chalet, ready for a big day in the mountains. With our starting point not accessible by road, we’ll jump aboard the over-snow transport from Perisher to Charlotte Pass—an adventure in itself—before lacing up for today’s epic trek.
Our journey from Charlotte Pass to Guthega is a 9km end-to-end snowshoe, showcasing some of the most breathtaking alpine scenery in Australia. Think vast snowfields, the mighty Snowy River, and the thrill of crossing the suspension bridge at Spencers Creek. Every turn delivers another postcard moment.
After an unforgettable day on the trail, we’ll head back to Pender Lea where the sauna, open fire, and plenty of laughs are waiting to help us unwind.
Accommodation – Twin Share Chalet Style with ensuite
Distance: 10kms
Meals – B,L,D
Day 5 - Thursday 3rd September
Dead Horse Gap & Wild Brumby
Today’s adventure takes us from Dead Horse Gap up into the Rams Head Range on an 8km return snowshoe. The trail climbs steadily through the snow gum forest before breaking out above the tree line, where we’ll be treated to wide-open alpine views and the thrill of standing on the South Rams Head, 470m above our starting point. With every step, the scenery just gets better—this is alpine Australia at its best.
After soaking it all in, we’ll descend and make our way to the iconic Wild Brumby Distillery, where a schnapps tasting (or a warm drink) and some nibbles are the perfect way to celebrate the day. Then it’s back to the chalet for a hearty dinner and another night of good food, laughs, and stories shared around the table.
Distance: 8kms
Meals – B,L,D
Day 6 - Friday 4th September
Our final day begins at the Perisher Ski Tube Terminal, where we set out on the Porcupine Rocks Walk. This stunning trail winds through the snow gum forest before climbing towards the rocky outcrops of Porcupine Rocks, where we’re rewarded with sweeping alpine views across Thredbo Valley and Jindabyne—a breathtaking finale to our snowshoeing adventure.
On the way back down the mountain, we’ll pause at the Thredbo River Picnic Area for a well-earned lunch and one last photo stop at the iconic Kosciuszko National Park sign—the perfect spot to capture the spirit of our journey. Then it’s back to Canberra, hearts full and packs brimming with unforgettable memories, stories, and friendships to last a lifetime.
Distance: 6kms
Meals – B,L
A Note on Alpine Conditions and the Itinerary:
Alpine weather can be extremely changeable, and so too can our itinerary! That’s all part of the adventure. We have a range of incredible day snowshoeing options ready to go (other than the above), and we’ll choose the best experience each day depending on the conditions. If the weather limits our time on the snowshoes for a day or two, don’t worry—we also have some fun alternative adventures planned to make sure every day is memorable. The above itinerary is subject to change leading up to and during the trip. We cannot guarantee snow cover. Changes will be made if needed, depending on the weather, to ensure a safe and enjoyable adventure.
MS Quest takes 50 passengers and all 24 cabins are outside cabins with private facilities. In your cabin you find a desk with a chair and a cupboard for storage.
In the dining room, you're treated to delicious meals in between landings, and in the panorama lounge, you can enjoy breathtaking views of the surrounding landscape. Here you can listen to entertaining talks on the area’s flora, fauna and history. In the lounge you also find a bar and a small library. The ship has spacious observation decks, where you can enjoy the beautiful vistas. Passengers are welcome on the bridge around the clock and there is always something to see or search for. You are welcomed by an international crew and the atmosphere is relaxed and very friendly. There are five Zodiacs and five exhibition guides on board MS Quest.
The ship was built in Denmark in 1992 to serve as a ferry on Greenland’s west coast. In 2004/2005, she underwent a complete refurbishment to become a comfortable expedition ship, and in 2018, she underwent renovation of the passenger areas.
Technical Information:
Length: 49.65 Metres
Beam: 11 Metres
Draft: 3.50 Metres
Gross tonnage: 1.268 GT
Passenger capacity: 50
Crew: 25
Zodiacs: 5
On Board Information
Cabins:
There are 24 passenger cabins on board, all of which are outside cabins with windows. Each cabin features a private bathroom with a shower, as well as shampoo, shower gel, soap, and a hairdryer. Each cabin has a fitted wardrobe with hangers, a mirror, a desk and chair, an electrical socket and a bin. Your cabin will be cleaned daily, and new towels are available upon request. All cabins are equipped with a small safe.
Money Matters:
A tab of your expenses (bar purchases or internet etc), will be kept throughout the expedition. If you share a cabin with someone and prefer separate bills, inform the hotel manager directly. The currency on board the ship is Norwegian Krone (NOK). Your ship account will be payable at the end of the expedition by credit card (Visa and MasterCard).
Gratuities:
Gratuities are optional and at your discretion. For those who wish to express their appreciation for excellent service, you have the option to leave a cash tip at the end of your trip (in NOK/USD/EUR). If needed, it is also possible to tip with your card. Please note that, at the time of writing, there is no ATM in Longyearbyen for cash withdrawals.
Communication:
The ship can be contacted via Satellite phone. You will receive the contact information together with the final documents closer to your departure date. You'll be able to buy vouchers to use the internet during your trip; more information will be provided on board. Please note: You will not have mobile reception during most parts of the expedition.
Dress Code:
As we embark on an expedition cruise, the dress code on board is casual and informal. Please wear sturdy shoes with non-slip soles when moving around the ship.
Panorama Lounge:
In the panorama lounge, you can enjoy breathtaking views and listen to entertaining lectures. Here you will also find a small library.
Bar Area:
The bar, located in the Panorama Lounge on the top deck, offers a selection of alcoholic beverages and soft drinks for purchase. Coffee and tea are available 24 hours a day.
Bridge Visits:
There is an open bridge policy on board and passengers are welcome to visit the bridge at all times. Please respect the Captain’s orders, especially during difficult ice navigation and mooring. The Captain can decide on a closed bridge in the event of, for example, bad weather.
Electricity:
The electrical outlets in your cabins and elsewhere on the ship are 220 volts with Scandinavian two-prong plugs. We recommend you bring an international adapter if you have devices that need to charge. All cabins are also equipped with USB-A outlets for charging of smartphones and cameras.
Language:
All information presented by the guides will be in English.
Laundry:
Please note that there are no laundry facilities on board.
Meals:
The dining room is on deck 2, where breakfast, lunch, and dinner are served to all passengers simultaneously. The dining room is comfortable and spacious with porthole windows. Breakfast and lunch are served buffet-style, and dinner features waiter service with a daily menu choice. There is also a range of drinks to choose from the menu. Please remember to inform us of any food
Restrictions on your personal information form prior to the trip.
Medical:
There is a physician on board and basic medical supplies are available. Passengers under regular treatment, requiring special medication, should bring sufficient quantities to last during the entire expedition. Please bring a written description of your medication. The ship is always accessible by helicopter from Longyearbyen, where a smaller hospital is located.
Shop:
The shop offers a limited selection of souvenirs and supplies.
Smoking:
A non-smoking policy applies inside the ship. Smoking is only permitted outside on the open deck in the designated area for safety reasons. Please note that it is strictly forbidden to throw cigarettes overboard. Please don't smoke during landings.
Water:
The water on board is safe to drink
Please book airfare only after you receive an email from Women Embrace Adventure confirming that you can do so. Airfares are not included in the package price; you must book and pay for your own airfare to and from Nepal. We will share our flight details with you when it is time to book your flights.
After a leisurely breakfast, we'll head to the Eden Project.
Formerly a barren landscape and clay mine, devoid of soil and plants, this small part of Cornwall has been transformed into a beautiful global garden. It sets the stage for an extraordinary day out where you’ll rediscover the natural world as you've never experienced it before.
A day at Eden is a real adventure. The indoor Biomes and the gardens outside cover roughly 30 acres and take about four hours to explore.
The paths of Eden climb up and down the slopes of the former clay mine, but there are plenty of places to sit and rest on the way.
We'll meet for a delicious, sustainably focused lunch. Entry into Eden Project and tour is included in your booking.
You'll have some free time in the afternoon and evening to explore St Ives.
Optional Extras: Fancy seeing the gardens from above? Catch a Zip Line for a bird' s-eye view! Book at the ticket desk when we arrive, at own cost.
Accommodation: Tregenna Castle Resort, twin share
Meals: B, L
Whats Included:
3 nights twin share accommodation in Hobart at the Vibe Hotel or similar
3 nights twin share accommodation in two bedroom, two-bathroom Stewarts Bay Lodge (single supplement may be available upon request at an additional cost)
Full day Foodie Tour of Bruny Island, including ferry ride, Celebration Lunch
Port Arthur Tour
3 buffet breakfasts at Hobart hotel
4 dinners and 4 breakfasts while in Port Arthur
4 hiking lunches, morning tea and trail snack
4 days guided, pack-free hiking
Transport to and from Hobart to your Port Arthur Accommodation, all transport to and from treks and activities.
Wilderness first aid qualified Women Embrace Adventure Guides
Emergency support: Guides carry satellite phones, radios, and a full first aid kit
All National Park Permits, Entry Fees and Insurance
Women Embrace Adventure team shirt
Photos of your adventure that will be shared with you for download after the adventure
Guaranteed fun and laughter for the entire trip
What's NOT Included:
All flights/Transport to and from Hobart
Travel insurance (mandatory)
Airport Transfers to and from Hobart
Alcoholic beverages
Expenses of a personal nature
While this expedition includes plenty of time to relax in the lounge, enjoy meals in the dining room, and cruise the icy waters in Zodiacs, it also requires a moderate level of fitness and a high level of mobility/agility.
Here’s what you need to know:
•Zodiac Transfers: You’ll be getting in and out of zodiacs multiple times a day – both from the ship and from land. This requires balance, coordination, and the ability to follow instructions confidently in a sometimes bouncy and chilly environment.
•Sea Kayaking: If you opt for kayaking (which we highly recommend!), you’ll need upper body strength and stability to safely get in and out of a kayak from a zodiac. Don’t worry – we’ll teach you all the tricks of the trade, but having a base level of strength and confidence will make the experience more enjoyable and safe.
•Shore Excursions: Most landings include a guided hike or walk. There’s often a choice between a more strenuous option or a gentler wander – but all involve walking on uneven terrain such as rocky ground, slippery shale, or soft, bouncy tundra.
Due to polar bear safety protocols, you must stay with your guide and the group at all times. That means there’s no option to hang back, stay by the zodiacs, or do a shorter version of the walk. If you’re unable to keep up, it could limit what the entire group is able to see or do.
So in short:
Be prepared, get moving, and build your fitness in the lead-up to this trip – not just for your own enjoyment, but for the overall experience and safety of the group.
That said, there’s never pressure to join every shore landing, and some zodiac cruises operate without landings. But trust us – you won’t want to miss a thing.
We are happy to discuss if you are unsure. Send us an email to hello@womenembraceadventure.com.au and we will set up a time to chat.
We enter Ikara Wilpena Pound today for a walk, said to offer the best aerial views of this special place
First, we follow Wilpena Creek on a pretty and easy-to-walk trail, then we climb to the peak of Mount Ohlssen Bagge (altitude gain of 443m). Although challenging, the views along the way make this one of the best trails in Ikara. Upon reaching the top, we're again rewarded with beautiful vistas.
It’s a short drive back to our accommodation.
Meals Included: Breakfast, Lunch, Trail Snacks, 2 Course Dinner Walking Distance: 8km
Accommodation: Willow Spring Station, twin share
Distance: approx 60 km hiking over 5 days
Fitness Level: the walks are graded 4, and a moderate to high level of fitness is required. To fully enjoy these walks, you should have some experience with this level of physical activity and hiking.
For more information on how NSW Parks grades hikes click here
Being prepared will make this adventure all the more enjoyable; check out our Training Ideas here
$3949/pp twin share covers all inclusions outlined in "Your Package Includes." *T&C apply
How to secure your spot?
Book now and pay your non-refundable deposit of $600 online to secure your spot. The balance is due on June 1st, 2026, by credit card or PayPal.
We highly recommend that you source and purchase travel insurance at the time of booking.
Distance: approx 60 km hiking over 5 days
Fitness Level: the walks are graded 4, and a moderate to high level of fitness is required. To fully enjoy these walks, you should have some experience with this level of physical activity and hiking.
For more information on how NSW Parks grades hikes click here
Being prepared will make this adventure all the more enjoyable; check out our Training Ideas here
We keep things quite small on our adventures for a few reasons. First, we need to ensure everyone is well looked after and safe, and second, we need to protect the sensitive flora and fauna we are hiking through.
There is a maximum of 14 women plus your WEA Guide on this adventure.
We like to say Small Groups, Big Adventure!
Whats Included in your Adventure?
14 nights accommodation, twin share in Hotels and Guest House
14 Breakfasts, 11 and 14 Dinners (and the food is amazing)
Activities outlined in the itinerary (we really do cram a lot in!)
5 day Volunteer Project in a village
All internal transport ( tuk tuks and air conditioned mini vans)
Australian Women Embrace Adventure Host that will be with you every step of the way to support, encourage and, sometimes, help push you just that little bit out of your comfort zone
Australian Restore One Host who has extensive in country knowledge and the village to guide us
English speaking, Cambodian Local Guide and interpreter
Group first aid kit and your WEA hosts have full wilderness first aid training.
WEA Goodies
Photos of your adventure to share
Whats not included in your Adventure?
Flights
Compulsory travel insurance
Alcoholic beverages
Visas
Airport taxes (if any) on arrival and departure from Cambodia
Items of a personal nature, such as WIFI charges, massages and laundry
Will I be able to Sea Kayak? In short yes. Sea kayaking is an activity that any reasonably fit person can participate in and could be compared to brisk walking or cycling. WEA require some previous kayaking experience to attend this trip. The degree of difficulty of the trip will depend on the weather we encounter. The sea and weather conditions in the outer islands are predominantly stable, but in windier conditions, we may require a full day of paddling. An "average" paddling day will range from 3–4 hours and we mix in as much snorkelling and exploration walking as possible. We ask that all participants feel confident in swimming and being in the open ocean.
The kayaks are stable, easy to paddle and control, ideally suited for this remote trip. They are very forgiving and are suited for beginners to experts. The kayaks are designed as an expedition boat and it is important to keep personal gear to a minimum as we carry all of our food and equipment on board with us.
Our trip leaders are highly experienced sea kayakers and professional wilderness guides. On day two of the trip, we will be given a thorough briefing on all aspects of sea kayaking techniques with ample time to practice and familiarise ourselves with the kayaks.
In general, the fitter you are, the more you will enjoy the paddling. It’s a good idea to begin some regular exercise like walking, jogging, cycling or swimming (and kayaking where possible) well before the trip. If you have not paddled a sit in kayak, we highly recommend some tuition before your trip. Check out WEA website for upcoming kayaking days.
How fit do I need to be?
A moderate to high level of fitness is needed. Most days on our adventure, we will be kayaking and snorkelling, although leisurely and at your own pace, mother nature may have other plans and we could paddle against winds and in an ocean swell - remember it is sea kayaking. We recommend you have a moderate to high level of fitness to make the most of your time on the reef. If in doubt, check with your GP and drop us an email. We're happy to give you a call and answer any questions you have.
How many women will be in our group?
There will be a maximum of 11 plus your WEA hosts and Kayaking / Guide. This ensures everyone has a great time and gets to know each other.
I am thinking about coming on my own, is this ok?
Not a problem at all! Lots of women come on their own to our adventures. Your Women Embrace Adventure hosts will make sure everyone meets at the welcome dinner. We always have lots of fun, there is no pressure, no judgment, and lots of encouragement from everyone. By the end of our trip, you may have just found some new adventure friends!
Camping?! Can I do that?
Yes, you can! For five nights of our adventure, you will camp in two-man tents in beautiful locations. You will be sleeping on self inflatable mats on the ground (these are supplied) - for extra comfort you can also bring your own small self inflatable mat so you have more cushioning to sleep on.
Don't let the camping aspect stop you from experiencing this trip of a lifetime. Contact us if you would like to discuss further.
What are the toilet and shower facilities like while we’re camping?
At both Tavewa and Navotua Village, we’ll be staying in a remote and beautiful part of Fiji — which means going back to basics when it comes to amenities.
• Toilets: There are well-maintained drop toilets available at both locations. Simple, clean, and perfectly fine for our island-style camping setup.
• Showers: Water is limited, so showers are too. Expect either a basic camp shower or a bucket-style rinse — just enough to wash off the salt after a big day on the water.
Once we arrive at Barefoot Manta, you’ll have access to flushing toilets and showers. Just keep in mind that this is still remote Fiji — the water pressure (and temperature!) can vary, but it’s all part of the island charm.
When should I book airfares?
Please only book airfares after you receive an email from Women Embrace Adventure letting you know it is okay to do so. Airfares are not included in the package price; you will need to book and pay for your own airfare to and from Nadi, Fiji. We will share our flight details with you when it is time to book flights.
Do I Need Travel Insurance?
YES, travel insurance is required and it is essential that you purchase travel insurance at the time of your booking. Credit Card travel insurance may not cover the full costs if you need to be evacuated or can not travel, choose your comprehensive travel insurance wisely.
How much spending money do I need to bring with me?
This largely depends on you. All accommodation, activities outlined on the itinerary, breakfasts, lunch and dinners and some snacks are included on the Adventure. Alcoholic beverages and souvenirs along the way are also at your own cost. So, really, you don’t need much at all.
When does my deposit have to be paid?
The non-refundable $900 deposit needs to be paid upon booking. Places are limited to 11 so we recommend you do this as soon as possible. Once we have received your deposit we will send you a confirmation email. The balance due will be invoiced to you and payable on or before 90 days prior to departure.
Who is this adventure for?
This adventure is for all women who are 18 and above.
What is not included in the trip cost?
Alcoholic beverages.
International Flights (Nandi, Fiji Return)
Visas if required by your home nation
Airport taxes (if any) on departure from Nadi
Compulsory Travel insurance.
Items of a personal nature, such as WIFI charges and laundry
What is the full cost of the trip?
The full cost of the trip is AU $5,790/pp twin share*
This amount covers all inclusions outlined
Payment plans and limited single supplements may be available.
*T&C apply.
This is not your average cruise – it’s an expedition, and that means flexibility is key.
There’s no set itinerary locked in day by day because we go where the weather, ice, and wildlife allow. The Captain and Expedition Leader work closely together to make the most of every opportunity, adjusting plans so you can zodiac cruise past towering glaciers, land on remote beaches, and spot wildlife in their natural habitat – all safely and responsibly.
Each day is different and no two expeditions are ever the same. Think of it as a choose-your-own-adventure story… written by nature.
BATASE VILLAGE
Elevation: 2,000m
After breakfast, we'll dive into your community work—your specific project will be confirmed before we leave for Nepal. Some possible ways we'll make a difference include:
Painting hostel rooms to create a brighter, more welcoming space.
Delivering donated clothing to nearby villages, a rewarding journey that involves a full day of walking.
Teaching at the village school, sharing knowledge and skills with eager young minds.
Whatever the project, it will be all about lending a helping hand and giving back in a meaningful way.
After dinner, you’ll spend the evening with the hostel children—connecting, playing, and making memories that will last long after you return home.
Meals: Breakfast, Lunch and Dinner
Accommodation: Comfortable twin share hostel style
Batase Village School Children
Distance: approx 50 km hiking over 6 days
Fitness Level: the walks are graded 4, and a moderate to high level of fitness is required. To fully enjoy these walks, you should have some experience with this level of physical activity and hiking.
For more information on how NSW Parks grades hikes click here
Being prepared will make this adventure all the more enjoyable; check out our Training Ideas here
RETURN TO KATHMANDU
Elevation: 1,400m
Distance: 4-5 hour 4WD journey
After breakfast, we'll travel back to Kathmandu by 4WD, arriving back in Kathmandu in time for lunch.
In the afternoon, you'll have time for some sightseeing in Kathmandu (the team will be on hand to assist with this if you choose).
In the evening, we’ll gather for a traditional Nepalese welcome dinner and a comprehensive briefing on the Everest Base Camp Trek.
Meals: Breakfast and Dinner
Accommodation: 3 - 4 star Hotel in Kathmandu
Packing & Preparation Guide
Trekking to Everest Base Camp is an unforgettable experience, and being well-prepared makes it all the more enjoyable. This guide will help you pack smart and feel confident about what you’re taking — and what to leave behind!
Important Reminders
• Luggage Weight Limit: You’re allowed a total of 15kg, including your daypack, on the flight from Kathmandu to Lukla.
• Pack Light & Smart: You’ll be trekking for 13 days. Only pack what you truly need.
• Keep Essentials Handy: You won’t see your duffel bag during the day, so carry your daily essentials in your daypack.
• Weather Conditions: Expect temperatures from 10°C to -15°C. Weather can change fast — pack for sun, snow, and wind.
• Altitude Awareness: The hike is physically demanding and at high altitude. Your gear should support your comfort, warmth, and safety.
Luggage for the Trek
1. Daypack (25–35L)
You’ll carry this daily. Make sure it fits you properly and you have trained with it on. At a high altitude and 5kg can sometimes feel like 10kg! It should have padded shoulder straps, a comfortable waist clip, and enough space for:
• Water bottles ( and CamelBak if you are using one)
• Waterproof jacket & pants
• Snacks
• Camera/phone
• Sunglasses, lip balm, sunscreen
• Passport (required for permits)
You will not be able to access your duffel bag during the day, as the porters walk ahead of you, so please make sure you have everything you need in your daypack.
2. Expedition Duffel
Provided to you in Kathmandu and carried by porters.
15kg limit applies — no exceptions. As well as being the weight limit for porters it is also the luggage weight limit per person for our flight to Lukla.
3. Travel Luggage
Use any bag you like to travel to Nepal — suitcase or backpack. Any items not needed on the trek can be stored safely at your hotel in Kathmandu.
Clothing Checklist
Layering is key! You’ll need hiking gear, warm layers for altitude, and comfy clothes for evenings
Base Layers
• 2 x Thermal long sleeve tops
• 1 x Thermal long johns
• 3–4 pairs underwear
• 2 x Hiking T-shirts (polyester or equivalent with good wicking properties –cotton is not recommended)
• 2 x “After hiking” T-shirts (cotton okay)
Mid Layers
• 1 x Heavy fleece long sleeve top
• 1 x Mid-weight long sleeve top
• 1 x Fleece-style long pants / long thermal tights
• 1 x Lightweight down jacket
• 1 x Additional thermal underwear (can double as PJs)
Outer Layers
• 1 x Waterproof & windproof jacket (with hood)
• 1 x Waterproof pants
• 1 x Down jacket (can hire in Kathmandu)
Bottoms
• 2 x hiking pants
• 1 x hiking shorts (or zip off hiking pants)
Gloves, Hats, Socks
• 1 x Heavyweight gloves or mittens (with waterproof outer)
• 1 x Merino wool inner gloves
• 1 x Lightweight gloves (synthetic/polyprop)
• 1 x Warm hat/beanie
• 1 x Buff or neck warmer (fleece is great)
• 3–4 pairs heavyweight hiking socks (merino wool preferred)
• 2 pairs lightweight socks
• 1 x sun hat / cap or visor
Footwear
• 1 x Sturdy waterproof hiking boots (well broken-in)
• Spare laces
• 1 x Joggers (for the villages/evenings)
Gear & Equipment
• 1 x Sleeping bag rated to -10°C (can hire in Kathmandu for approx. AUD$50)
• 1 x Sleeping bag liner (bring from home)
• 1 x Lightweight head torch (LED) and spare batteries – Petzl or Black Diamond recommended
• Trekking poles (optional but useful - can be hired in Kathmandu)
• Combination locks for your bags
• Sunglasses (UV protection)
• Power adapter (Type C/D/M, 230V — easily bought in Kathmandu)
Water Bottles
• Nalgene water bottles or Camelback water bladder - 3 litres
• 1 x Nalgene bottle (600ml for electrolytes)
Tips.... Water bottles or Camelback? Nalgene largemouth water bottles work better in colder conditions because they don’t freeze
Keep your water source inside your jacket to prevent water from freezing if it gets very cold. For Camelbacks, blow air back into the bladder after each sip and drink often to prevent freezing.
Toiletries & Personal Items
• Personal toiletries (include soap for washing clothes)
• Lip balm with SPF
• Sunscreen & insect repellent
• Toilet paper (biodegradable if possible)
• Wet wipes for when a shower is not an option
• Small personal towel
• Tissues / hankie
• Hand sanitiser
• Ear plugs
• Copies of passport, insurance, and important travel documents
Snacks & Extras
• Energy bars, trail mix, sweets, or chocolate (can buy in Kathmandu too)
• A good book, journal, or Kindle
• Photos of your family (great to share with locals!)
• Binoculars (optional, for mountain/wildlife viewing)
• Small gifts for the village stay (WEA will provide a list closer to departure)
Personal First Aid Kit (our trek leader will carry an extensive first aid kit)
Buy these in Australia before you go:
• Pain relief (Panadol/Nurofen)
• Cold & flu tablets
• Throat lozenges
• Electrolytes
• Diamox (if advised by your travel doctor)
• Gastro & anti-nausea tablets
• Broad-spectrum antibiotics (if recommended by your doctor)
• Blister prevention & care: tape, wool, Band-Aids (small & large), blister plasters
• Any personal medications
What You do not Need on the trek
Leave these at home unless traveling elsewhere before or after:
• Jeans
• Dress clothes or shoes
• Hair dryers
• Jumpers/sweaters (not suitable for layering)
Charging Devices on the Trek
In Nepal the standard voltage is 230V. The standard frequency is 50Hz. The power sockets that are used are of type C / D / M. You can bring your phone chargers and although Australian plugs are not exactly the right size or shape, they will fit in most sockets.
It would be handy to have a power adapter for Kathmandu and they can be easily purchased for a couple of dollars in the shops surrounding your hotel. You won’t require an adapter for the trek, as your devices will be charged at the trekking lodge. Charging is available at most teahouses for $3–$5 per device.
Hiring Gear in Kathmandu
You can hire high-quality sleeping bags and down jackets in Kathmandu for approx. AUD$50 each. These are purpose-made for Himalayan conditions and it supports the local economy — win-win!
If you're flying into London, there are a few ways to travel to our starting point in St Ives, Cornwall.
Bus: National Express and Megabus operate coaches into Cornwall
Trains: Cornwall Trains (St Ives Train Station) leave from Paddington Station
Air: You can fly to Cornwall from Gatwick and London Stansted. Cornwall Airport Newquay is served by various routes across the UK and beyond.
Today's walk at Blinman Pools is beautiful as it is challenging!
Our remote trail includes rock hopping as it climbs to different levels, and there are seasonal waterfalls here as well.
Although rated moderate-hard, this trail is also a lot of fun and adventurous. We'll enjoy a picnic lunch and connect with nature upon reaching the permanent waterhole.
This afternoon, we will visit an authentic Adnyamathanha shop and gallery on our return journey. Here, artwork, traditional carvings, handmade crafts, bead earrings, bush medicine supplies, organic jams and teas are on display, with the majority made by family artists.
Meals Included: Breakfast, Lunch, 2 Course Dinner Walking Distance: 10km
Accommodation: Willow Spring Station, twin share
We like to say 'Small Group, BIG Adventure!'
The environmental impact is concern number one, so we keep our groups small to minimise our footprint in the great outdoors. On average, there will be a maximum of 10 Women (plus a WEA leader Snowshoe Guide) to ensure everyone is safe, has a great time and is looked after throughout the adventure.
I'm coming on my own, is that ok? No problem, lots of women come on their own; we welcome solo travellers and guarantee a supportive group of fun-loving women to share your journey. You might just find some new adventure friends by the end of the adventure.
July and August are the best months for Arctic expedition cruising in Svalbard. The sea ice has receded enough to allow greater exploration, and wildlife sightings are at their peak. This is also the mildest time of year in the region, with average daytime temperatures ranging from 3–7°C (37–45°F). On a sunny, still day, it can feel warmer—but the Arctic has a way of keeping you on your toes!
It’s important to factor in wind chill and “feels like” temperatures, especially when you’re out in Zodiacs or kayaking. A calm 5°C day can suddenly feel much colder with wind and sea spray involved, so layering is key.
You’ll also experience 24-hour daylight thanks to the midnight sun, which gives us even more opportunities to explore this incredible landscape around the clock.
We'll send you a complete packing list once you book but here is a general idea of what you will need on this amazing adventure...
You won't need much! The warm temperatures mean sun protection and comfort is the key.
Equipment & Clothing: To minimise our impact on the villages and the environment we pass through, we will travel self-sufficiently.
That means that we carry everything with us, so it's important to keep personal gear to a minimum.
Keep in mind that water is scarce on some of the islands and there are no shops. We carry our own drinking water but it may be several days before we can wash with fresh water instead of salt.
We recommend you bring your own small 5–10 litre dry bag for items you may need during the day while kayaking.
Excess luggage can be stored at our first camp while we are kayaking to the islands. It is very safe and we have no problem leaving our personal beloingings here for a couple of days.
Gear List / Essential Items:
o A wide-brimmed hat
o A Buff to protect your neck from sun
o Sunglasses with a cord to prevent them from falling into the water
o Lightweight rain jacket
o A synthetic shirt for sun protection while paddling and a separate
o Light weight, long sleeved camp shirt for mosquito protection in the evening.
o Two t-shirts
o Rashie for snorkelling
o One pair of light-weight, quick-drying, full-length trousers to wear around camp
o Two pairs of shorts
o Swimmers
o Sulu or sarong (this can double up as a second sheet)
o Very light-weight fleece jacket
o Sleeping sheet
o Small pillow
o One pair of closed shoes/joggers for camp
o Reef shoes or Teva style sandals that attach solidly for paddling
o Lightweight socks
o Small towel
o Minimal toiletries (a bio-degradable reef-friendly soap, shampoo, sunscreen)
o A head torch and extra batteries
o Two 1-litre reusable water bottles
o A small dry bag
o Snorkelling gear-BYO own mask, snorkel and fins
o Paddling gloves
Optional items:
o Camera with waterproof container if the camera is not waterproof
o Book
o Binoculars
o Ear plugs—noisy roosters!!
Medical Supplies
Our guides carry a comprehensive medical kit. In addition, we suggest you bring:
o Personal Medications
o Sunscreen (water resistant variety at least SP30 and reef-safe).
o Lip protectant. (at least SPF30 and reef-safe)
o Band-aid strips
o Insect repellent
o Sea Sickness tablets if needed
o Hand sanitiser
How fit do I need to be?
This adventure covers easy and moderate to hard tracks and is suitable for women with moderate to high fitness and previous bushwalking experience. For more information on activity and fitness levels, click here or drop us an email with your phone number. We'd be happy to have a chat about all things Tassie!
When does my deposit have to be paid?
The non-refundable $600 deposit needs to be paid upon booking. Places are limited to 10, so we recommend you do this as soon as possible. Once your deposit is paid, you'll receive a confirmation email.
How many women will be in our group?
A maximum of 10 plus your WEA Guides– this ensures everyone has a great time and gets to know each other.
What is the age limit?
This adventure is for all women who are 18 and above
What is the temperature like on the Tasman Peninsula in November?
In a word, changeable! When discussing Tasmanian weather, we always recommend coming prepared for anything from bright sunny days to cold, wet, windy days and everything in between. The average minimum temperature range in November is 9º -17º C. The rain in November is slightly lower than average, with an average of 30 mm. Perfect hiking weather!
Can I book a single supplement?
All accommodation is twin-share, consisting of hotel rooms in Hobart and two-bedroom Villas in Port Arthur. We may be able to offer a single supplement at an additional cost; please email us to find out.
When should I book airfares?
Please book your airfare only after you receive the go-ahead via email from Women Embrace Adventure, letting you know it is okay to book. Airfares are not included in the package price; you will need to book and pay for your own airfare to and from Hobart. We'll share our flight details with you when it is time to book!
Do I Need Travel insurance?
Travel insurance is mandatory and can be invaluable if you need to change your plans, become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase, including company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance will cover you for cancellation, cost of adventure and travel costs, change of travel plans, evacuation and repatriation.
Do you cater for dietary requirements?
Yes, we can cater to vegetarian, lactose-free, and gluten-free customers. Please be sure to add any dietary requirements on the registration sheet at the time of booking.
What is the full cost of the trip?
The full cost of the trip is AU $4,595/pp twin share*
This amount covers all inclusions outlined in this document.
Payment plans and limited single supplements may be available.
Today, we'll venture to St Mawes and enjoy the Fal River Walk.
This is a lovely Cornish walk along the banks of the Fal River and offers panoramic views over the Fal Esturay. Our destination is Trelissick House, a beautiful National Trust property set on its own peninsula.
Trelissick offers woodland walks across open parkland with views down the esturary to the town of Falmouth.
Along our walk, we'll explore the meandering paths through the house garden, leading to exotic plants and herbaceous borders bursting with colour.
After our walk, we'll be rewarded with a delicious morning tea within the walls of this stately home, where we can immerse ourselves in the property's history.
Enjoy a wander through the homes National Trust shop, second-hand bookshop and the beautiful art gallery run by Cornwall Crafts Association, which showcases a wide range of work from local Cornish artists.
You'll have some free time in the afternoon and evening to explore St Ives.
Walking Distance: approx 6 km
Walk Grade: easy
Accommodation: Tregenna Castle Resort/twin share
Meals: B
I am thinking about coming on my own, is this ok?
Not a problem at all! Lots of women come on their own to our adventures. Your Women Embrace Adventure hosts will make sure everyone meets at the airport. We always have lots of fun, there is no pressure, no judgment, and lots of encouragement from everyone. By the end of our trip, you may have just found some new adventure friends!
How many women will be in our group?
A maximum of 16 plus your WEA host and Cambodia guides– this ensures everyone has a great time and gets to know each other.
Who is this adventure for?
This adventure is for all women, 18 and above.
Can I book a Single Room? Limited single supplement may be available at a cost of approx $500 USD for 14 nights total, if interested, let us know at the time of booking.
Do I Need Travel Insurance?
YES, travel insurance is required, and it is essential that you purchase travel insurance at the time of your booking. Credit Card travel insurance may not cover the full costs of evacuation or if you can not travel, choose your comprehensive travel insurance wisely.
Do I need a visa to travel to Cambodia?
Yes – you can purchase before we leave and Katrina will add details of this onto our group page, it is a simple process!
The cost is approximately USD $35 for a 30-day visa. Please make sure you have at least one empty passport page and 6 months’ validity on your passport from the date you will be departing Cambodia. Visas and passports are your own responsibility and we cannot be held liable for any issues or costs incurred relating to these. Costs are approximate and subject to change.
Do I need vaccinations to travel to Cambodia?
This depends on your home country and your vaccination history. You should visit your Doctor or local travel clinic and see what they recommend.
How much spending money will I need?
This largely depends on you. All accommodation, activities outlined on the itinerary, breakfasts, most lunches and dinners are included. There are three lunches that are at your leisure in Siem Reap, the average cost is about $8 USD for lunch and a drink. Any additional food such as snacks, morning or afternoon tea are up to you. We recommend the use of US dollars, bring them along with you, purchase a travel card at home, and you can also withdraw cash from cash points in the major cities whilst you are away. Bring spending money to buy souvenirs, massages, and or some fair trade products from NGOs such as Restore One, Friends, Daughters and She Rescue.
What is not included in the Adventure cost?
International Flights (Cambodia, Return)
Visas
Airport taxes (if any) on arrival and departure from Cambodia.
Compulsory Travel insurance
Alcoholic beverages
Police Check/Working with Children Check
Items of a personal nature such as WIFI charges, massages, souvenirs and laundry
I am not sure I can fundraise $1,300?
We totally understand that fundraising can be daunting, BUT believe us, it is not as hard as it seems. Our past three Cambodia teams have raised well over $70,000 combined, through social media posts, trivia nights, movie nights, selling wax sandwich wrappers, Zumbathon, high tea to name a few). The great thing is we get to see and work in the school and village where your fundraising money goes. The joy that comes from making a difference is worth the little bit of effort to fundraise - believe us, it is life changing. Please speak to Katrina or Sharon at WEA if you have any concerns about fundraising and we can help you - we are here to help!
Where will my fundraising money go?
The money raised will go directly to Restore One which will help with building projects, teachers wages, school supplies . Restore One have taken important strategic steps to prevent financial waste and ensure that contributions go directly to the communities where we work. You can be assured that the money you work hard to raise goes directly to the community.
Is Cambodia safe?
Like any country in the world, there will always be some dangers (even when in your home country!) and it is important to exercise common sense, particularly when in major cities and tourist destinations. However, Cambodia is a very safe country to travel in and around. You’ll also be with our experienced team throughout your stay and will be travelling with a group.
When should I book airfares?
Only book airfares AFTER you receive an email from Women Embrace Adventure to do so. Airfares are not included in the package price, you will need to book and pay for your own airfare to Phnom Penh and return from Siem Reap. We will share our flight details with you when it is time to book flights.
When does my deposit have to be paid?
The non-refundable $600 deposit needs to be paid upon booking. Places are limited to 16 so we recommend you do this as soon as possible. Once we have received your deposit we will send you a confirmation email, and lots of details about your adventure.
What is the full cost of the trip?
The full cost of the trip is AU $3,995/pp twin share*
This amount covers all inclusions outlined
Payment plans and limited single supplements may be available.
*T&C apply.
AECO Guidelines for Visitors in the Arctic
The Association of Arctic Expedition Cruise Operators (AECO) is an international organisation for operators in the Arctic region. Our organisation’s main objective is to ensure that expedition cruises and tourism in the Arctic are carried out with the utmost consideration for the fragile natural environment, local cultures and cultural remains, while ensuring safe tour operations at sea and on land.
Our Responsibilities
Tourism and cruise activities in the Arctic operate within a comprehensive framework of international and national laws and regulations to ensure safety and preservation of the environment, with which AECO members, of course, are obligated to comply. Nevertheless, there is a need for operators to take responsibility for their activities and actions both within and beyond formal laws and regulations. AECO has developed a comprehensive set of guidelines for expedition cruise operations in the Arctic. The AECO guidelines are endorsed by the operators for the organisation of respectful, environmentally friendly and safe expedition cruising.
Your Responsibilities
From our comprehensive set of guidelines, we have selected a few key rules that we ask you to read carefully and follow accordingly. We invite you to spend some time reading about the necessary safety precautions, and we also ask you to note the cultural and social sensitivities.
Please read AECO’s Visitor Guidelines for Arctic Exploration: HERE
We'll send you a complete packing list once you book, but here is an idea of what you'll need:
Day Backpack with sturdy waist strap (approx 25-35 ltr)
Sunnies and Sun hat
Beanie for cool weather/evenings
Walking boots or shoes, well-worn in, with good tread
Walking poles (optional)
Wet weather jacket AND pants
Warm jacket-puffer
Comfortable walking clothes-wool/synthetic is best
Water bottle/bladder – at least 2-litre capacity
Personal toiletries and medication
Sunscreen and lip balm
Towel
Head torch
Optional – bathers, camera, binoculars
We'll send you a complete packing list once you book, but here is an idea of what you'll need:
Day Backpack with sturdy waist strap (approx 25-35 ltr)
Sunnies and Sun hat
Beanie for cool weather/evenings
Hiking boots or shoes, well-worn in, with good tread
Hiking poles (optional)
Wet weather jacket AND pants
Warm jacket-puffer
Comfortable walking clothes-wool/synthetic is best
Water bottle/bladder – at least 2-litre capacity
Personal toiletries and medication
Sunscreen and lip balm
Towel
Head torch
Optional – bathers, camera, binoculars
We'll send you a complete packing list once you book, but here is an idea of what you'll need:
Day Backpack with sturdy waist strap (approx 25-35 ltr)
Sunnies and Sun hat
Beanie for cool weather/evenings
Walking boots or shoes, well-worn in, with good tread
Walking poles (optional)
Wet weather jacket AND pants
Warm jacket-puffer
Comfortable walking clothes-wool/synthetic is best
Water bottle/bladder – at least 2-litre capacity
Personal toiletries and medication
Sunscreen and lip balm
Towel
Head torch
Optional – bathers, camera, binoculars
Bottom Line...they are good people from Lake Macquarie, NSW, Australia, making a real difference in the world.
'Our mission is to break poverty; one child, one family, one community at a time.'
Fundraising Component of the Women Embrace Cambodia Trip
You may be wondering why is there an aspect of fundraising in this Adventure. The simple answer is because we want to make a difference.
Kampong Thom, where we will be volunteering, is the second-largest province in Cambodia, and the village where we work is one of the poorest in that province. Education is crucial here. Without it, the best-case scenario for local children is a life of subsistence farming or labouring. The worst case (and a very real possibility) is a life of slavery, sexual or otherwise.
Until recently, the local primary school consisted of two classrooms in one aged, small building. These rooms were often empty because the underpaid teachers could not even afford transport to work. Even on the few days of the week when the teachers were present, overcrowding and malnourished children made for a poor learning experience.
Now things have changed for the better. In partnership with the community and Cambodia’s Department of Education, Restore One have funded and constructed a preschool and two new primary school buildings for a safer, more practical learning environment. This has added four new classrooms to the school, which will service approximately 200 students.
Restore One is not-for-profit organisation dedicated to developing and empowering impoverished communities in Cambodia. As the name suggests, we bring about change and restoration, one community at a time.
Why Cambodia? Cambodia was a broken country, one of the most disadvantaged societies in the world. Once one of the most promising economies in South-East Asia, it was torn apart by the genocidal Khmer Rouge regime between 1975 and 1979. During this period, the social and economic fabric of the nation was all but destroyed. Entire cities were evacuated, with infrastructure left in ruins. Most of the population was forced to work as slave labour in rice paddies. Up to 2 million people (a quarter of the country’s population) died as a result of starvation, disease, torture and executions. This is history for the rest of the world, but for the people of Cambodia, the legacy of this period is disturbingly real. Reports of economic growth are deceptive, because the wealth often does not flow through to disadvantaged rural communities.
What Makes Restore One different?
1. Our focus is local Our overriding passion is to bring about change in Cambodia, one community at a time. We develop and maintain close local-level relationships, because they are key to any positive change.
2. Our approach is practical
At Restore One, we do not believe in “bandaid” solutions. We change lives in a tangible, sustainable way. From houses for the homeless to micro-business for the unemployed, we judge potential projects with one question: “Will this have a genuine and lasting impact on the lives of these people?”
3. We partner with communities Who is in the best position to judge what a community needs? The community itself. Everything we do at Restore One is driven by consultation and feedback from those we are trying to help. We have local employees who manage relationships with the communities where we work. We utilise local labour in our projects, and consult closely with local leaders.
4. We have low administration costs We have taken important strategic steps to prevent financial waste and ensure that contributions go directly to the communities where we work. For example, we obtain volunteers for some sections of our organisation that would normally have a high salary cost, such as media and marketing. We have also made significant savings by not operating an office in Australia, where work is done remotely.
To find out more about Restore One and their great work please visit their website
How fit do I need to be?
There is always time to train for a multi-day adventure! We cover moderate to hard tracks, suitable for women with a moderate to high level of fitness and previous bushwalking experience.
We have a couple of blog post that may help you decide if this adventure is for you:
For more information on our activity and fitness levels guidelines, click here
Looking for info on training? click here
Get in touch with any questions, we are happy to help hello@weadventure.com.au
How many women will be in our group?
Small groups = big adventure!
We keep our groups small at Women Embrace Adventure to minimise our footprint and protect the flora and fauna of the regions we visit. This trip will have a maximum of 10 women plus your WEA Guides.
Is there an age limit?
Women 18 years of age and above. Nope, there isn't an upper age limit; we welcome all women! If you have questions about your age or fitness level, drop us an email at hello@weadventure.com.au. We'll be happy to chat with you.
What is the temperature like in the Snowy Mountains?
In one word? Changeable! When we talk about Snowy Mountain weather, we always say to come prepared for anything from bright sunny days to cold, wet, windy days and everything in between. We'll send a complete packing list upon booking.
Can I book a single supplement?
We may be able to offer limited single supplement at an additional cost. Email us to find out.
When does my deposit have to be paid?
The non-refundable $600 deposit must be paid upon booking. Once you are booked, you'll receive a confirmation email. We'll invoice you for the balance owing, due 90 days before departure.
When should I book airfares?
Please book your airfare only after you receive the go-ahead email from Women Embrace Adventure confirming the trip is fully sold. Airfares are not included in the package price.
Why do I need Travel Insurance for travel within Australia?
Travel insurance protects you in many ways, especially financially. You are required to source and purchase travel insurance to take part in this trip. Want more information on Domestic Travel Insurance> click here
Do you cater for dietary requirements?
Yes, we can accommodate most dietary needs, including vegetarian, lactose/dairy-free, and gluten-free. Please be sure to add any food allergies/dietary requirements at the time of booking.
We'll head off early to meet our fearless guide for a stunning 14km walk from Land’s End to Porthcurno that visits the most westerly point of England and the iconic pilchard fishing cove of Porthgwarra scene of Ross Poldark’s swimming.
This walk has some short, steep ups and downs but stretches of level, easy walking, taking in the granite castles that make up the cliffs here.
We'll visit The Minack Theatre, Cornwall's world-famous open-air theater, carved into the granite cliff and set in glorious gardens overlooking the spectacular panorama of Porthcurno Bay.
A place like no other, the world-famous Minack Theater is a must-see for visitors to Cornwall.
Hike Distance: 14 km
Hike Grade: easy/moderate
Accommodation: Tregenna Castle Resort, twin share
Meals: B,L,D
This trip is a little different to our usual Women Embrace Adventure style, where we cap numbers at around 14. For this Arctic expedition, we’re taking up to 20 WEA women, plus a dedicated WEA host to help keep that small-group feel and sense of connection we’re known for.
The ship itself holds up to 50 passengers in total, including travellers from around the world. Expedition cruises tend to attract active, adventurous people, so you can expect plenty of friendly faces, interesting conversations, and shared excitement—both within our WEA crew and beyond.
You’ll also be looked after by an incredible expedition team, the captain and crew, and the hospitality staff on board.
We'll send you a full packing list once you book, here are a few suggestions.
Our itinerary varies from full-day hiking to sightseeing and cultural outings. We will have access to laundry services so you don't really need to bring a lot.
Our luggage will stay at our accomodation and we'll carry only a day pack on hikes.
What you need for hiking:
day back pack to carry your lunch, jackets, water etc
wet weather jacket AND pants (this is England 🌂)
comfortable walking clothes; layers are key
2 hike pants, 3 t-shirts, 2 long sleeve shirts,
Warm jacket-puffer
Fleece jacket
water bladder and/or bottle to carry 2-3 litres
hiking boot/shoes
2 long hiking socks
sun hat, sunscreen, sunglasses
light gloves
beanie
hiking poles (optional)
small towel
binoculars
What you need for the rest of the trip:
comfortable walking shoes
casual, comfortable clothing
wet weather jacket
small day pack or tote for day travel
We depart Willow Springs today, first stopping at Arkaroo Rock with our Adnyamathanha Guide, where story and culture are brought to life.
A short drive later, we stop in Hawker for a nice morning coffee on the way through.
From there, we drive further south to Warren Gorge for a circuit walk that again offers a gorgeous view on top before descending into a wider yet beautiful Gorge.
We then head into our accommodation at Pichi Richi Park and settle in for the next couple of nights.
Meals Included: Breakfast, Lunch, Trail Snacks, 2 Course Dinner Walking Distance: 9km
Accommodation: Pichi Richi Park, twin share
What is the full cost of the trip?
The full cost of the trip is AU $4,595 /pp twin share.
How to Book: $600 non-refundable deposit is due upon booking, and you will be invoiced for the remainder, which is due 90 days before departure via direct deposit or credit card (charges apply)
This amount covers all inclusions outlined in the Itinerary and what's included list.
What are the terms and conditions?
By making a booking, you agree to and accept our terms and conditions, including these Terms and Conditions, our Covid-19 Policy and the Waiver of Liability. Cancellation Policy applies.
How fit do I need to be?
There is always time to train for a multi-day adventure! We cover moderate to hard tracks, suitable for women with a moderate to high level of fitness and previous bushwalking experience.
We have a couple of blog post that may help you decide if this adventure is for you:
For more information on our activity and fitness levels guidelines, click here
Looking for info on training? click here
Get in touch with any questions, we are happy to help hello@weadventure.com.au
How many women will be in our group?
Small groups = big adventure!
We keep our groups small at Women Embrace Adventure to minimise our footprint and protect the flora and fauna of the regions we visit. This trip will have a maximum of 10 women plus your WEA Guides.
Is there an age limit?
Women 18 years of age and above. Nope, there isn't an upper age limit; we welcome all women! If you have questions about your age or fitness level, drop us an email at hello@weadventure.com.au. We'll be happy to chat with you.
What is the temperature like in the Snowy Mountains?
In one word? Changeable! When we talk about Snowy Mountain weather, we always say to come prepared for anything from bright sunny days to cold, wet, windy days and everything in between. We'll send a complete packing list upon booking.
Can I book a single supplement?
We may be able to offer limited single supplement at an additional cost. Email us to find out.
When does my deposit have to be paid?
The non-refundable $600 deposit must be paid upon booking. Once you are booked, you'll receive a confirmation email. We'll invoice you for the balance owing, due 90 days before departure.
When should I book airfares?
Please book your airfare only after you receive the go-ahead email from Women Embrace Adventure confirming the trip is fully sold. Airfares are not included in the package price.
Why do I need Travel Insurance for travel within Australia?
Travel insurance protects you in many ways, especially financially. You are required to source and purchase travel insurance to take part in this trip. Want more information on Domestic Travel Insurance> click here
Do you cater for dietary requirements?
Yes, we can accommodate most dietary needs, including vegetarian, lactose/dairy-free, and gluten-free. Please be sure to add any food allergies/dietary requirements at the time of booking.
April and May are two of the most popular months to trek to Everest Base Camp, thanks to stable weather, longer daylight hours, and spectacular mountain views. Spring is in full swing, with rhododendrons blooming in the lower altitudes and generally clear skies for much of the day.
Daytime temperatures in the lower sections of the trail (like Lukla and Namche Bazaar) typically range from 10°C to 20°C and, on warm days, can reach 24°C while temperatures at higher altitudes (like Gorak Shep and Base Camp) can range from -10°C to 5°C during the day. Nights are significantly colder, often dropping well below freezing — as low as -15°C at the higher camps.
With the effects of climate change, weather patterns in the Himalayas are becoming more unpredictable. Glacial melt, shifting seasons, and sudden weather changes are increasingly common, so it’s important to be prepared for a wide range of conditions.
Layering is key — think moisture-wicking base layers, a warm down jacket, waterproof outerwear, and thermal gear for those cold nights. Check the 'what to pack' section for a detailed packing list.
How fit do I need to be?
There is always time to train for a multi-day adventure! We cover moderate to hard tracks, suitable for women with a moderate to high level of fitness and some hiking experience.
We have a couple of blog post that may help you decide if this adventure is for you:
For more information on our activity and fitness levels guidelines, click here
Looking for info on training? click here
Get in touch with any questions, we are happy to help hello@weadventure.com.au
How many women will be in our group?
Small groups = big adventure!
We keep our groups small at Women Embrace Adventure to minimise our footprint and protect the flora and fauna of the regions we visit. This trip will have a maximum of 10 women plus your WEA Guides.
Is there an age limit?
Women 18 years of age and above. Nope, there isn't an upper age limit; we welcome all women! If you have questions about your age or fitness level, drop us an email at hello@weadventure.com.au. We'll be happy to chat with you.
What is the temperature like in the Flinders Ranges?
In one word? Changeable! When we talk about the ranges we always say to come prepared for anything from bright sunny days to cold, windy days and everything in between. We'll send a complete packing list upon booking.
Can I book a single supplement?
We may be able to offer a limited number single supplement at an additional cost. Email us to find out.
When does my deposit have to be paid?
The non-refundable $600 deposit must be paid upon booking. Once you are booked, you'll receive a confirmation email. We'll invoice you for the balance owing, due 90 days before departure.
When should I book airfares?
Please book your airfare only after you receive the go-ahead email from Women Embrace Adventure confirming the trip is fully sold. Airfares are not included in the package price.
Why do I need Travel Insurance for travel within Australia?
Travel insurance protects you in many ways, especially financially. You are required to source and purchase travel insurance to take part in this trip. Want more information on Domestic Travel Insurance> click here
Do you cater for dietary requirements?
Yes, we can accommodate most dietary needs, including vegetarian, lactose/dairy-free, and gluten-free. Please be sure to add any food allergies/dietary requirements at the time of booking.
Trip Organisation
The sun sets quickly in the tropics, so paddling days will start early to take advantage of daylight hours and cooler temperatures. On a paddling day, we'd like to be on the water before 9:00 am and arrive at camp by mid-afternoon. It’s important to realise that the group will kayak at the speed of the slowest members. On arrival in camp, many hands make light work...we will be expected to carry kayaks, unload our own boats and set up tents as needed. Remember, your contribution is vital to the success of our adventure. Yep, there is some work involved, but that's all part of the adventure!
Expedition Team
We will have a highly qualified kayaking guide, a local Fijian Guide, the support boat team and a WEA Host with us on the adventure.
Your WEA host will make sure you are prepared for the adventure beforehand, and if you need anything before or during our adventure, simply ask. The WEA host has done this trip before and is there to make sure you have the most amazing time and ensure your trip is one you will never forget for all the right reasons.
Your kayak guides will be two experienced leaders from Southern Sea Ventures. The guides’ role is to coordinate the expedition and ensure the safety of the group. They'll answer questions and inform you of the objectives and progress of the trip, decide on safety matters, administer the medical kit and liaise with the local villagers on our behalf. We will be very well supported during the trip, all of the expedition team are there to help ensure you have the best time ever!
Travel Insurance
It is necessary to take out a personal insurance policy to cover yourself against injury or illness or otherwise that may prevent you from attending the trip, from sickness or accident during the trip, loss of baggage, trip cancellation, and emergency evacuation by plane or helicopter in the unlikely event of illness or accident. Ensure you have read the policy thoroughly and are familiar with the claim process in case you need to make an emergency claim. We will require proof of your insurance prior to departure.
Accommodation
Our group hotel in Nadi is comfortable and clean. Rooms are based on twin share, although single rooms may be requested for an additional charge. We will stay in two person screened tents while kayaking and twin share beautiful basic beach side bures while at the Barefoot Manta island resort.
Meals On the kayaking trip
The food is freshly prepared by the guides, who are all fantastic wilderness cooks. On longer paddle days, breakfasts consist of cereal, fresh fruit and bread. On more relaxed mornings, the guide will cook a hot breakfast of bacon and eggs or pancakes. Lunches are picnic-style, with a selection of cheese, cold meat, fresh vegetables, fruit, bread and/or salads. Dinners are two to three courses prepared with fresh ingredients and varied daily: pasta, curries, stir fries or Mexican style. We’ll even try to supplement meals with freshly caught fish! We are happy to cater for vegetarians and other special dietary requirements. Some specialist diet food products are not available to buy in Fiji. For example, gluten-free cereal and UHT soy milk are sometimes hard to find. Therefore, we recommend you bring some from home for your personal consumption during the trip. Tap water in the hotel is chlorinated, and we use boiled or sterilised water when kayaking.
Photography
The humidity is always high in Fiji, and as we are paddling in a saltwater environment, the delicate electronics in cameras can be damaged. You might consider a waterproof camera or a small plastic waterproof case or dry-bag with a supply of silicon packs. Ensure you have sufficient memory storage and batteries as there is no opportunity to purchase batteries or access electricity during our island stay. Kat and Sharon will have a water proof camera and GoPro. They'll take lots of photos and videos that we'll share at the end of the trip.
Medical Matters
You will be required to provide us with a medical questionnaire filled out completely and accurately closer to the departure date. You will be isolated from modern medical facilities, so attention to medical matters is vital. Any participants over 70 will need a medical sign off from their GP.
Hygiene
Be conscious of hygiene. Wash your hands regularly, be wary of uncooked food, and wash fruit or, preferably, peel it (with clean hands!).
LUKLA TO PHAKDING
Elevation: 2,800 – 2,655 m
Distance: 9 km
Early in the morning, we’ll take an exhilarating flight to Lukla airport (2,800m), this flight will provide you with awe-inspiring views of the terraced landscape and river valleys below, also of the Himalayan peaks, which will become our constant companions over the coming days. Our trek begins straight away with a lovely, gentle walk to Phakding.
Words cannot describe the feeling of starting this trek; be prepared to be overwhelmed!
Elevation Information: Our hike will initially take us approximately 400m on a gentle ascent downhill and then ascend approximately 250m into Phakding. We will trek a total of 9 km today.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Lukla runway
We will send you a complete packing/gear list once you book but here is an idea of what you'll need for an amazing expedition.
All kayaking equipment will be supplied on arrival into Lonyearbyen and will be used in conjunction with the below equipment.
There are outdoor stores in Longyearbyne to purchase last minute gear prior to your departure. There are many fantastic clothing choices that are perfect for Arctic conditions.
Equipment and Clothing choices for Arctic Expeditions
The mean temperatures in Longyearbyen in July is +4 Degrees Celsius. This is the “warmer” time of year in the archipelago and can result in small amounts of precipitation. This means outer waterproof layers are critical. In other parts of the archipelago, the temperatures are most likely a few degrees below the mean temperatures in Longyearbyen. Please also be aware of the wind chill factor, which takes wind speeds and humidity into account, to assess how the human body actually feels temperature. The 'feels like' temperature is often much lower than the actual air temperature shown on a weather forecast.
Dressing in layers is critical; it allows you to easily adjust to variations in temperature. The benefits of layers:
Helps breathablity-gets rid of perspiration.
Insulate you from the cold.
Protect you against the wind (and water).
Essentials
Passport.
Medicine (if applicable) to last the entire trip.
Luggage
1 soft bag – a large backpack or soft, wheeled duffel bag for clothes and equipment to check-in. A soft bag is recommended as it is easily stored in your cabin.
1 backpack/drybag – small and preferably waterproof/resistant, to use in the Zodiacs and during shore excursions. Dry bags are great
Layers
Inner gloves – wool, synthetic or silk.
2 pairs of gloves – water and windproof.
Base-layer top and trousers – wool or synthetic fibre.
Warm sweater / Jacket – wool or fleece.
Warm socks x 4 – wool or synthetic fibre.
Jacket – water and windproof, for example, Gore-Tex.
Trousers – water and windproof, for example, Gore-Tex.
Hat /Beanie – warm and windproof that covers your ears.
Footwear
Waterproof rubber boots or muck boots (provided). You will be fitted Longyearbyen. If you prefer to bring your own, they need to be comfortable with two layers of socks ( or are insulated), fully waterproof and high enough to cover mid-way up your shin.
Hiking boots if you prefer not to walk in rubber boots after landing (optional.)
Regular shoes/sneakers to wear on board the ship, with sturdy rubber soles to avoid slipping.
Camera Equipment
Phone/Camera & memory cards.
Waterproof bags to protect your camera from getting wet during zodiac boat cruises.
Cleaning cloth for camera lenses.
Charger & extra batteries for the camera as the cold makes batteries discharge faster.
In addition, we recommend
Binoculars-a good pair enhances the experience, as many animals are seen from a distance. (highly recommended - you will use them all day/ every day)
Sunscreen with high sun protection factor for face and lips.
Sunglasses with strap, so you do not drop them in the water.
Motion sickness medicine – pills, wrist bands or patches.
Pen & notebook
Swimwear in case you get the opportunity to take a polar plunge.
Water bottle (not glass)
Eye mask – the midnight sun reigns supreme.
Ear plugs.
Heat packs for your gloves or boots, if you know that your hands and feet easily get cold.
Walking poles for those who want extra support in the often hilly terrain. (optional) Note: must be foldable and stored in the checked-in luggage
Check out Kat's Blog Post on what to pack and wear in the Arctic Here
Today it’s a half day walk at Dutchmans Stern Conservation Park. Hands down one of the best day walks in the southern Flinders.
Fire single track with gentle switchbacks to incredible views all the way to the Spence Gulf and across the southern Flinders.
After lunch, it’s a gradual downhill with views of Quorn in the distance, the dramatic Devils Peak and more of the vivid range of colour across rolling landscapes.
Meals Included: Breakfast, Lunch, Trail Snacks, 2 Course Dinner Walking Distance: 16km (11km + 4km)
Accommodation: Pichi Richi Park, twin share
You'll need a moderate to high fitness level to fully enjoy snowshoeing. Our adventures focus on the journey, not the destination. We stop for photos, take our time to hear about the flora and fauna of the Snowy Alpine Region from our guide, and stop for regular breaks, lunch, morning tea, etc.
Prior training, just like you would for a multi-day hike, will make the experience all the more enjoyable.
For some tips on training, click here
One night at a 4-star hotel in Canberra in twin shared rooms, Crowne Plaza or similar. Parking is available for the week on-site for a fee.
Four nights' Chalet Accommodation in twin shared ensuite rooms. This lovely rustic lodge has open fire, a sauna, spa, dedicated drying rooms, and laundry facilities.
If you're coming on your own, we'll match you with another lovely lady to share with
Limited single supplements may be available.
One night at a 4-star hotel in Canberra in twin shared rooms, Crowne Plaza or similar. Parking is available for the week on-site for a fee.
Four nights' Chalet Accommodation in twin shared ensuite rooms. This lovely rustic lodge has open fire, a sauna, spa, dedicated drying rooms, and laundry facilities.
If you're coming on your own, we'll match you with another lovely lady to share with
Limited single supplements may be available.
This morning, we say our goodbyes to Tregenna Castle, meeting at breakfast with our bags packed, ready for our move to lovely Falmouth this afternoon.
Well hit the trail with our guide, Steve Crummay, for a 12km hike on the outstanding Lizard peninsula, the most southerly point of mainland Britain, home to unique geology and plant life and the endangered Cornish Chough, a bird of great importance.
The walk has some short, steep ups and downs but much level walking and the chance to visit Kynance Cove, where some of the most significant outcrops of Serpentine Rock in the world occur.
A cafe on the way provides an opportunity for ice cream!
We'll check into our fab new accommodation in Falmouth at St Michaels Resort & Spa this afternoon. After we settle in, we'll meet and head to dinner in this most picturesque village.
Hike Distance: 12 km
Hike Grade: easy/moderate
Accommodation: St Michaels Resort and Spa, twin share
Meals: B,L,D
Two nights at a 4-star hotel in Adelaide in twin shared rooms.
5 nights in the Shearers Quarters at Pitchi Richi Park and Willow Creek Station, in twin shared rooms. These are lovely rustic stations that have amazing histories to share! There are shared bathrooms. The real Flinders Ranges!
If you're coming on your own, we'll match you with another lovely lady to share with
Limited single supplements may be available.
Pichi Richi Park is a family owned & operated bush retreat located 10 minutes from Quorn and nestled in the picturesque Pichi Richi Pass in the Flinders Ranges, South Australia.
Willow Creek Station Is a typical sheep station of approx 70,000 acres or 283 that offers visitors true bush hospitality and quiet secluded settings. The picturesque setting neighbours the Flinders Ranges National Park and is central to all popular features and destinations of this region.
By booking, you agree to, understand and accept our terms and conditions, including these Terms and Conditions and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women 's-only adventure.
Valid for travel November 2026 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Hobart, Tasmania, Australia or required travel insurance.
Prices are correct as of 7 December 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price $4,595
You will be invoiced for the balance owed, which is payable via direct deposit or credit card (fees apply).
Travel insurance is mandatory and can be invaluable if you need to change your plans, become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase, including company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance will cover you for cancellation, cost of adventure and travel costs, change of travel plans, evacuation and repatriation.
All current government safety and health guidelines at the time of booking and departure must be adhered including all Covid-19 requirements. Any additional costs related to but not limited to, government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable. Women Embrace Adventure works with 3rd Party providers and can not be held responsible for changes made by said providers, including but not limited to the itinerary, price, cancellation, or force majeure.
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward the booking and pay our third-party providers early to ensure everyone has the best experience possible. We have cancellation fees because the money you pay in deposit, holding fees and payments is used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
Cancellation Fees Schedule:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
*Read our full T&C's for full details https://www.womenembraceadventure.com.au/t-c
It is required that you have a purchased comprehensive travel insurance policy at the time of booking. Full terms and conditions apply, kindly read prior to booking.
If the final balance is not received by the due date, we will regard the booking as cancelled and normal cancellation fees will apply.
PHAKDING TO NAMCHE
Elevation: 2,655 – 3,445 m
Distance: 12 km
Today, the real trekking begins as we walk through stunning forests filled with rhododendrons; we'll also be walking alongside the “milky river” due to its colour from the flow of melting ice. A highlight of our day will be crossing the famous “yak bridge”, the highest suspension bridge in the world, covered in prayer flags and sways gently. As we cross, we look left to catch a glimpse of some Himalayan peaks. Take note: when crossing suspension bridges on the Everest trek, always give way to yaks and mules. This bridge crossing is an experience to remember.
The day's trek ends at Namche Bazaar. Namche Bazaar is incredible. It is a trading town and the hub of the Everest region, right there in the foothills of Mount Everest. It’s like something out of a movie!
Elevation Information: Today is mostly uphill with a total elevation gain of 790m. After the suspension bridge it is a steep uphill that may take approx 2-3 hours.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
The famous “yak bridge”, the highest suspension bridge in the world!
The Women Embrace Adventure Team goal is to raise $15,000 to help Restore One continue to educate and influence local children, families and communities.
Each person joining us in Cambodia needs to be committed to raising $1300. This may sound daunting if you have not been involved in fundraising before, but we are here to help you every step of the way. The fundraising is separate from the cost of the Adventure.
We’ll set up an individual fundraising page for you that is connected to a Women Embrace Adventure Team Page. This means anyone who donates over $2 to this amazing cause through your link will receive a tax receipt.
Social media is a great way to ask for donations. You can post a link directing people to your fundraising page. WEA will help with ideas on how and when to post your link.
Our past three Cambodia teams have raised over $70,000 combined and the great thing is we get to go and see and work in the school and village where our fundraising money are spent. The joy that comes from making a difference is worth the little bit of effort to fundraise - believe us, it is life changing. Please speak to Katrina or Sharon at WEA if you have any questions about fundraising and we can help you with tips and ideas.
TIPPING GUIDES AND PORTERS
Tipping is a way of showing gratitude to our guides and porters for a job well done, it is not their salary, it is a bonus on top of what the team have already earned. We also want to stress that in the unlikely event that you are unhappy with the level of service received from your team, you are not obligated to tip.
As a general rule of thumb, We suggest everyone on the WEA EBC trek budget for $350 Aussie Dollars for tips of guides and porters.
How to Tip
We like to make the tipping fun and easy, we don’t want you to feel uncomfortable about how to tip or how much you should tip. For our group, the tips will be collected by your WEA host on the first night at the end of your briefing dinner and will be pooled together. The WEA host and lead guide will divide the money into envelopes to be handed out to the team on the very last day of your trek in Lukla. The last night is always a celebration. Everyone is happy and relaxed. The envelopes with the pooled tip money are given to a nominated person in your group, who then presents each of the tips to the porters and guides. It’s a gorgeous way to end the trek; it brings joy to both the givers and receivers.
When not to Tip
At the airport! When you are leaving the airport, look out for our staff holding the “Take on Nepal” sign. Head in their direction, but DO NOT allow anyone to help with your bags. It’s common at Kathmandu airport for ‘helpers’ to approach tourists, pretend to be one of their party, and help with their bags in the expectation of a tip. Your Take on Nepal guides never ask for or expect tips. If anyone asks you for a tip or stands around you waiting for one at the airport, they are not Take on Nepal staff. Ignore them and keep moving towards whoever is holding the Take on Nepal sign.
Tipping before the Trek
You may opt to have a day or two in Kathmandu before or after our adventure. Our wonderful guides will always offer to take you on a tour of the city; this is often 4-5 hours of their time. If you choose to do this, we recommend you pay for their lunch and also what would be the equivalent of one hour's wage for you as a generous tip; this, for most people, is approx $20-$30. Keep in mind that tips make a big difference in the lives of our guides and porters. This money always goes to good use, generally towards caring for their families. Your generosity has a wonderful roll on effect in Nepal. Generous tips result in happiness all round. You will leave Nepal knowing you have rewarded the people who have made your experience what it was, and your team will feel gratitude for your kindness.
What is the full cost of the trip?
The full cost of the trip is AU $5,790/pp twin share.
$900 non refundable deposit is due upon booking and you will be invoiced for the remainder which is due 90 days prior to departure via direct deposit, paypal/credit card.
This amount covers all inclusions below:
2 nights Hotel accommodation on a twin share basis for the first and last night of the trip.
3 nights at the Barefoot Manta Island Resort
5 Night Kayak Expedition with twin share camping
Welcome dinner on first night and celebration dinner on last night
Internal boat and bus transfer including airport transfers on start and end date
All kayaking gear - double and single expedition kayaks, paddles, life jackets and safety equipment
Two-person tents and sleep mats
Watertight dry bags for your personal gear
Professional kayak guides
WEA host to ensure you have the most amazing time
All meals while kayaking and on island resort - listed in the itinerary
Group first aid kit. Your WEA hosts have full wilderness first aid training.
WEA team shirt
Whats not included in cost:
Flights are not included (including any domestic, International and internal flights)
Compulsory travel insurance
Alcoholic beverages
Visas
Airport taxes (if any) on departure from Nadi.
Items of a personal nature such as WIFI charges and laundry.
Additional activities not included in the itinerary
What are the terms and conditions?
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions and Waiver of Liability.
Please do not book any flights until you’ve received an email from Women Embrace Adventure confirming that it’s time to do so.
Airfares are NOT included in the package price, so you’ll need to book and pay for your own flights to and from Longyearbyen, Svalbard, Norway. Once flights open and the trip is confirmed, we’ll share the details of our own itinerary so you can align your travel plans with ours if you wish.
If you don’t have a preferred travel agent—or just feel more comfortable getting some help—we’ve got you covered. We work with a fantastic agent who knows the ins and outs of these big international adventures. We’ll pass on their details when the time comes, so you can reach out if needed.
Cost: $3,995/person twin share
A deposit of $600 is required upon booking online on WEA Website. You will be invoiced for the remaining balance, due on or before July 27, 2026, payable by direct deposit (no fee), credit card (fee applies).
Fundraising Pledge: $1,300 (Separate and in addition to the cost of the adventure)
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward book and pay our third party providers early to ensure everyone can have the best experience possible. The reason we have cancelation fees is the money you pay in deposit, holding fees and payments are used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
Cancellation Fees Schedule:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
If the final balance is not received by the due date, we will regard the booking as cancelled and normal cancellation fees will apply.
*Read our full Covid-19 and T&C's for full details https://www.womenembraceadventure.com.au/t-c Full t&c
It is required that you have a purchased comprehensive travel insurance policy at the time of booking. Full terms and conditions apply, kindly read prior to booking.
$3785/pp twin share, covers all inclusions outlined in "Your Package Includes."
Limited single Supplement may be available at an additional cost.
Book via our safe online site and pay a $600 nonrefundable deposit via PayPal or Credit Card. The balance will be invoiced to you and is due 90 days prior to departure.
The non-refundable $1,200 deposit must be paid upon booking online at www.womenembraceadventure.com.au to hold your spot.
Places are limited to 16, so we recommend you do this as soon as possible. We'll send you a booking confirmation email and an invoice for the final balance owed, due 90 days before our departure. Terms & Conditions and Cancellation Policy apply.
For our final day, we head towards Adelaide via the Clare Valley. There will be an option to stretch your legs on a section of the Riesling Trail before enjoying a delicious multi-course winery lunch, how good!
Meals Included: Breakfast, Lunch, Dinner
Walking Distance: 5km
Accommodation: Hotel Adelaide, twin share
TIME TO ACCLIMATISE IN NAMCHE
Elevation: 3,445 – 3,880 – 3,445 m
Distance: 4 -5 km ( 3 to 4 hours hike up and back)
Today is all about acclimatising! After breakfast, we’ll take a short but relatively steep hike up to the Everest View Hotel for a well-earned cup of tea; the Everest View Hotel made it to the Guinness Book of Records for being the highest hotel in the world (3,880m). On a clear day, we'll have spectacular views of Ama Dablam (6,812m) or Mother’s Necklace and the mighty Mount Everest (8,848m)! You’ll have the rest of the afternoon free to enjoy the beauty of the traditional mountain village of Namche and the hospitality of the local Sherpa people!
Elevation Information: Today's acclimatisation hike involves a steep 435m elevation gain. It is all uphill as you make your way to the Everest View Hotel. This important hike greatly increases your success on the Everest Trek.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Namche from above
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward book and pay our third party providers early to ensure everyone can have the best experience possible. The reason we have cancellation fees is the money you pay in deposit, holding fees and payments are used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
In the unfortunate situation you need to cancel, you are required to email info@womanembraceadventure.com.au. Cancellation Fees:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
It is required that you have a purchased comprehensive travel insurance policy at the time of booking. Full terms and conditions apply, kindly read prior to booking.
Yes, travel insurance is required, and you must purchase it shortly after booking. Credit card travel insurance may not cover all the costs if you need to be evacuated or can not travel, so choose your comprehensive travel insurance wisely.
Personal travel insurance is not included in the tour price. Adequate and valid travel insurance is compulsory for all WEA Pty Ltd travellers. Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation
· personal liability.
We also suggest it covers cancellation, curtailment, luggage loss, and personal effects.
You must provide proof of insurance to WEA prior departure. WEA reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
We’ll send you a full packing list well before the trip so you’ve got plenty of time to get organised.
The good news? You don’t need to go out and buy a whole new wardrobe just for snowshoeing. In most cases, the clothing and wet-weather gear you already use for hiking will work perfectly.
Here are the essentials:
Layers, layers, layers! Dressing in layers is the key. It keeps you warm when you need it and lets you strip down if you start to overheat (yes, you’ll be surprised how hot you get even though you’re on the snow!).
Base layers – Thermal tops and bottoms (merino wool or synthetic are best).
Mid layers – A long sleeve fleece or similar
FOC layer – Your “F** Off Cold”* layer… a warm puffy jacket for when it’s absolutely freezing.
Outer layers – Waterproof jacket and pants to keep the snow out.
Accessories – Gloves, beanie, neck buff, and sunglasses/goggles.
Footwear – Waterproof hiking boots work well. Snowshoeing boots are also an option and are included in your package.
Fabric matters:
Great choices → Merino wool or synthetic fabrics (they dry quickly, breathe well, and keep you warm even when damp).
Avoid → Cotton and bamboo (they hold onto moisture, stay wet, and make you cold).
In short: bring the gear you already love for hiking, add a couple of thermal layers (and your trusty FOC layer), and you’ll be set for an epic alpine adventure.
No trip to Cornwall would be complete without a visit to Port Isaac (more commonly known to some as the quaint and quirky village of Port Wenn from the BBC’s Doc Martin, but also the home to Cornwall’s much loved Fisherman’s Friends Movies).
Wander down through the village, past the schoolhouse and around the harbour to Doc Martin's home & surgery, before pottering around the local shops. A visit to the local fudge shop is also a chance to step through the doors of Mrs Tishell’s pharmacy.
Why not pre-book a spa treatment or class back at St Michaels Resort & Spa (at own expense) or spend the afternoon enjoying the sunset with a glass of wine on the lawn overlooking the sea?
Accommodation: St Michaels Resort & Spa, twin share
Meals: B
$4,548/pp twin share, covers all inclusions outlined in "Your Package Includes."
Limited single Supplement may be available at an additional cost.
Book via our safe online site and pay a $600 nonrefundable deposit via Stripe or Credit Card. The balance will be invoiced to you and is due 90 days prior to departure.
T&C and Cancellation Policy apply.
$3785/pp twin share, covers all inclusions outlined in "Your Package Includes."
Limited single Supplement may be available at an additional cost.
Book via our safe online site and pay a $600 nonrefundable deposit via PayPal or Credit Card. The balance will be invoiced to you and is due 90 days prior to departure.
What do I need to bring?
We'll send you a detailed packing list when you book but here's and quick list, layering is the key to comfort!
-Hiking type clothes: 2 pants, 2 long sleeve tops, 2 shirts (wool & synthetics are best, cotton is not)
-Comfortable Waterproof Hike Boots (Or wear the boots provided in your package)
-Wet Weather Jacket/Pants
-Thermal Underwear for a base layer, Fleece or similar for a mid-layer
-Beanie, gloves, scarf
-Wool socks
-Comfortable Loungewear for the Chalet-think track dacks, jumper, uggs, PJs
-Travel clothes-that double as a going-out outfit (casual)
-Personal medications, toiletries
-Swimmers (for that spa/hot tub!)
(we'll have a drying room and full laundry at our chalet so you'll be able to wash/dry as needed)
I know the snow can be bright; what do I wear to protect my eyes?
If you have been to the snow before you would know how bright the sun can be on a sunny day as it reflects off the snow. Make sure you have a decent pair of sunglasses. Covering your eyes is also important to keep snow and rain out of your eyes. A leash for your sunnies is a great idea, too.
What specialised equipment do I need for Snowshoeing?
Don't worry, we've got this covered and it is all included in your package. At Cooma, we’ll be fitted for our equipment and pick up everything we need (snowshoes, poles, boots)
By making a booking, you agree to, understand and accept our terms and conditions, including these Terms and Conditions, our Covid-19 Policy and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for October 31, 2026 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Cambodia or required travel insurance.
Prices are correct as of 15 Oct 25 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price $3995
You will be invoiced for the balance owing, is payable via direct deposit, PayPal or credit card (fees apply).
Travel insurance is mandatory and can be invaluable if you need to change your plans, become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase, including company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance covers cancellation, travel plan change, evacuation, and repatriation.
By booking this adventure, you agree to the fundraising component, signing and adhering to the Restore One Volunteer Agreement policies, and obtaining a working with children/police check.
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable. Women Embrace Adventure works with 3rd Party providers and can not be held responsible for changes made by said providers, including but not limited to the itinerary, price, cancellation, or force majeure.
If the final balance is not received by the due date, we will regard the booking as cancelled and normal cancellation fees will apply.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
*Read our full T&C's for full details https://www.womenembraceadventure.com.au/t-c Full t&c
We start today at the Causeway Crossing to St Michaels Mount, a 15-minute walk to our island destination at low tide. Depending on the tides, our return journey may be by boat!
We'll make our way into the village and commence the short but very steep climb to the castle; shoes with good tread are a must today!
The castle, still owned by the St Aubyn Family, is small but beautiful, with sweeping views of the coastline from the battlements and a not-to-be-missed chapel with stunning stained glass windows.
We leave the castle and wind our way through the spectacular tropical gardens with their patchwork of cacti, succulents and interesting plant species.
Finish the visit off with a chance for some much-loved gift shopping.
Our day doesn’t finish here, though.
On our return to the mainland, we will take a short walk into town and visit the much-loved Sea Salt Cornwall, a Cornish fashion company that offers clothing, footwear, and accessories inspired by Cornwall's maritime history and the local landscape.
A quick stop at The World's End Bookshop finishes our visit.
Tonight's dinner is at Carn Brae Castle, a special treat to be sure!
Accommodation: St Michaels Resort & Spa, twin share
Meals: B, D
Embrace FIJI T&C
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for June 2025 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start or required travel insurance.
Prices are correct as of July 17 2024 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $900 per person is required to secure your booking.
You will be invoiced for the balance owing.
Invoices are payable via direct deposit (no fee) and PayPal or credit card (3% fee applies.)
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Please read carefully the terms and conditions of this contract.
In registering for one of our adventures and paying your deposit, you agree to be bound by these conditions which constitute the agreement between Women Embrace Adventure/Embrace Escapes Pty Ltd (WEA) (ABN 83620632215) and you. No purported variation of these conditions will be effective unless in writing and signed by a person so authorised by WEA. In these terms and conditions reference to “WEA representatives” means tour leaders and staff of WEA and its officers, employees, agents, licensees, guides and other third parties and representatives and the land management authorities in each country in which the tour is conducted, or any of them.
1. How to secure your place
To reserve your place:
1. Click on the "Book Now" button
2. Complete the online registration form
3. Pay your $900 non-refundable deposit by clicking on the
2. Travel insurance
Personal travel insurance is not included in the tour price.
Travel insurance is mandatory and can be invaluable if you need to change your plans or become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase, including your company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance will cover you for cancellation, change of travel plans, evacuation and repatriation. WEA reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip at any time, including after the commencement of your tour, with no right of refund if you are unable to provide proof of insurance when requested.
3. Evacuation or withdrawal from tour
In the unlikely event of an evacuation or withdrawal from any tour, WEA reserve the right to pass on costs incurred, including transport, logistical support and communications. Clients should submit these costs to their travel insurance company as part of their claim. Clients who have to withdraw from the tour for medical or any other reason, will be required to return to Australia on the first available international flight. They will also be required to meet any personal accommodation, transport and medical expenses incurred during their time away from their nominal home and claim these against their personal travel insurance policy. WEA does not accept liability for any of these expenses.
4. Personal images and video footage
You agree that WEA may use video footage and images of you taken during the tour without recourse to you and without compensation to you, for publicity and promotion purposes through whatever medium it chooses. If you do not agree to using these images, you must inform us at the time of booking or via email info@womenembraceadventure.com.au prior to departure.
5. Personal information
In order to be able to supply our adventure service to you WEA will need to collect certain personal information from you. The information may be disclosed to, or collected on our behalf by, our service providers to enable the services to be provided but will not be used by them for any other purpose without your express permission.
6. Health & fitness requirements
You must be in good health and physical condition and are strongly advised to follow our pre-departure fitness training recommendations where necessary. You may be required to submit a medical questionnaire, which will be provided to you after booking. If you have a pre-existing medical condition, you will be required to have a medical doctor sign this form and return it to us 60 days prior to departure.
Adventures take place in remote areas where there is little or no access to normal medical services or hospital facilities for serious problems. Where necessary, evacuation can be prolonged, difficult, and expensive. Medical and evacuation expenses will be your responsibility.
7. Medical disclosure
It is your responsibility and you must advise WEA of any pre-existing medical condition and/or disability that might reasonably be expected to increase the risk of you requiring medical attention while on our tours. WEA or our suppliers may require additional medical assessment by a medical practitioner. WEA reserves the right, at its reasonable discretion, to cancel your booking and refund the money paid by you, less any unrecoverable costs. WEA also reserves the right to cancel your participation in a trip at any time, including after the commencement of your trip, with no right of refund if your medical condition and/or disability could be reasonably expected to affect the normal conduct of the tour and the safety and enjoyment of other participants.
We do not allow travellers under the age of 18 years.
You declare and warrant that:
1. You are in good health and mental and physical fitness at the time of booking this tour;
2. You have disclosed to WEA every matter concerning your health and mental and physical fitness of which you are aware, or ought to reasonably be expected to know, that is relevant to WEA decision to permit you to go on the adventure tour;
3. Immediately upon any adverse change in your health or fitness that may be likely to affect WEA decision to permit you to go on the adventure tour, you will notify WEA in writing of any such adverse change.
4. You have taken the necessary precautions to immunise/vaccinate for the destination you are travelling to.
If you fail to comply with the duty of disclosure in this condition and if WEA would not have permitted you to undertake the tour, or continue participation of the tour, had you made full disclosure under this condition, WEA will not be held liable.
8. Tour leaders
WEA reserves the right to cancel any tour prior to departure. In this condition, ‘tour leader’ includes both the nominated tour leader and any other nominated person given at any time the task of leading or supervising any aspect of the tour.
WEA tour leaders take their responsibilities seriously. If, for any reason, a tour leader believes, in his or her absolute discretion, that you should not participate in the tour before your departure, even if you pass your medical, he/she may exclude you from the tour.
If, for any reason during a tour, the tour leader considers you should not participate further due to you committing an illegal act, or in the opinion of the tour leader, your behaviour is causing or is likely to cause danger, distress or annoyance to others, or your fitness or health is inadequate, he or she may direct you not to continue, and you must follow the nominated tour leader’s instructions. In this case, you will not be entitled to any refund. Travel insurance may compensate you depending on the circumstances.
9. Cancellation by WEA
WEA reserves the right to cancel a departure and will advise you of such cancellations no later than 30 days before the tour departure date, unless cancellation occurs within 30 days of departure, in which case you will be notified as soon as possible.
If due to ‘Force Majeure’ or government travel advice, WEA reserves the right to cancel or postpone a departure at any time. With any form of cancellation, WEA Ltd will do its best to offer you alternative arrangements if available. If the price of your alternative adventure is of lower value than the original booking, we will refund the difference, less any charges, to you.
If you do not accept the alternative arrangements, WEA will grant a refund at its sole discretion. If cancellation is due to ‘Force Majeure’, government travel advice, a pandemic, or a similar event that results in an inability to safely operate the tour, no refunds will be offered.
If you are offered a refund, it will be subject to condition 22 and will be less unrecoverable costs and your $900 non-refundable deposit. WEA will not be liable for any incidental expenses that you may have incurred as a result of your booking being cancelled, including but not limited to visas, vaccinations, travel insurance excess or non-refundable flights.
10. Force majeure
WEA will not be liable for any delay in, change to or cancellation of tours due to ‘Force Majeure’. ‘Force Majeure’ is defined as any circumstance beyond the reasonable control of WEA and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire and strikes. WEA and or its third party reserve the right either before or during the course of the tour to refuse to carry or accommodate any client which it reasonably considers, in the light of the best interests of all participants within the tour group and crew, to be unsuitable by reason of physical or mental condition or unruly behaviour.
11. Cancellation due to small tour numbers
WEA reserves the right to cancel any tour prior to departure in the event that there are too few people booked on a tour in which case you will be given a full refund of the tour price paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
12. Itineraries and publications
Itineraries and other details are published in good faith as statements of intention only and reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by WEA . The information contained in WEA brochures, itineraries, and internet site is, to the best of WEA's belief, correct at the date of publishing.
13. Route changes, postponement, cancellation or delay
WEA reserve the right to:
a. Cancel or modify any routes within the tour or objectives set out in the itinerary; or
b. Substitute different or equivalent routes within the tour in place of cancelled or modified routes, or
c. Postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the tour) any such aspect of the tour if, in the absolute discretion of WEA , it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of WEA , there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking or for any other reason considered necessary by WEA.
In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledge that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay. WEA also reserves, in its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warnings or advice. Travel insurance may compensate you depending on the circumstances.
14. Tour prices
Package prices are per person based on ground costs, fuel prices, exchange rates and assumptions made at the time of prublishing. WEA try their utmost not to increase tour prices, however, sometimes increases are outside our control.
WEA reserves the right to amend tour prices without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to, exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, increased permit costs or taxes or the need to engage alternative air or ground operators. Any increase in tour prices must be paid prior to the departure date.
15. Proof of citizenship or information required to travel
It is your responsibility to obtain proper identification or proof of citizenship as required by the authorities of the destination to which you are travelling. It is required that your passport is valid for six months beyond the date of your return home to your home country.
16. Exclusions from tour price
Without limitation, the following items are excluded from the tour price:
a. International flights;
b. Personal travel insurance;
c. Visa, passport and vaccination charges;
d. Extra meals, transport costs, accommodation costs, or other expenses not included in the itinerary; laundry, postage, personal clothing, medical expenses & items of a personal nature; emergency evacuation and/or emergency search charges;
e. Additional expenses caused by delay, accidents or disruption of planned itineraries;
f. Tips, on-board beverages and excess;
g. Payment transaction fees; and
h. Personal expenses
17. Assumptions of risk
You understand and will accept that your proposed tour may expose you to inherent dangers. Only people in good physical and mental condition should undertake this tour. Our tours are physically and mentally challenging and you will be required to consult with your doctor and ensure that your health is sound and you are able to undertake a rigorous training program as necessary to complete this tour. You must accept that you will be travelling through remote areas where external assistance may be delayed or unavailable if an unforeseen event occurs. This may be due to medical, weather or political situations and may affect you or other members of the group or our guiding crew. You must understand and accept that a medical emergency in this remote area may be life-threatening and by completing your booking form you accept these potential adverse and unfavourable conditions and potential life-threatening situations as your choice.
You acknowledge and agree that:
a. By the very nature of adventure travel and trekking/kayaking holidays, they are more challenging and demanding with a commensurately higher level of risk compared with conventional holidays, and involve potential exposure to injury and possibly death;
b. In the countries and regions in which adventure travel is undertaken, standards of accommodation, transport, health care, hygiene, safety and service provision generally are often not as high as those standards in your country of residence and may require flexibility and patience on your part;
c. The additional dangers and risks associated with adventure travel may include difficult and dangerous terrain; high altitude; extreme weather, including sudden and unexpected changes; political instability; remoteness from normal medical services and from communications; and evacuation difficulties in the event of illness or injury;
d. The enjoyment and excitement of adventure travel is derived in part from the inherent dangers and risks associated with adventure travel and that those inherent dangers and risks are a reason why you wish to undertake the adventure tour; and
e. You have submitted your booking for the tour after giving due consideration of relevant travel information including, without limitation, any relevant information or advice given by the governments of Australia, New Zealand and Canada, the British Foreign Office and US Department of State and that it is your responsibility to acquaint yourself with that information or advice. For the above reasons you therefore accept the inherent and increased dangers and risks associated with the proposed adventure tour and the accompanying risk of injury, death or property damage or loss.
f. You will sign and return a waiver form before you depart for your adventure.
18. No liability
You acknowledge and agree that:
a. Where WEA acts as a booking agent for third-party tour operators it accepts no liability for the acts or omissions of those third-party tour operators and does not authorise any suppliers including hotel management to promise refunds on our behalf;
b. Operational control of the tour may be in the hands of a third party and that your right of action in regard to any shortcomings of that third party’s performance is against the third party and not against WEA
c. WEA will not be liable for any breach of any law by any person with whom you travel on the tour; and
d. You may not rely on any representations concerning the tour made by WEA , which are not contained in these conditions.
19. Release and discharge of liability
To the extent permitted by law, by accepting the additional inherent dangers and risks associated with the tour, you release, waive and discharge all WEA representatives from all claims, actions or losses for personal injury or death, property damage, loss of services, loss of profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise:
a. Out of or occur during your travel in connection with the tour or any activities conducted in conjunction with the tour unless caused by the reckless conduct of WEA representatives, or
b. In connection with any optional activities which you may undertake during the course of your tour but which do not comprise part of your tour itinerary and you accept that any assistance given to you by WEA or representatives in arranging such optional activities will not render the WEA representatives liable to you in any way.
20. Australian Consumer Law
Under the Australian Consumer Law, statutory guarantees apply to the supply of recreational services of the kind offered by these terms and conditions. “Recreational services” is defined as including activities that involve a significant degree of physical exertion or risk undertaken for the purposes of recreation, enjoyment or leisure. These guarantees mean that WEA, as the supplier, is required to ensure that the recreational services it supplies to you are rendered with due care and skill and are fit for their intended purpose.
Under the Australian Consumer Law, WEA , as supplier, is entitled to ask you to agree that these statutory guarantees will not apply to you. If you sign this form you will be agreeing that your rights under this agreement, if you are killed or injured because the services provided were not rendered in accordance with these statutory guarantees, are excluded, restricted or modified in the way set out in this condition.
To the extent permitted by law, you hereby exclude, release and forever discharge all WEA representatives from all liability for any and all claims, loss, damage, cost or expense arising from your death or your suffering physical or mental injury or any other condition, occurrence, activity, form of behaviour, course of conduct or state of affairs as specified in section 139A of the Competition and Consumer Act 2010 (except in the case of liability arising from the reckless conduct on the part of the WEA or Adventure Out Loud Pty Ltd representatives) and connected with your participation in the recreational services which comprise the tour.
21. Cancellation, amendments, quotations and transfers deposit & final payment
Payment schedule
Your payment schedule will be outlined in the quote section of your invoice. Please note that a non-refundable deposit is required to secure your place on the tour, and no bookings will be confirmed until the deposit is received by WEA. This may result in you missing the opportunity to be involved, so we suggest you book and pay early. Once your deposit is received, your tour place & price is secure.
Payment plans
Monthly payment plans may be available, and you should request this option when you book. Management reserves the right to charge an administration fee for payment plans of up to 5% of your total tour fee plus any credit card or paypal fees as appropriate.
Payment methods
Payment can be made by direct debit (no fee). Payment by Paypal, credit card (Visa & Mastercard only), 2.6% surcharge. This surcharge is based on the average expected cost of the credit card transaction to WEA.
Cancellation
Notice of cancellation must be received in writing and sent to info@womenembraceadventure.com.au.
Cancellation fees may increase to cover these unrecoverable costs (examples of unrecoverable costs include, but are not limited to, permits that are non-refundable and cannot be transferred). Cancellation fees are in addition to the non-refundable deposit.
Depending on your reason for cancellation, you may be entitled to make a travel insurance claim. We will gladly assist you with this claim by providing a letter summarising the tour costs you have incurred/forfeited as a result of your cancellation.
22. Severance of conditions
If any part of a condition is illegal, unenforceable or invalid, it is to be treated as removed from the conditions, however, the remainder of the conditions are not altered.
23. Travel outside of tour dates
WEA accept no responsibility for travel by participants outside of the official tour dates set out in your itinerary and this agreement, including, but not limited to, international flights and transfers. All costs incurred during this travel will be the responsibility of each participant.
24. Acknowledgement
In booking and ticking you agree to these terms and conditions, you acknowledge that you have read, understood and accepted the conditions of contract accompanying the booking and the obligations set out in the conditions, particularly those relating to the release and discharge of liability (condition 19).
As of January 8, 2025, Australians visiting the UK for tourism, work, leisure, or short-term study need an Electronic Travel Authorisation (ETA) for entry, even if they don't need a visa.
Here's a more detailed breakdown:
Electronic Travel Authorisation (ETA): If you are an Australian citizen travelling to the UK for short stays (less than 6 months) or transiting through the UK, you will need an ETA.
Who needs an ETA? Anyone from Australia wanting to go on a holiday, visit friends and family, or transit through the UK needs to apply for an ETA.
How to apply: You can apply for an ETA through the UK ETA app or online through GOV.UK.
Cost: It costs £10 to apply for an ETA.
When to apply: You should apply for an ETA before you travel (within 3 months of departure).
Other requirements: In addition to an ETA, you will need a valid passport that is valid for the whole of your stay.
18 days, 17 nights, fully escorted Embrace Everest Base Camp adventure, including all as covered in the 'what's included' section.
Full Cost: $5995 (twin share - limited single supplements may be available)
A non refundable deposit of $1,200 is due upon booking to secure your spot. The balance owing is payable via direct deposit or PayPal/credit card (2.6% fee applies) and is due 90 days before departure.
T&C and Cancellation Policy apply.
Now the nitty-gritty and bits and bobs...
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, and the Waiver of Liability.
Your booking is final once payment is processed and a confirmation email is sent to you.
This is a women's only adventure. Valid for travel for 2026 departure. Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Canberra or required travel insurance.
Prices are correct as of 27 July 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price from $3785/person. You will be invoiced for the balance, which is due 90 days prior to departure and payable via direct deposit, PayPal or credit card (2.6%fee applies).
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
If the adventure is cancelled by Women Embrace Adventure, you will be offered a full refund or credit for future adventures.
Now the nitty-gritty and bits and bobs...
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, and the Waiver of Liability.
Your booking is final once payment is processed and a confirmation email is sent to you.
This is a women's only adventure. Valid for travel for 2026 departure. Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Canberra or required travel insurance.
Prices are correct as of 27 July 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price from $3785/person. You will be invoiced for the balance, which is due 90 days prior to departure and payable via direct deposit, PayPal or credit card (2.6%fee applies).
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
If the adventure is cancelled by Women Embrace Adventure, you will be offered a full refund or credit for future adventures.
Now the nitty-gritty and bits and bobs...
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, the Waiver of Liability.
Your booking is final once payment is processed and a confirmation email is sent to you.
This is a women's only adventure. Valid for travel for 2026 departure. Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Adelaide or required travel insurance.
Prices are correct as of 10 November 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price from $4548/person. You will be invoiced for the balance, which is due 90 days prior to departure and payable via direct deposit or credit card (fee applies).
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to, but not limited to, government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or if external events affect its viability or safety, Women Embrace Adventure reserves the right to cancel or reschedule, and to exclude/remove any participants from this trip. Your booking is non-transferable.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost, plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
If the adventure is cancelled by Women Embrace Adventure, you will be offered a full refund or credit for future adventures.
Svalbard is a visa-free zone for most nationalities, including Australian passport holders. However, you will need to transit through mainland Norway, which is part of the Schengen Area.
That means you may need a Schengen visa depending on your nationality. It’s your responsibility to check your individual visa requirements well in advance of travel.
We’ll provide guidance closer to the time, but we recommend checking with your local Norwegian embassy or consulate for the most up-to-date information based on your passport.
NAMCHE TO TENGBOCHE
Elevation: 3,445 – 3,860 m
Distance: 10.5 km
Today is a special day immersed in the Himalayas. After a short steep walk uphill, we'll enjoy a stunning hike with spectacular views beyond a valley of Himalayan giants such as Everest (8,848), Lhotse (8,513m), Ama Dablam (6,812m), Thamserku (6,608m).
Before lunch, we'll make our way downhill towards the river before embarking on a long but gentle switchback hike up to Tengboche. When we arrive, we'll be rewarded with breathtaking 360-degree views; this settlement has often been described as one of the most beautiful places in the world. Tengboche monastery is one of the oldest and largest monasteries in the Khumbu region; you'll feel a great sense of peace here and understand the significance of Buddhism in this region of Nepal. A very special day.
Elevation information: As we leave Namche, you will gain 250m of elevation. Before lunch, you will hike downhill and lose approximately 300m before gaining 600m on the switchback hike up to Tengboche.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Pizza and a lemonade with a view in Namche Bazaar
Accommodation on board is in small but comfortable twin-share cabins, each with a window, private bathroom, and everything you need to relax after a big day of Arctic adventure.
You’re welcome to book with a friend, or if you’re coming solo, we’ll match you with another WEA woman to room with.
We may also have a limited number of single rooms available for an additional cost—please get in touch if that’s something you’re interested in.
The non-refundable $1,200 deposit must be paid upon booking online at www.womenembraceadventure.com.au to hold your spot.
Places are limited to 14, so we recommend you do this as soon as possible. We'll send you a booking confirmation email and an invoice for the final balance owed, due 90 days before our departure. Terms & Conditions and Cancellation Policy apply.
*Terms and Conditions apply
By making a booking, you agree to and accept our terms and conditions, including these Terms and Conditions, and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for on 30th August 2026 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Canberra or required travel insurance.
Prices are correct as of 10th September 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price $3,949
You will be invoiced for the balance due on or before 1st June 2026 and payable via direct deposit PayPal or credit card.
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. If cancelled by Women Embrace Adventure, you will be offered a full refund or credit for a future booking. Your booking is non-transferable.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintained until the end of the adventure.
T&C's for full details https://www.womenembraceadventure.com.au/t-c
Walking through the Cornwall Mining World Heritage Site with a chance to explore the iconic archaeology and hear tales of miners, bal maidens and their extraordinary lives whilst marvelling at the ingenuity involved in getting tin and copper out of the ground from miles out to sea, all the time entertained with stunning Atlantic views.
You'll have the late afternoon and evening to enjoy our resort or explore Falmouth.
What's a bal maiden? A bal maiden, from the Cornish language bal, a mine, and the English "maiden", a young or unmarried woman, was a female manual labourer working in the mining industries of Cornwall.
Hike Distance: 12 km
Hike Grade: easy/moderate
Accommodation: St Michaels Resort & Spa
Meals: B, L
Due to the nature of this trip there is an extensive list of Terms and Conditions. Please be sure you have read and agree to the below before booking.
Embrace Everest Base Camp T&C
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for April 2026 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares, anything outlined in the wha’ts not included FAQ or required travel insurance.
Prices are correct as of April 2, 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $1,200 per person is required to secure your booking.
You will be invoiced for the balance owing which is payable in two instalments.
Invoices are payable via direct deposit (no fee) and PayPal or credit card (3% fee applies.)
Travel insurance is mandatory and can be invaluable if you need to change your plans, or become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase including company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance will cover you for cancellation, change of travel plans, evacuation and repatriation.
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Please read carefully the terms and conditions of this contract.
In registering for one of our adventures and paying your deposit, you agree to be bound by these conditions which constitute the agreement between Women Embrace Adventure/Embrace Escapes Pty Ltd (WEA) (ABN 83620632215) and you. No purported variation of these conditions will be effective unless in writing and signed by a person so authorised by WEA. In these terms and conditions, reference to “WEA representatives” means tour leaders and staff of WEA and its officers, employees, agents, licensees, guides and other third parties and representatives and the land management authorities in each country in which the tour is conducted, or any of them. WEA has partnered with Take On Nepal (the company, ACN: 165 668 459) for this adventure.
1. How to secure your place
To reserve your place:
1. Click on the "Book Me In" button
2. Complete the online registration form
3. Pay your $1200 non-refundable deposit by completing the registration and payment details
2. Travel insurance
Personal travel insurance is not included in the tour price. Adequate and valid travel insurance is compulsory for all WEA Pty Ltd travellers. Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation (including helicopter rescue for high altitude trekking)
· and personal liability.
We also suggest it covers cancellation, curtailment and loss of luggage and personal effects. You should also ensure your policy covers all of the adventure activities included in your itinerary, including trekking and camping without technical gear up to 6,000m (for Everest Base Camp)
You must provide proof of insurance to WEA prior to departure. WEA will pass on your travel insurance details to Take on Nepal. WEA reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
3. Evacuation or withdrawal from the tour
In the unlikely event of an evacuation or withdrawal from any tour, WEA and Take on Nepal reserves the right to pass on costs incurred, including transport, logistical support and communications. Clients should submit these costs to their travel insurance company as part of their claim. Clients who have to withdraw from the tour for medical or any other reason, will be required to return to Australia on the first available international flight. They will also be required to meet any personal accommodation, transport and medical expenses incurred during their time away from their nominal home and claim these against their personal travel insurance policy. WEA and Take on Nepal do not accept liability for any of these expenses.
4. Personal images and video footage
You agree that WEA and Take on Nepal may use video footage and images of you taken during the tour without recourse to you and without compensation to you for publicity and promotion purposes through whatever medium it chooses. If you do not agree to the use of these images, you must inform us at the time of booking or via email hello@weadventure.com.au prior to departure.
5. Personal information
In order to be able to supply our adventure service to you, WEA will need to collect personal information from you. The information may be disclosed to, or collected on our behalf by, our service providers to enable the services to be provided but will not be used by them for any other purpose without your express permission.
6. Health & fitness requirements
You must be in good health and physical condition to participate in this adventure. We strongly advise that you follow our pre-departure fitness training recommendations. You will be required to submit a medical questionnaire, which will be provided to you 120 days before our trek.
Tours take place in remote areas where there is little or no access to normal medical services or hospital facilities for serious problems. Where necessary, evacuation can be prolonged, difficult, and expensive. Medical and evacuation expenses will be your responsibility. Participants who have been hospitalised within the past 12 months or are over the age of 70 will be required to have extensive medical sign-off with an approved doctor. WEA and Take on Nepal reserves the right in its absolute discretion to refuse a participant.
7. Medical disclosure
It is your responsibility, and you must advise WEA of any pre-existing medical condition and/or disability that might reasonably be expected to increase the risk of you requiring medical attention while on our tours. WEA or our suppliers may require additional medical assessment by a medical practitioner. WEA reserves the right, at its reasonable discretion, to cancel your booking prior to departure and refund the money you paid, less any unrecoverable costs. WEA also reserves the right to cancel your participation in a trip at any time, including after the commencement of your trip, with no right of refund if your medical condition and/or disability could be reasonably expected to affect the normal conduct of the tour and the safety and enjoyment of other participants.
We do not allow travellers under the age of 18 years.
You declare and warrant that:
1. You are in good health and mental and physical fitness at the time of booking this tour;
2. You have disclosed to WEA every matter concerning your health and mental and physical fitness of which you are aware, or ought to reasonably be expected to know, that is relevant to WEA decision to permit you to go on the adventure tour;
3. Immediately upon any adverse change in your health or fitness that may be likely to affect WEA decision to permit you to go on the adventure tour, you will notify WEA in writing of any such adverse change;
4. WEA are permitted to disclose medical information to our consultant doctor.
5. WEA and Take on Nepal consultant doctor may exclude you from a tour if he/she deems it necessary. You acknowledge that the obligation to disclose under this condition continues from the time of booking the tour through to departure and extends for the duration of the tour;
6. You have taken the necessary precautions to immunise/vaccinate for the destination you are travelling to. If you fail to comply with the duty of disclosure in this condition and if WEA would not have permitted you to undertake the tour or continue participation in the tour had you made full disclosure under this condition, WEA and Take on Nepal will not be held liable.
8. Tour leaders
WEA and Take on Nepal reserves the right to cancel any tour prior to departure. In this condition, ‘tour leader’ includes both the nominated tour leader and any other nominated person given at any time the task of leading or supervising any aspect of the tour.
WEA and Take on Nepal tour leaders take their responsibilities seriously and if for any reason a tour leader believes, in his or her absolute discretion, that you should not participate in the tour, before your departure, even if you pass your medical, he/she may exclude you from the tour.
If for any reason during a tour the tour leader considers you should not participate further due to you committing an illegal act, or in the opinion of the tour leader, your behaviour is causing or is likely to cause danger, distress or annoyance to others, or your fitness or health is inadequate, he or she may direct you not to continue and you must follow the nominated tour leader’s instructions. In this case, you will not be entitled to any refund. Travel insurance may compensate you depending on the circumstances.
WEA and Take on Nepal reserves the right to change the tour leader of any tour at any time. If that happens, WEA and Take on Nepal will try to ensure that the alternative tour leader has expertise commensurate with that of the original tour leader. Any such change by WEA and Take on Nepal will not give rise to any right on your part to cancel the tour or claim any expenses, loss or damage that may be suffered.
9. Cancellation by WEA or Take on Nepal
WEA and Take on Nepal reserves the right to cancel a departure and will advise you of such cancellations no later than 30 days before the tour departure date unless cancellation occurs within 30 days of departure, in which case you will be notified as soon as possible.
If due to ‘Force Majeure’ or government travel advice, WEA and Take on Nepal reserves the right to cancel or postpone a departure at any time. With any form of cancellation, WEA and Take on Nepal will do their best to offer you alternative arrangements if available. If the price of your alternative adventure is of lower value than the original booking, we will refund the difference, less any charges, to you.
If you do not accept the alternative arrangements, a refund will be granted at the sole discretion of WEA and Take on Nepal. If cancellation is due to ‘Force Majeure’, government travel advice, a pandemic or a similar event that results in an inability to safely operate the tour, no refunds will be offered.
If you are offered a refund, it will be subject to condition 22, will be less unrecoverable costs, and will be your $1,200 non-refundable deposit. WEA and Take on Nepal will not be liable for any incidental expenses that you may have incurred as a result of your booking being cancelled, including but not limited to visas, vaccinations, travel insurance excess or non-refundable flights.
10. Force majeure
WEA and Take on Nepal will not be liable for any delay in, change to or cancellation of tours due to ‘Force Majeure’. ‘Force Majeure’ is defined as any circumstance beyond the reasonable control of WEA and Take on Nepal and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire and strikes. WEA and Take on Nepal reserves the right either before or during the course of the tour to refuse to carry or accommodate any client that it reasonably considers, in the light of the best interests of all participants within the tour group and crew, to be unsuitable by reason of physical or mental condition or unruly behaviour.
11. Cancellation due to small tour numbers
WEA and Take on Nepal reserves the right to cancel any tour prior to departure in the event that there are too few people booked on a tour in which case you will be given a full refund of the tour price paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
We require a minimum of 6 adventurers to confirm this tour. If numbers fall to 6 or below, we reserve the right to cancel, or change dates of the tour or refer you to another existing tour. Tour numbers are regularly reviewed, and we will notify you of any cancellations no later than 30 days prior to your selected departure date. If numbers for your selected tour decrease below 6 people, you may be required to pay a small group fee should you wish to proceed with the tour. This does not happen often, so if you have any questions regarding this please don’t hesitate to contact us.
12. Itineraries and publications
Itineraries and other details are published in good faith as statements of intention only. Reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by WEA and Take on Nepal. The information contained in WEA and Take on Nepal brochures, itineraries, and internet site is, to the best of WEA and Take on Nepal's belief, correct at the date of publication.
13. Route changes, postponement, cancellation or delay
WEA and Take on Nepal reserves the right to:
a. Cancel or modify any routes within the tour or objectives set out in the itinerary; or
b. Substitute different or equivalent routes within the tour in place of cancelled or modified routes, or
c. Postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the tour) any such aspect of the tour if, in the absolute discretion of WEA and Take on Nepal, it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of WEA and Take on Nepal, there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking or for any other reason considered necessary by WEA and Take on Nepal.
In the event of any change, modification, cancellation, postponement or delay under this condition, you acknowledge that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay. WEA and Take on Nepal also reserves, in its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warnings or advice. Travel insurance may compensate you depending on the circumstances.
14. Tour prices
Package prices are per person based on ground costs, fuel prices, exchange rates and assumptions made at the time of publication. WEA and Take on Nepal try their utmost not to increase tour prices; however, sometimes, increases are outside our control.
WEA and Take on Nepal reserves the right to amend tour prices without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to, exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, increased permit costs or taxes or the need to engage alternative air or ground operators. Any increase in tour prices must be paid prior to the departure date.
15. Proof of citizenship or information required to travel
It is your responsibility to obtain proper identification or proof of citizenship as required by the authorities of the destination to which you are travelling. You will not be entitled to a refund if you are denied boarding or entry on any basis, including, without limitation, improper documentation or failure to provide information. It is recommended that your passport is valid for six months beyond the date of your return home to your home country.
16. Exclusions from tour price
Without limitation, the following items are excluded from the tour price:
a. International flights;
b. Personal travel insurance;
c. Visa, passport and vaccination charges;
d. Extra meals, transport costs, accommodation costs, or other expenses not included in the itinerary; laundry, postage, personal clothing, medical expenses & items of a personal nature; emergency evacuation and/or emergency search charges;
e. Additional expenses caused by delay, accidents or disruption of planned itineraries;
f. Tips, on-board beverages and excess;
g. Payment transaction fees; and
h. Personal expenses
17. Airlines and other transport providers
Any material published by WEA and Take on Nepal, the Registration Form and these conditions of contract are not issued on behalf of, and do not commit any airline whose services are used or proposed to be used in the course of the tour. In the event that an airline’s proposed travel or fare schedule is amended or cancelled, such amendment or cancellation will not be considered a cancellation of the tour by WEA and Take on Nepal. Any flights or other transport forming part of the tour arrangements are subject to the conditions of the carrying airline or other transport entity, which in most cases limits the airlines’ or other transport entitys.
18. Assumptions of risk
You understand and will accept that your proposed tour may expose you to inherent dangers. Only people in good physical and mental condition should undertake this tour. Our tours are physically and mentally challenging and you will be required to consult with your doctor and ensure that your health is sound and you are able to undertake a rigorous training program as necessary to complete this tour. You must accept that you will be travelling through remote areas where external assistance may be delayed or unavailable if an unforeseen event occurs. This may be due to medical, weather or political situations and may affect you or other members of the group or our guiding crew. You must understand and accept that a medical emergency in this remote area may be life-threatening, and by completing your booking form, you accept these potential adverse and unfavourable conditions and potentially life-threatening situations as your choice.
You acknowledge and agree that:
a. By the very nature of adventure travel and trekking holidays, they are more challenging and demanding with a commensurately higher level of risk compared with conventional holidays, and involve potential exposure to injury and possibly death;
b. In the countries and regions in which adventure travel is undertaken, standards of accommodation, transport, health care, hygiene, safety and service provision generally are often not as high as those standards in your country of residence and may require flexibility and patience on your part;
c. The additional dangers and risks associated with adventure travel may include difficult and dangerous terrain; high altitude; extreme weather, including sudden and unexpected changes; political instability; remoteness from normal medical services and from communications; and evacuation difficulties in the event of illness or injury;
d. The enjoyment and excitement of adventure travel is derived in part from the inherent dangers and risks associated with adventure travel and that those inherent dangers and risks are a reason why you wish to undertake the adventure tour; and
e. You have submitted your booking for the tour after giving due consideration of relevant travel information, including, without limitation, any relevant information or advice given by the governments of Australia, New Zealand and Canada, the British Foreign Office and US Department of State and that it is your responsibility to acquaint yourself with that information or advice. For the above reasons you therefore accept the inherent and increased dangers and risks associated with the proposed adventure tour and the accompanying risk of injury, death or property damage or loss.
f. You will sign and return a waiver form before you depart for your adventure.
18. No liability
You acknowledge and agree that:
a. Where WEA acts as a booking agent for third-party tour operators, it accepts no liability for the acts or omissions of those third-party tour operators and does not authorise any suppliers, including hotel management, to promise refunds on our behalf;
b. Operational control of the tour may be in the hands of a third party and that your right of action in regard to any shortcomings of that third party’s performance is against the third party and not against WEA or Take on Nepal;
c. WEA and Take on Nepal will not be liable for any breach of any law by any person with whom you travel on the tour; and
d. You may not rely on any representations concerning the tour made by WEA and Take on Nepal, which are not contained in these conditions.
19. Release and discharge of liability
To the extent permitted by law, by accepting the additional inherent dangers and risks associated with the tour, you release, waive and discharge all WEA and Take on Nepal representatives from all claims, actions or losses for personal injury or death, property damage, loss of services, loss of profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise:
a. Out of or occur during your travel in connection with the tour or any activities conducted in conjunction with the tour unless caused by the reckless conduct of WEA or Take on Nepal representatives, or
b. In connection with any optional activities which you may undertake during the course of your tour but which do not comprise part of your tour itinerary and you accept that any assistance given to you by WEA or Take on Nepal representatives in arranging such optional activities will not render the WEA or Take on Nepal representatives liable to you in any way.
20. Australian Consumer Law
Under the Australian Consumer Law, statutory guarantees apply to the supply of recreational services of the kind offered by these terms and conditions. “Recreational services” is defined as including activities that involve a significant degree of physical exertion or risk undertaken for the purposes of recreation, enjoyment or leisure. These guarantees mean that WEA and Take on Nepal, as the supplier, is required to ensure that the recreational services it supplies to you are rendered with due care and skill and are fit for their intended purpose.
Under the Australian Consumer Law, WEA and Take on Nepal, as supplier, is entitled to ask you to agree that these statutory guarantees will not apply to you. If you sign this form you will be agreeing that your rights under this agreement, if you are killed or injured because the services provided were not rendered in accordance with these statutory guarantees, are excluded, restricted or modified in the way set out in this condition.
To the extent permitted by law, you hereby exclude, release and forever discharge all WEA and Take on Nepal representatives from all liability for any and all claims, loss, damage, cost or expense arising from your death or your suffering physical or mental injury or any other condition, occurrence, activity, form of behaviour, course of conduct or state of affairs as specified in section 139A of the Competition and Consumer Act 2010 (except in the case of liability arising from the reckless conduct on the part of the WEA or Take on Nepal representatives) and connected with your participation in the recreational services which comprise the tour.
21. Cancellation, amendments, quotations and transfers deposit & final payment
Payment schedule
Your payment schedule will be outlined in the quote section of your invoice.
Please note that a nonrefundable $1,200 deposit is required to secure your place on the tour, and no bookings will be confirmed until WEA receives the deposit. This may result in you missing the opportunity to be involved, so we suggest you book and pay early. Once your deposit is received, your tour place and price are secure.
Payment plans
Monthly payment plans may be available, and you should request this option when you book. Management reserves the right to charge an administration fee for payment plans of up to 5% of your total tour fee plus any credit card or paypal fees as appropriate.
Payment methods
Payment can be made by direct debit (no fee). Payment by Paypal, credit card (Visa & Mastercard only), 3% surcharge. This surcharge is based on the average expected cost of the credit card transaction to WEA.
Cancellation
Notice of cancellation must be received in writing and sent to hello@weadventure. If it becomes necessary for you to cancel your trip, the following cancellation fees will apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
Please note the above is a guide only and may vary depending on what has already been booked for your participation in the tour itinerary. Cancellation fees may increase to cover these unrecoverable costs (examples of unrecoverable costs include, but are not limited to, park permits that are non-refundable and cannot be transferred). Cancellation fees are in addition to the non-refundable deposit.
Depending on your reason for cancellation, you may be entitled to make a travel insurance claim. We will gladly assist you with this claim by providing a letter summarising the tour costs you have incurred/forfeited as a result of your cancellation.
22. Severance of conditions
If any part of a condition is illegal, unenforceable or invalid, it is to be treated as removed from the conditions, however, the remainder of the conditions are not altered.
23. Travel outside of tour dates
WEA and Take on Nepal accept no responsibility for travel by participants outside of the official tour dates set out in your itinerary and this agreement, including, but not limited to, international flights and transfers. All costs incurred during this travel will be the responsibility of each participant.
24. Acknowledgement
In booking and ticking that you agree to these terms and conditions, you acknowledge that you have read, understood and accepted the conditions of the contract accompanying the booking and the obligations set out in the conditions, particularly those relating to the release and discharge of liability (condition 19).
TENGBOCHE TO DINGBOCHE
Elevation: 3,840 – 4,440 m
Distance: 8-9 km
Today you will notice the landscape change dramatically around as we continue to gain altitude, rising above the tree line and closer to the Himalayas.
Constant reminders of the importance of Buddhism to this region will be found as we walk past intricate Buddhist Mani stones and climb upwards to Dingboche. We'll feel so close to the Himalayas here, with Ama Dablam (6,812m) looking down upon us as we trek. This is around the time in our journey when you might begin to feel the effects of the altitude, but that’s normal, and our guides will be looking out for you, making sure that you are staying hydrated.
Elevation Information: The day starts with a downhill hike of approx 100m before you then gain 520m as you hike to Dingboche.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Tengboche
At Women Embrace Adventure, we’re all about working with people who share our values—adventure, safety, fun, and a deep respect for the natural world. That’s why we’ve partnered with Southern Sea Ventures (SSV) for this incredible Arctic expedition.
We’ve been running our Fiji kayaking trips with SSV for the past three years, and they’ve been nothing short of exceptional—both behind the scenes and out on the water. Their team is experienced, passionate, and genuinely committed to creating unforgettable adventures in remote, extraordinary places.
SSV has been pioneering sea kayaking expeditions since the early 1980s, offering premium, small-group journeys in some of the world’s most iconic and off-the-beaten-track locations—think Greenland, Antarctica, Indonesia, Norway, and now the Arctic.
They don’t just run trips—they create experiences. With world-class guides, a strong safety record, and an adventurous spirit that matches ours, SSV is the perfect partner for this once-in-a-lifetime Arctic journey.
We keep our groups small and special—up to 16 amazing women, plus your experienced Women Embrace Adventure host, professional local trekking guides, and supportive porters.
At WEA, we believe Small Groups = Big Adventure. Keeping numbers low means we can create a more personal, connected experience where everyone feels supported, your needs are met, and you get the most out of every moment—whether you’re tackling the trail, sharing stories over dinner, or soaking in the magic of the Himalayas.
The Itinerary will change due to weather, wildlife, whim or National Parks directive, this is an example of what we will do during our week in Exmouth. Change is all part of the Adventure, and we are sure to have a fabulous time!
Day 1 - Sunday
We arrive in Exmouth, Western Australia (Learmonth Airport). Our guides meet us for transfer to the depot to gear up for the next five days of kayaking, snorkelling, hiking and camping. After a bottle shop stop, we head to Cape Range National Park, our home base for the next five nights. You'll have time to settle in after the base camp orientation. Enjoy our first sunset on the reef with a cold beverage, getting to know your fellow adventure lovers. After a delicious dinner, your guides and host will detail the plan for our adventurous week exploring Ningaloo Reef by sea kayak and snorkel!
Accommodation: Camping Cape Range National Park
Meals included: D
Day 2 - Monday
After a continental breakfast, we drive our kayaks and gear south to Yardie Creek, our launch site for today. Your guides ensure we're familiar with our equipment and kayaks. They'll deliver a safety briefing before heading north with the prevailing breeze. Morning tea and lunch stops on the beach along the way allow us to stretch our legs and go for a guided snorkel or two. Expect to see hundreds of colourful reef fish! We head back to base camp for a quick solar shower, and a relax before another lovely dinner under the stars.
Distance: 8-10 km
Accommodation: Camping Cape Range National Park
Meals included: B, L, D
Day 3 - Tuesday
We head back to the kayaks at Osprey Bay, on our way to South Mandu. We’ll paddle across the stunning turquoise lagoon and crystal clear waters of Sandy Bay, spotting turtles and rays on the way. We stop at a beautiful sandy point to swim off the beach and snorkel amongst the coral and colourful fish life at Pilgramunna bombies. Finally, we leave the kayaks on the beach and return by vehicle to our base camp.
Paddling Distance: 8-10 km
Accommodation: Camping Cape Range National Park
Meals included: B, L, D
Day 4- Wednesday
Today, we continue north on the beautiful lagoon on our way to Tulki, stopping along the way for a spectacular shore-based snorkel. The South Mandu drift, Oyster Stacks drift, and Turquoise Bay are world-famous sites we'll see on the reef. This afternoon, we travel back to Yardie Gorge to enjoy a sunset walk along the edge of this beautiful water-filled gorge, the only permanent freshwater source in Cape Range National Park. Keep an eye out for Black Flanked Rock Wallabies as they leave the safety of the gorge to feed at dusk and the massive Osprey nest tucked into the gorge wall.
Paddling Distance: 8-10 km
Accommodation: Camping Cape Range National Park
Meals included: B, L, D
Day 5 - Thursday
After a hot-cooked breakfast this morning, we take a guided walk in one of the many ancient gorges in the range. Marvel at the forces of nature that have created the gorge over millennia, and look for fossilised corals amongst the rock beneath your feet. Enjoy sweeping views over the fringing reef system of Ningaloo from the top of the gorge. On the way to our kayaks, we'll stop at the Milyering Visitor Centre, home to interpretive displays where you can learn more about the area's flora, fauna, geology and history. Enjoy a picnic lunch at the Milyering Visitor Centre before swapping our bushwalking clothes for paddling attire. We'll enjoy a snorkel in the Lakeside Sanctuary Zone – a site that never disappoints! The kayaks spend the night at Lakeside tonight, and we return by vehicle to our base camp home-away-from-home.
Paddling Distance: 5-8 km
Accommodation: Camping Cape Range National Park
Meals included: B, L, D
Day 6 - Friday
Today is the last day of our Ultimate Safari tour with Exmouth Adventure Co. After packing our belongings and saying goodbye to our camp, we load the bus and travel back to continue our sea kayaking journey. Today, our destination is a special place called Mangrove Bay which supports a remnant patch of mangroves that hug the coastline and act as a nursery area for the entire reef ecosystem. Look for juvenile green turtles, rays and baby reef sharks in this wildlife hotspot.
We'll finish at Mangrove Bay, where we will load our kayaks on the trailer to head back to Exmouth town and our resort accommodation. We'll have time for a lovely hot shower, a cool drink at the bar and a lounge by the resort pool before our casual PJ Party Pizza dinner. An early night in preparation for our big day tomorrow!
Paddling Distance: 6-8 km
Accommodation: Resort Exmouth
Meals included: B, L, D
Day 7 - Saturday
Today is the icing on the cake...swimming with one of the ocean's most amazing creatures, the Whale Shark! After a cruise through the lagoon, we stop for a quick morning snorkel while our spotter plane locates the largest fish in the sea. Our highly trained '3 Island Whale Shark' Guides determine if and when it's safe for our in-water interaction. Whale Sharks are known to be quite curious creatures, so the interaction is up to them; if we're lucky, they may approach for a closer look or swim on by. Our tour is conducted with the utmost respect for these amazing sea creatures. Swimming with a Whale Shark in their natural environment is an extraordinary life-changing experience, one not to be taken for granted; even though we are in prime whale shark season, there's no guarantee they will appear. Each day presents a unique experience; we might even see turtles, manta rays, humpbacks, and dugongs! We'll finish off a terrific day with our Celebration Dinner at Whalers Restaurant, a real treat for the senses.
Accommodation: Resort Exmouth
Meals included: B, L, D
Day 8 - Sunday
Fancy a bit of a sleep-in? We've earned it! Relax this morning, lounge by the pool, grab a coffee and breakfast at the resort (at your own expense), or wander into town to grab any last-minute souvenirs. We'll head to the airport in the early afternoon, leaving with new found adventure friends and memories of a week we will all treasure forever.
Meals included: 0
After breakfast, we'll join Steve Crummay and head to St Agnes to get a hedgehog at Chapel Porth!
Well, first, we'll need to complete the 12 km hike, exploring the coast and St Agnes Beacon. This stunning lookout at 192m elevation offers a fantastic 50 km of view out to sea to the horizon on a clear day.
We'll take in panoramic views of the coast and mining landscape of one of the richest mining areas of the 19th century and, of course, a possible “Hedgehog” ice cream at Chapel Porth!
Today, the paths are well formed with some steep ups and downs, but the spectacular vistas (and the ice cream) make it all worthwhile!
Join us for a pub dinner in Falmouth tonight.
Hike Distance: 12 km
Hike Grade: moderate
Accommodation: St Michael Resort & Spa, twin share
Meals: B,L,D
MORE TIME TO ACCLIMATISE IN DINGBOCHE
Elevation: 4,440 – 4,730 m – 4,440m Distance: 5 – 6 km (4 to 5 hours hike up and back)
Today we’ll help your body further acclimatise to the altitude by hiking high and sleeping low – an important part of being a safe and smart trekker! We’ll walk up the mountain ridge that towers over Dingboche with the option of continuing your upward ascent to climb a small peak (4,730m), taking breaks along the way at stupas with a view, before descending back into Dingboche for a relaxing afternoon. On your acclimatisation hike you will enjoy uninterrupted views of some of the worlds most famous mountains. Another day to remember!
Elevation Information: On today’s acclimatisation hike you will gain 290m and lose the same elevation as you make your way back to the lodge for lunch.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Nagarshang Peak
12 days, 11 nights, fully escorted Embrace Hiking Cornwall, South West Path, including all as covered in the 'what's included' section.
Full Cost: $8,994
A non refundable deposit of $1,200 is due upon booking to secure your spot. The balance owing is payable via direct deposit or PayPal/credit card (2.6% fee applies) and is due 90 days before departure.
T&C and Cancellation Policy apply.
By making a booking, you agree to and accept our terms and conditions, including these Terms and Conditions, those below and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in St Ives, Cornwall, Uk, finish in Axminster, Devon, UK or required travel insurance.
Valid for departure 10th September 2025.
Prices are correct as of 28th January 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $1,200 per person is required to secure your booking.
Full price $8994.
You will be invoiced for the balance owing, which is due 90 days prior to departure and is payable via direct deposit (no fee), PayPal or credit card (2.6% fee applies)
All current government safety and health guidelines at the time of booking and departure must be adhered. Any additional costs related to, but not limited to, government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Cancellation Fees Apply
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
Cancellation by Women Embrace Adventure
WEA reserves the right to cancel a departure and will advise you of such cancellations no later than 30 days before the tour departure date unless cancellation occurs within 30 days of departure, in which case you will be notified as soon as possible.
If due to ‘Force Majeure’ or government travel advice, WEA reserve the right to cancel or postpone a departure at any time. With any form of cancellation, WEA will do their best to offer you alternative arrangements. If the price of your alternative adventure is of lower value than the original booking, we will refund the difference, less any charges, to you.
If you do not accept the alternative arrangements, WEA will grant a refund at its sole discretion. However, if the cancellation is due to ‘force majeure’, government travel advice, a pandemic, or a similar event that prevents the safe operation of the tour, no refunds will be offered. If offered a refund, it will be less unrecoverable costs. WEA will not be liable for any incidental expenses that you may have incurred as a result of your booking being cancelled, including but not limited to visas, vaccinations, travel insurance excess or non-refundable flights.
Force majeure
WEA will not be liable for any delay in, change to or cancellation of tours due to ‘Force Majeure’. ‘Force Majeure’ is defined as any circumstance beyond the reasonable control of WEA and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire and strikes. WEA and or its third party reserve the right either before or during the course of the tour to refuse to carry or accommodate any client which it reasonably considers, in the light of the best interests of all participants within the tour group and crew, to be unsuitable by reason of physical or mental condition or unruly behaviour.
Cancellation due to small tour numbers
WEA reserves the right to cancel any tour prior to departure in the event that there are too few people booked on a tour in which case you will be given a full refund of the tour price paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
We require a minimum of 6 adventurers to confirm this adventure. If numbers fall to 6 or below, we reserve the right to cancel, or change dates of the tour or refer you to another existing tour. Tour numbers are regularly reviewed, and we will notify you of any cancellations no later than 30 days prior to your selected departure date.
Itineraries and publications
Itineraries and other details are published in good faith as statements of intention only and reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by WEA. The information contained in WEA brochures, itineraries, and internet site is, to the best of WEA belief, correct at the date of publishing.
Route changes, postponement, cancellation or delay
WEA reserve the right to:
a. Cancel or modify any routes within the tour or objectives set out in the itinerary; or
b. Substitute different or equivalent routes within the tour in place of cancelled or modified routes, or
c. Postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the tour) any such aspect of the tour if, in the absolute discretion of WEA it is necessary to do so due to inclement weather, or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of WEA, there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking or for any other reason considered necessary by WEA .
In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledge that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay.
We head a bit inland with Steve Crummay leading us on a day exploring the Moors of West Cornwall, a dramatic change of scenery to that encountered on the coast.
Rugged, treeless and striking, this is the backdrop to many typical Cornish views.
Get up close and personal with the local flora and fauna with our knowledgable guide as he shares his secret hidey holes, making our way through the moors.
We'll explore mysterious Bronze Age and Iron Age Archaeology with time to ponder the secrets of these ancient stones that stand on the lonely moors.
Paths can be wet after rain and exposed to the weather, but there is the chance to stand and see Cornwall's north and south coast from these vistas.
We'll be back at our accomodation in time for a sunset stroll or a last squizz around town.
Hike Distance: 10-12 km
Grade: moderate
Accommodation: St Michaels Resort & Spa
Meals: B, L
How many women will be in our group?
A maximum of 14 plus your WEA hosts and Guides– with respect to the natural environment and the enjoyment of all our guests, we keep our groups small. Small group, big adventure!
I am thinking about coming on my own, is this ok?
Totally ok! Many women come on their own to our adventures. Your host will introduce everyone at the airport and before on our online WhatsApp chat. We always have lots of fun; there's no pressure, no judgment, and lots of encouragement from everyone. By the end of our WA trip, you may have just found some new adventure friends!
Camping?! Can I do that?
Yes, you can! Cape Range National Park is stunning, and the sunsets alone make it worthwhile. Our Base Camp is fully set up behind the dunes of Ningaloo Reef, with a full camp kitchen, filtered water, solar showers, and excellent meals prepared by our guides. We stay in spacious ’stand-up 4-person' tents (twin share) fitted with comfortable mattresses, doonas, pillows, sheets, and camp chairs. We strive to make it as comfortable as possible while completely off the grid.
Single supplement may be available at an additional cost.
When should I book airfares?
Please only book airfares after you receive an email from Women Embrace Adventure letting you know it is okay to do so. Airfares are not included in the package price; you will need to book and pay for your own airfare to and from Perth, from Perth to Exmouth and back. We will share our flight details with you when it is time to book flights.
Do I Need Travel Insurance?
Yes, travel insurance is required, and it is essential that you purchase it shortly after booking. Credit Card travel insurance may not cover the full costs if you need to be evacuated or can not travel, so choose your comprehensive travel insurance wisely. Read more about why domestic travel insurance is so important here
When does my deposit have to be paid?
The non-refundable $600 deposit needs to be paid upon booking. Places are limited to 14, so we recommend you do this as soon as possible. Once we have received your deposit, we will send confirmation of your booking via email.
Who is this adventure for?
This adventure is for all women 18 and above with a sense of adventure.
Is there a chance we may not see any Whale Sharks?
Yep, this is nature, but this is very rare. While we will do everything we can to ensure a Whale Shark Interaction, we cannot guarantee that you will get to swim with these truly amazing mammals. We can guarantee you will see more beautiful fish and other sea creatures than you ever thought possible in the most gin-clear blue water ever!
TRAINING FOR THE EVEREST BASE CAMP TREK
Preparing for this trek is crucial to your success and is also important to the success of the group as a whole. You don’t need to be as fit as an elite athlete to undertake this trek, but you do need to dedicate up to 10 hours a week to training in the 3 months leading up to the trek (6 months is even better). The fitter you are, the easier and more enjoyable the experience will be.
If you’re in doubt about whether or not you would be able to undertake the trek, we recommend that you visit your doctor for a health check. Overall good health and determination, combined with good coordination and balance, will all work in your favour.
Below is a guide to training for this multi-day, 130km, mostly uphill trek to Everest Base Camp.
Step 1: Mental preparedness
This is something you have psyched yourself up to do, it’s been on your bucket list, you’ve seen photos of the Himalayas and you’re not putting it on hold any longer…you’re doing this! Strength of mind and self-belief is a crucial factor in achieving your goal to reach Everest Base Camp. Once you’ve paid your deposit and locked it in, it’s time to start preparing. Ideally, you will have somewhere between 6-12 months to prepare, with 3 months at a minimum.
Step 2: Self-assess your fitness level
Be realistic and honest with yourself. Can you easily run a half marathon or are you more of a couch potato? Don’t fool yourself into thinking you don’t need to prepare for this trek, you do, you owe it to yourself, your guides and porters and your fellow trekkers. Know that you need to be fit enough to walk approx. 13 km a day, 20km a couple of days and do so at altitude. The 2 acclimatisation days are not rest days, on these days you will need to walk up hill and then return down to a lower altitude. This is a challenge; you need to prepare for it with the belief that ‘you’ve got this’.
Step 3: Speak to us
We know everyone is different, there’s no one training plan that will work for everyone. We can discuss where you are at and where you need to be on your fitness journey. We can assist you in formulating the best training plan for you and will always be on hand to provide advice or support. We are only a phone call away!
Step 4: Uphill training
Get started. To prepare your body for walking up to Everest Base Camp, you need to walk uphill as often as you can. Get your boots, find the closest uphill track or mountain and start going up that hill, this will allow leg muscles to strengthen. The more uphill trekking you can do the better. In the 3 months before your trek start date we recommend that you plan to walk for distances over 15 kilometres at least 2-3 times a week, these 5-6 hour walking days will prepare you physically and mentally for the trek to Everest Base Camp. Although a porter will be carrying your main pack, you will need to carry a daypack, when you are trekking at altitude, 5kg can feel like 10kg, for this reason we recommend that you load a pack up to weights above 10kg and start hiking uphill carrying this weight. This allows for resistance training, the building of muscle strength, all the while improving your overall fitness level. If you live in a city or in an area without hills or mountains, go to your closest gym and set the treadmill on an incline to provide you with training for uphill walking, this training won’t provide you with the practice of walking on rocky and unstable ground but it will improve the strength of your leg muscles.
Step 5: Cardiovascular Training (Cardio)
This training is not as fun as walking up mountains but it is just as important. Cardio training is all about increasing and decreasing your heart rate; all the while you will be developing your lung capacity. Cardio training also increases your endurance. There are many different cardio training options available, choose one that you will enjoy as you should be enjoying your training regime for Everest Base Camp. 3-4 cardio workouts every week in the 3 months leading up to the trek will hold you in good stead. A 5-10km run is great, you could also choose activities such as bike riding, dancing, swimming or even skating. If you integrate cardio workouts into your training plan you won’t find yourself puffed out on the trek. Your body will be better able to cope with the altitude.
Step 6: Strength training
If you incorporate some strength training into your training plan you will be very well prepared for the trek. Although you will need more lower body strength for the trek, upper body strength training will come in handy, as you will be carrying a daypack everyday. Strength training also has the added benefit of improving your balance and coordination, as you trek closer to base camp you will be walking over very rocky terrain, having good balance and coordination will make this element of the trek easier for you. The great thing about strength training is that it can be done at home or out in the gym and doesn’t require the same time commitment as the other elements of training. Squatting will build your leg muscles, push ups and pull ups will build up your overall strength and allow you to push on in trek for longer. Weight lifting will improve your upper body strength. Incorporating strength training into your fitness plan 1-2 times a week will go a long way to improving your overall fitness level.
Extra Tips:
Start getting used to drinking 3-4 litres of water a day, this is what you will need to do on the trek to Everest Base Camp, if you don’t drink enough water you are at a high risk of getting altitude sickness.
Don’t forget to stretch before and after your training session! We also recommend you do stretches on the trek to Everest Base Camp.
During the trek you need to consume a lot of carbohydrates, the food options on the trek are full of carb rich options and we recommend that you eat as many carbs as possible! You will lose weight on this trek, your body is burning more energy that you can consume, this is happening even when your resting. Be prepared and willing to eat rice, potatoes and pasta, carbs provide you with the energy you need to trek for long distances every day.
Don’t be hard on yourself, it’s ok to miss out on a week of training, your body also needs to rest. Preparing for this trek should be fun and rewarding. If it starts to feel more like a job you need to reassess your training plan and make changes.
If possible train with friends, accountability works well and it’s great to be able to motivate and support others while also receiving support.
Don’t train the week before the trek, you need to taper off to ensure your body is rested and ready for the challenge ahead.
Pace yourself when trekking. It’s not a race, there’s absolutely no reason to be pushing and rushing on the trek. Your guides will always remind you to take it slowly, enjoy your surroundings every day. Stop, rest, have a drink and move forward at a slow and steady pace.
A non-refundable $2,000 deposit will be paid online at www.womenembraceadventure.com.au at the time of booking to secure your spot.
Places are limited to 20, so we recommend that you register as soon as possible. We'll send you a booking confirmation email and an invoice with the payment schedule.
Payment Plan
• $2,000 deposit – due at time of booking (non-refundable).
• 25th September – 2nd payment of $5,400 due.
• 1st January – 3rd payment of $5,400 due.
• 25th April – Final payment of $5,400 due.
Important: Payment plan dates are fixed. All payments must be received on or before these dates to maintain your booking. If payments are not received on time, we reserve the right to cancel your booking and apply the cancellation policy outlined above.
DINGBOCHE TO LOBUCHE
Elevation: 4,440 – 4,900 m
Distance: 12 km
After breakfast, we’ll continue our ascent towards the world’s highest glacier, Khumbu, and the village of Lobuche. It’s a difficult day as we'll be ascending and feeling the altitude. After our lunch stop at Thukla, we'll make a difficult climb up and over the Thukla Pass. At the top of the Thukla pass (4,800m), we'll stop at Khagan Chorten, a beautiful cemetery and spiritual Buddhist site that remembers those who have lost their lives on Everest. It’s an emotional experience. Today, it is important to walk slowly, take plenty of rest and drink a lot of water.
Elevation Information: The day starts with a walk through a valley with a very gentle incline. After lunch, you will gain 460m in altitude as you head over the Thukla pass. After crossing the Thukla pass, the elevation gain is gradual.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Lombuche under the stars
CUSTOMS AND CULTURAL SENSITIVES
Your guide will make you aware of any other cultural traditions you need to know, during your trek. Please do not hesitate to ask your guide lots of questions. Our guides appreciate you showing an interest in their country and you will leave Nepal full of interesting information.
The most important one to be aware of, when trekking to Everest Base Camp, is the many Stupa’s. A Stupa is a Buddhist shrine. Your guide will point them out to you. You must always walk on the right side of the Stupas; in Buddhism it’s considered important to go clockwise, this relates to always moving forward in life, not having regrets or going backwards (anti-clockwise).
Affection between men and women, even married, is seldom expressed. Public kissing, hugging, and hand-holding are offensive to most Nepalese.
But it is acceptable and normal for two men to walk hand in hand.
Clothing is conservative. Men should not go bare-chested and shorts should be conservative. Women should avoid bare shoulders, halter tops, and shorts. Ties and suits are not necessary except for special occasions.
Conversations may have ‘dead’ patches. Nepalese are not uncomfortable with silence.
Gifts are rarely given and seldom opened in front of the person who has given it.
Do not sit with the soles of your feet or shoes facing another person. Tuck your legs under or beside your body so the soles face behind you.
Your left hand is never used to pass or accept things, whether food at the table or money with a shopkeeper.
Once you’ve touched something to your lips, it’s polluted (jutho) for everyone else. When drinking from a water bottle, try not to let it touch your lips, and never eat off someone else’s plate or offer anyone food you’ve taken a bite.
Swearing is a big NO in Nepal, your porters and guides will be offended if they hear you swearing as it is not a common practice in Nepal and is seen as a sign of disrespect.
It is considered disrespectful to shout in the mountains of the Everest region. Always use a normal speaking voice and refrain from yelling out, unless you absolutely must!
DO I NEED TO SPEAK NEPALI? DO THE PORTERS / GUIDES SPEAK ENGLISH?
All our team members speak English as do most people working within the tourism industry in Nepal. You will have no problems communicating in English and there is not expectation that you learn any Nepali before joining the trek. However, it’s always a sign of respect when you learn a few phrases of the language of the country you’re visiting. If you learn some of these common phrases in Nepali, your guides will be impressed!
• Hello = Namaste/Namaskar
• Good Morning = Subha Bihani
• Good Night = Shuva Ratri
• How are you? = Tapailai Kasto Chha?
• I am fine = Malai Thik Chha
• Thank you = Dhanyabad
• I’m sorry = Malai maaf garnuhos/gara
• See you again = Pheri bhetaulaa
• See you later = Pachhi bhetaula
• I don’t know = Malai thaha chaina
• I don’t understand = Maile bujhna sakina
• How much does it cost? = Yesko kati rupaiyan parchha?
• I will buy it = Ma yo kinchhu
After a lovely breakfast, we'll pack our bags and say our goodbyes to St Michaels Resort, pack the van and head toward Axminster, Devon, to visit the famous River Cottage for our private lunch at the farm restaurant. We'll take a comfort break on the 2.5 hr drive, as we make our way east toward our destination.
Have a look around the gardens, spy the working farm and see the setting for the British River Cottage television series. The location is stunning, and we look forward to sharing a fantastic lunch with you and reminiscing about all our experiences across Cornwall's width and breadth.
Saying goodbye to our travel mates is always hard, but great food and wine will deaden the blow!
Transport/train options are a short uber ride away to start your journey home or continue your explorations.
Meals: B, L
LOBUCHE TO EVEREST BASE CAMP TO GORAK SHEP
Elevation: 4,900 – 5,380 – 5,125 m Distance: 15 km
We’ll start the day heading upwards with a challenging ascent to the village of Gorak Shep (5,125) for lunch and breathtaking views of the magnificent Mount Pumori (7,160m). After lunch, we’ll walk along the famous Khumbu Glacier to Everest Base Camp (5380m), where climbers spend over a month acclimatising and preparing for their summit attempt of the one and only Mount Everest! From Base Camp, you’ll enjoy a breathtaking view of the Khumbu Icefall, the seasonal tent village that is Base Camp, before descending back down to Gorak Shep for the evening. It may be difficult for you to sleep tonight, but things will become easier tomorrow as we head down.
Congratulations on reaching Everest Base Camp!
Elevation Information: This is one of the toughest days, mentally and physically. We'll gain 400m and then lose 90m in elevation as we trek into Base Camp. The majority of elevation gain occurs as we hike into Gorak Shep. Stay focused today, it’s a very special day!
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Everest Base Camp, 5364m
10 days, 9 nights, Expedition Arctic Cruise.
Full Cost: $18,200
A non-refundable deposit of $2,000 is due upon booking to secure your spot. The balance owing is payable via direct deposit or credit card/PayPal (a 1.7% fee applies).
You will be invoiced for the $16,200 with the following progress payment schedule:
25 September 2025– 2nd payment due 1/3 of balance $5,400
1st January 2026 – 3rd payment due 1/3 of balance $5,400
25 April 2026– 4th and final payment due 1/3 of balance $5,400
Monthly or Progress Payment Direct Debit payment plans are available; a fee applies.
T&C and Cancellation Policy apply. If booking later than September 25th, progress payments will differ. If booked within 90 days of departure, full payment is required at the time of booking.
We'll send you a complete packing list once your booking is confirmed but heres an idea of what you may need:
What to Bring:
o Fleece jacket or woollen jumper (something warm you can use to layer)
o Warm Jacket to go over fleece (a puffer jacket is good)
o Long pants (we love yoga style pants or leggings)
o Tee shirt or long sleeve shirt
o Underwear, socks
o Beanie and gloves
o Toiletries – including personal medications
o Thongs/Flip Flops/Jandals-whatever you call them, they come in handy
o Head torch for around camp (throw in spare batteries)
o Water bottle/s that holds at least 1.5 litres of water to be used around camp as well as when hiking and kayaking.
Bushwalking:
o Enclosed footwear (sneakers, hiking shoes– these can double as shoes to wear around camp at night and in the morning)
o Shorts or lightweight long pants
o T-shirt or lightweight long-sleeve shirt
o Daypack for carrying water, personal belongings – medications, snacks,
o Rain jacket
Kayaking and Eco Tour Charter:
o Sunglasses (polarised are great for seeing through the water)
o Sunscreen, zinc or SPF lip balm. Please consider using ‘reef friendly’ sun protection products
o Kayaking clothes - swimmers/board shorts/surf tights/rash shirt/ sun protective clothing
o Camera (spare batteries, charger)
o Beach towel and/or sarong
o Water shoes for kayaking (not thongs)
o Sun hat (wide brim with a tie is a great idea)
Your safety is our number one priority. Our professional guides are skilled and experienced when responding to emergencies. Take on Nepal has a comprehensive risk management plan that ensures most possibilities have been carefully addressed and plans put in place. The guides and WEA host are all trained in First Aid, and through their experience and knowledge, they will be able to deal with most situations and know when to call a helicopter for an emergency evacuation. With Take on Nepal and Women Embrace Adventure, you are in safe hands.
Altitude Sickness
You are at the lowest possible altitude when you are at sea level; the higher you go, the less oxygen there is in the air, and when you’re hiking at a high altitude, such as the Everest Base Camp Trek, the body can react to the lower amount of oxygen in the air. This is altitude sickness.
There are three different types of altitude sickness
Acute mountain sickness: This is the most common form of altitude sickness that we see people struggle with on the Himalayan mountain trails. This is also the mildest form of altitude sickness and recovery happens very quickly once the person returns to a lower altitude.
High altitude cerebral edema (HACE): This is not common at all and is an emergency situation. It is more common for mountaineers to experience this form of altitude sickness.
High altitude pulmonary edema (HAPE): This is a very dangerous type of altitude sickness that requires emergency evacuation to a hospital. It occurs when fluid starts filling the lungs. It is uncommon among hikers and tends to mostly affect mountaineers.
What are the symptoms of altitude sickness?
The main symptoms of altitude sickness are:
Headache
Feeling light headed and dizzy. You may act and look like you’re drunk when suffering from altitude sickness.
Loss of appetite and nausea.
Vomiting
Feeling exhausted and unable to push on.
Having difficulty sleeping at night.
How can I prevent getting altitude sickness?
You can take a few very important steps that will drastically reduce your risk of getting altitude sickness; these are:
Diamox: Consult your doctor and request a prescription for Diamox, if they feel this is appropriate for you. This medication is a preventative, not a cure. It must be taken on the first day of your trek until you complete the trek. It won’t cure altitude sickness if you already have it.
Drinking water: You must drink a minimum of 4-5 litres of water a day.
Eat plenty of food high in carbohydrates; our guides will advise you on the best meal choices.
Plenty of Rest: Attempt to get a minimum of 7 hours of sleep every night.
Stay positive and strong In both physical and mental capacities.
Keep a slow and steady pace: even if you’re full of energy, it’s still better to maintain a steady pace.
We strongly advise you not to drink alcohol during your ascent up to Everest Base Camp, save the drinking until you get to the Irish bar in Namche on the way down!
Acclimatisation Days
Your trek to Everest Base Camp has a couple of acclimatisation days built into the itinerary. On these days, you will trek to a higher altitude and then go back down again, helping the body adjust to the altitude. Garlic Soup: The Himalayan people swear by Garlic soup; it’s served at all tea houses!
What should I do if I get altitude sickness?
The steps you need to take if you get altitude sickness include:
Hike down to a lower altitude, get some rest, and see if you feel any better. Often, our trekkers will feel better and then continue on with their trek the following day.
Drink plenty of water.
If symptoms persist, you may need to be evacuated by helicopter to a hospital in Kathmandu. Our experienced team will manage all the logistics; you just need to focus on getting well.
The above information on altitude sickness is intended as a general guide only. We are not medical professionals, and this is not a substitute for medical advice. We strongly recommend that all travellers consult their own General Practitioner and a trained Travel Doctor prior to travelling to Nepal (or any high-altitude destination). It’s important to discuss your personal medical history, any current health conditions, and receive tailored advice regarding altitude, vaccinations, medications, and any other relevant health considerations.
Women Embrace Adventure Arctic Expedition 2026
Terms & Conditions
Effective Date: 23 July 2025
Valid for Departure: 27 July 2026
Location: Longyearbyen, Svalbard, Norway
1. AGREEMENT TO TERMS
By making a booking, you agree that you have read, understood and accept the following Terms and Conditions, including our Waiver of Liability and Privacy Policy. These Terms constitute a legally binding agreement between you (the participant) and Women Embrace Adventure Pty Ltd (ABN: [insert]), an Australian-registered company operating under NSW legislation.
2. BOOKING, PAYMENT & CONFIRMATION
All bookings are for women only and are non-transferable.
A non-refundable deposit of AUD $2,000 per person is required to secure your booking.
The full trip cost is AUD $18,200 per person, twin share (excluding airfares, travel to Longyearbyen, and travel insurance).
Payment plan dates are fixed. All payments must be received on or before these dates to maintain your booking.
$2,000 deposit – due at time of booking (non-refundable).
25th September – 2nd payment of $5,400 due.
1st January – 3rd payment of $5,400 due.
25th April – Final payment of $5,400 due.
Payments may be made via direct deposit (no fee), PayPal, or credit card (1.7% surcharge applies).
Monthly direct debit payment plan is available (fee applies)
Bookings are confirmed only once your payment is processed and a confirmation email is sent.
This adventure is valid for sale until sold out and subject to availability and price fluctuations.
3. PRICING & CURRENCY
Prices are based on exchange rates and supplier costs at 22 July 2025.
Prices are subject to change without notice due to fluctuations in currency, supplier increases, or other factors beyond our control.
Any changes to government charges, taxes, or fuel surcharges will be passed on to the participant.
4. TRAVEL INSURANCE (MANDATORY)
Comprehensive travel insurance covering cancellation, medical, evacuation, personal liability, and adventure activities is compulsory for all participants.
Proof of insurance must be provided at least 60 days before departure.
Failure to provide adequate insurance may result in your exclusion from the trip without refund.
5. CANCELLATION POLICY
a. Cancellation by You
Cancellations must be made in writing.
The following fees apply:
Deposit (AUD $2,000) – Non-refundable
Cancellations received more than 90 days prior to the trip departure date
means a loss of 25% of the trip cost ($4,550).
Cancellation received less than 90 days prior to trip departure, you will be required to pay the full cost of the trip ($18,200) .
There is no refund for arriving late or leaving a trip early.
b. Cancellation by Women Embrace Adventure
We may cancel the trip for reasons including, but not limited to:
Insufficient participant numbers (minimum of 10 required)
Safety concerns
Force Majeure (see Section below)
In such cases:
You will be offered a full refund or a transfer to an alternative trip.
Refunds exclude unrecoverable expenses (e.g. third-party supplier costs).
WEA is not responsible for personal costs incurred (e.g. visas, flights, gear purchases, vaccinations, insurance premiums).
6. FORCE MAJEURE
“Force Majeure” means any circumstance beyond our control which prevents us from operating a tour as planned, including but not limited to:
Acts of God, natural disasters, fire, flood, epidemic or pandemic
War, civil unrest, terrorism, or political instability
Government orders or travel restrictions
Industrial action or failure of suppliers
If a Force Majeure event affects your trip:
WEA may suspend, cancel, or reschedule the trip.
Refunds will be offered at WEA’s discretion, less unrecoverable costs.
You waive any claim against WEA for loss, damage, or additional expenses incurred as a result.
7. FITNESS, HEALTH & MEDICAL REQUIREMENTS
This adventure involves physical activity (kayaking, hiking, zodiac entry), often in remote or challenging conditions.
A reasonable level of mobility and fitness is required.
You must inform WEA of any medical conditions, disabilities or injuries that may impact your participation.
WEA reserves the right to:
Exclude participants on medical or behavioural grounds if deemed unsafe or disruptive
Deny boarding or participation without refund if medical disclosures are incomplete or misleading
For Participants Aged 70+
You must submit a signed medical clearance from your GP using the provided form 3 months prior to departure (or within 30 days of booking if booking late).
Failure to provide the required medical information may result in cancellation without refund.
8. ITINERARY & CHANGES
All itineraries are prepared in good faith and may be subject to change due to:
Weather or environmental conditions
Wildlife sightings
Operational decisions by the ship operator or local authorities
Safety concerns
WEA reserves the right to:
Modify, postpone, or cancel activities without notice
Substitute alternate arrangements of equal or greater value
You acknowledge that:
Such changes do not constitute a breach of contract
No refunds or compensation will be provided for altered activities or missed experiences due to conditions beyond our control
9. LIABILITY & RELEASE
Participation in this trip involves inherent risks associated with adventure travel and remote environments.
By booking, you agree to our Waiver of Liability, which must be signed prior to departure.
To the extent permitted by Australian Consumer Law, WEA excludes liability for:
Loss, damage, injury, delay, or inconvenience
Acts or omissions of third-party providers
Consequential or indirect losses
Nothing in these Terms restricts your rights under the Competition and Consumer Act 2010 (Cth).
10. CONDUCT & SAFETY
Participants must:
Comply with all instructions from WEA staff and third-party guides
Act respectfully towards other travellers, staff, wildlife and local communities
Not engage in unlawful, disruptive, or dangerous behaviour
Failure to comply may result in your removal from the trip without refund.
11. PHOTOS & MARKETING
You consent to WEA using any images or video taken during the trip for promotional purposes, unless you request otherwise in writing before departure.
12. GOVERNING LAW
These Terms are governed by the laws of New South Wales, Australia.
Any dispute arising from these Terms will be subject to the exclusive jurisdiction of the courts of NSW.
Women Embrace Adventure Pty Ltd
ABN: 83620632215
Contact: hello@weadventure.com.au
Website: www.womenembraceadventure.com.au
Everything you need is provided!
Double sit-inside Barracuda Duo sea kayaks with a rudder for comfortable paddling, paddles
Personal Flotation Devices (PFDs), spray decks, paddles
Long sleeve sun shirts, broad-brim hats
Wet suits & stinger suits
Sun hat & paddle gloves
Snorkelling gear: snorkel, mask and fins. You are welcome to bring your own personal gear, but not necessary
Dry bags for your gear while kayaking
Comfortable camping gear:
-stand-up tents
-high-density foam mattresses
-pillows, sheets, doonas
-camp chairs
A Camp Kitchen Set Up-camper trailer with fridge, wind and shade shelter, solar lights, picnic tables, drop toilets and solar showers
GORAK SHEP to KALA PATHAR and to PANGBOCHE
Elevation: 5,160 – 5,555 – 3,985 m Distance: 16 km
The high altitude and cold temperatures make this early morning one of the toughest parts of our trek, but this morning's trek really is worth getting up for! We’ll trek up to the highest point of our journey, Kala Pathar (5555m), for stunning, unobstructed 360 views of the highest Himalayan peaks in the morning light. Afterwards, you will return for breakfast in Gorak Shep before beginning the descent through the valley, past yaks and rivers, to the village of Pheriche. Pheriche is home to the medical medical post used by the Himalayan peak climbers.
Elevation Information: To reach the summit of Kala Patthar we'll need to start very early, gaining nearly 400m before making our way back to the lodge in Gorak Shep for breakfast. Our total elevation loss today will be 1,175m.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Stunning views at Kala Pathar
VACCINATIONS
No Vaccinations are required for entry into Nepal. However many doctors recommend hepatitis A, typhoid and meningitis inoculations. You should already have immunity to tetanus, polio, mumps and measles. Malaria tablets and injections for Japanese B encephalitis are recommended if you are planning to spend a longer period below 1,000 metres during the monsoon. Medicines are sold in small pharmacies everywhere. You will not need a prescription, but it helps if you know what you need! Rabies is a problem in Nepal. Steer clear of dogs and monkeys. If you are bitten, immediately seek treatment.
Flu is no more prevalent in Nepal than elsewhere, but you might consider getting a flu jab before you leave just to reduce the risk of spending several days sick during your holiday.
HEALTH PRECAUTIONS AND PROBLEMS
More people get sick in Kathmandu than anywhere else in Nepal. Nepali food is usually fine and you can probably trust anything that’s been boiled or fried in your presence, although some people are more susceptible to meat dishes than others. All but the cheapest tourist restaurants usually have acceptable salads, fruit juices and lassis these days. Bananas are small but available everywhere. Even the poorest Nepalese attend carefully to hygiene because they cannot afford to be sick.
The pollution in Kathmandu is a surprise, and gives some people, especially asthmatics, respiratory infections within a few days of arrival. Many people wear disposable filter masks, or scarfs that cover their mouth and nose, although most people are just fine for the time they are in Kathmandu. If you are experiencing depressed respiratory function, get out of the Kathmandu valley to the pristine air of the rest of the country.
Bring a pair of thongs for showering, being comfortable in shared bathrooms and bedrooms, and avoiding scabies and hookworm. Never drink water from the shower or bathroom, and always brush your teeth with filtered water.
The above information is intended as a general guide only. We are not medical professionals, and this is not a substitute for medical advice. We strongly recommend that all travellers consult their own General Practitioner and a trained Travel Doctor prior to travelling to Nepal (or any high-altitude destination). It’s important to discuss your personal medical history, any current health conditions, and receive tailored advice regarding altitude, vaccinations, medications, and any other relevant health considerations.
What is the full cost of the trip?
The full cost of the trip is AU $4,849/pp twin share.
A $600 non-refundable deposit is due upon booking, and you will be invoiced for the remainder, which is due 90 days prior to departure (13 Feb 2026) via direct deposit, PayPal/credit card.
This amount covers all inclusions below:
Full day Whale Shark Swim Experience
Kayaking, snorkelling, hiking and camping
7 nights Accommodation: 5 nights comfortable camping + 2 nights resort accommodation in Exmouth, twin share
Transfers: to and from the Learmonth Airport as well as between activities for the entire 8 days
Meals: Healthy and delicious food, water and non-alcoholic drinks (alcohol not included, BYO welcome) 6 Breakfasts, 6 Lunches, 7 dinners
Comfortable camping gear: stand-up tents, high-density foam mattresses, pillows, Doona's and Doona covers, camp chairs, camper trailer with fridge, wind and shade shelter, solar lights, picnic tables, toilet and solar showers
Kayaking equipment: Double sit-inside Barracuda Duo sea kayaks with rudder for comfortable cruising, PFDs, spray decks, paddles, dry bags, rashie, hat, gloves
Snorkelling Gear: masks, fins, stinger suits, wet suits
Photos, taken by our guides and hosts, are available for free download after your adventure.
A Women Embrace Adventure Host
Women Embrace Goodies
Qualified and experienced guides, with minimum PA Enclosed Sea Instructor award, wilderness first aid, CPR, and water rescue qualifications
What's not included in the cost:
Flights from Perth return and Perth to Exmouth return are not included
Compulsory travel insurance
Alcoholic beverages
What are the terms and conditions?
By making a booking, you agree to and accept our terms and conditions, including these Terms and Conditions and the Waiver of Liability. Cancellation Policy applies.
PANGBOCHE to NAMCHE
Elevation: 3,985 – 3,445 m
Distance: 17 km (be prepared for long day of walk)
Today, we’ll start our big day of trekking early; compared to what you have been through, the day will feel relatively easy as we descend all the way down to Namche. It’s interesting to get the reverse views of trails we took from Lukla days ago. Many people find it more enjoyable as you don’t have to contend with the uphill and adjustment to altitude. You’ll find that even on day 10 of our trek, you’ll never tire of the surroundings, and will still be awestruck and surprised by the beauty that is the Himalayas!
After dinner, we highly recommend you take the time to visit the world's highest Irish Pub (3,440m). A celebratory drink there is a must!
Elevation Information: Today, your body will be grateful for the elevation loss of 540m. There will still be some elevation gains throughout the day.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
Cheers from the highest Irish pub in the world
WHAT IS THE FOOD LIKE ON THE EVEREST BASE CAMP TREK?
Meals are included in your trek, but we don’t choose your food, you will decide what to eat for your breakfast, lunch and dinner from the menus provided in each Tea House. The food options along the way are healthy, nutritious, filling and most importantly tasty!
Pringles, desserts, soft drinks, alcohol, chocolate and fruit are available to purchase along the way. This food is not included in your package, you will have to pay for these items yourself. The prices are expensive. Due to the remoteness of the region, a tube of Pringles could set you back $10.
There are some villages along the trek where you will find bakeries and little coffee shops, in particular Namche where you can enjoy a Guinness in the worlds highest Irish pub!
Small Sample Of The Meals That You Will Encounter Along The Way
BREAKFAST You will be deciding what to eat for breakfast the night before. This allows the kitchen to be prepared for the morning rush and it also means that you won’t have a long wait before heading out for your big day of trekking.
Porridge: This is an option on all menus. A filling bowl of warm oats is a great way to start your day of trekking.
Tibetan Bread: This deep fried traditional bread is delicious, it is served with Jam or Honey, a sweet start to your day.
Omelette: Eggs are full of protein and make a wonderful breakfast.
LUNCH AND DINNER The lunch and dinner menu is the same in each Tea House but not to worry, you’ll have plenty to choose from!
MoMo’s: MoMo’s are the unofficial national dish of Nepal. Momo’s are steamed dumplings available in with or without meat. Momo’s are a traditional Sherpa dish, the Sherpa people own the lodges along the Everest Base Camp route and their traditional dishes such as Momos appear on most menus.
Dahl Baht: This is the most popular dish in Nepal. The Nepalese people say “Dahl Baht Power, 24 hour!”, it’s impossible not to feel full and happy after eating Dahl Baht. This is a meal we recommend you eat once or twice a day. Dhal Baht consists of rice (as much as you can eat), lentil soup, vegetables and pickle. It’s filling, tasty and good for you. Exactly the type of food you need to get you to your next destination!
Chow Mein: This Chinese inspired dish is very popular throughout Nepal. Chow Mein is a stir fried noodle dish. With plenty of veggies mixed in, this dish is tasty and filling. A perfect lunch or dinner option.
Thukpa: Another traditional sherpa dish. This hearty soup is sure to warm and nourish your body after an active day trekking. Made with fresh noodles, vegetables and broth, this soup is truly delicious and a popular option on the trek
NAMCHE to PHAKDING
Elevation: 3,735 – 2,655 m
Distance: 12 km
It’s a relatively easy day today which means that you can explore the village of Namche before we set off on the trail to Phakding. We’ll arrive early enough which will allow you the afternoon free to relax, do some shopping in the village, or grab a well deserved beer at your lodge or in the village! It’s time to relax and unwind now as you have only 1 short day of trekking left!
Elevation Information: You will lose over 1,000m in elevation today.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
On the way back to Phakding
By making a booking, you agree to and accept our terms and conditions, including these Terms and Conditions and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Exmouth WA or required travel insurance.
Prices are correct as of 1st April 2025 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price $4,849.
You will be invoiced for the balance owing, which is due 90 days prior to departure and is payable via direct deposit (no fee), PayPal or credit card (2.6% fee applies)
All current government safety and health guidelines at the time of booking and departure must be adhered. Any additional costs related to but not limited to government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Cancellation Fees Apply
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
PHAKDING to LUKLA
Elevation: 2,655 – 2,800 m
Distance: 12 km
Today, we’ll continue making our way up and down to Lukla for our final night (tear) in the Everest region. In the evening, we’ll have our celebratory dinner to reflect and toast the incredible experience and achievements we shared with your Take on Nepal team and your group members!
Elevation Information: On your final day of trekking, you end the day with a 145m hike into Lukla.
Meals: Breakfast, Lunch, Dinner
Accommodation: Tea House, twin share
ACCOMMODATION ON THE EVEREST BASE CAMP TREK
Along the trek we stay in Tea Houses, they are in fact small lodges but have been named by the Sherpa people as tea houses as they are also used to serve trekkers tea and food. The tea houses are often compared favourably to Swiss Chalets but it would be unfair to expect the same level of service and facilities in the remote Himalayan mountains. The tea houses are an inviting sanctuary, a place to rest and reflect on the day that has just passed and to enjoy great company and a hearty meal before resting for the night. Read on for more information about what to expect of your accommodation during your Everest Base Camp Trek.
Dining Rooms
The central meeting point of the tea house is the dining room. The dining room is where trekkers hang out after a days trekking, this is where you will have your dinner and breakfast, it’s also where you will debrief and be briefed by your guides about the following day. Many of your fondest memories of the trek will be created in these dining rooms. All of the dining rooms follow a similar style throughout the entire trek, their interiors are lined with wood panels, they have a pot bellied style fire in the centre of the room (fueled using Yak poo!) and photos of expeditions or images of the mountains.
Rooms
Be prepared for the most basic rooms you are ever likely to encounter! Always keep in mind that the bedrooms are just for sleeping, the rest of your time will be spent on the trails and in the dining rooms. The rooms are small, just big enough for 2 single beds. The beds will have sheets on them, a pillow and a blanket. Be warned that the bedding is not changed every day, we recommend have a little slip to go over the pillows. You will have your own down sleeping bag for the trek, and this is all you will need in the way of bedding.
Toilets
There are no bathrooms as such in the tea lodges, there are toilets and then a communal sink or two outside of the toilets. For the first few days of the trek you will have flush toilets but as you gain altitude the toilet situation worsens, you may have to use squat toilets or if Western style toilets are available you will be flushing using a jug of placed in a big barrel of water next to the toilet. For trekkers trekking in the colder months, this barrel of water may freeze leaving it impossible to flush the toilet. In the interest of ‘keeping it real’, we are giving you worst case scenarios! Toilet paper is not provided in the teahouses, you will need to bring this with you.
Food
The food provided by the Sherpa lodge owners is amazing! You will be well fed and satisfied by the large choice of food on offer.
Extra’s that aren’t covered, but are worth paying the extra money for!
The tea house won’t provide you with hot water, before rolling your eyes remember that you will be high in the Himalayas, they boil water by either using gas bottles which have to be helicoptered into Lukla and then carried up by a porter to the lodge, the other means of boiling water is by burning wood or Yak Poo, again this requires physical labour. However, paying approximately $4 for hot water in your bottle is well worth it. For the exact same reason you need to pay extra for a hot shower, most trekkers during the trek will take on average 2 hot showers, some people will go without for the duration, the showers are often in outhouses and in the cold climate it can become too much of a chore. After this trek you will have a whole new appreciation of hot showers. The tea houses also charge for phone and camera charging and most offer the option to purchase wi-fi. The costs of luxury items for sale in the tea houses are higher that what we are used to paying in Australia but we always recommend not to deny yourself something that will bring you happiness, Pringles taste amazing above 4000 metres!
Spectacular Views
Imagine yourself waking up to the early morning noises of trekkers waking up, dishes clanging, people preparing for their day ahead. You wiggle out of your sleeping bag, reach over to the window to wipe away the condensation and you are met with the most breathtaking view you could ever imagine, day after day! This is what will happen during this trek. Most days the clouds start to come in at around 2-3pm, which means that you may not get a sense of what the views are going to be like the following morning. Awakening to the most breathtaking and awe inspiring views every morning is sure to guarantee you a special day ahead. Gratitude is a word we often hear during the trek, it’s these very views that give us that feeling. A cup of tea, breakfast, lunch or dinner in a cosy dining room with mind blowing views of the Himalayas will never become tiresome. After all, that’s what most people are there for – these unbelievable views.
LUKLA to KATHMANDU
Elevation: 2,800 – 1,400 m
This morning, weather permitting, we’ll take our return flight from Lukla back to Kathmandu. It’s likely that you will be departing the region with mixed feelings, sadness to leave the mountains and your team, but also excitement because of all that you have achieved. Once we’re back in Kathmandu, you’ll be able to use the rest of your time to shop, have a massage, and eat cake and momos before departing for home or continuing on your journey!
NOTE: Flight delays between Lukla and Kathmandu due to weather conditions are quite common and a real possibility. To be on the safe side, we highly recommend booking your departure flight in the late evening of day 18 or the day after.
Meals: Breakfast, Celebration Dinner
Accommodation: 3 - 4 star Hotel (twin share)
Flight from Lukla to Kathmandu
Nepal is one of the world’s more crime-free countries, but it would be wise to take a few simple precautions. The main concern is petty theft. Store valuables in your hotel safe, close windows or grilles at night in cities to deter “fishing” and use a money belt or pouch around your neck. Some public bus routes have reputations for baggage theft. Pickpockets (often street children) operate in crowded urban areas, especially during festivals; be vigilant.
In the unlikely event that you’re robbed, report it as soon as possible to the police headquarters of the district in which the robbery occurred. Policemen are apt to be friendly if not much help. For insurance purposes, go to the Interpol Section of the police headquarters in Durbar Square, Kathmandu, to fill in a report; you’ll need a copy of it to claim from your insurer once back home.
The worst trouble you’ll likely encounter is one of Nepal’s all-too-common civil disturbances. Political parties, student organisations and anyone else with a ‘gripe’ may call a chakka jam (traffic halt) or bandh (general strike). In either case, most shops pull down their shutters as well, and vehicles stay off the roads to avoid having their windows smashed. Demonstrations sometimes involve rock-throwing, tear gas and lathis (Asian-style police batons), but nobody is interested in you: leave the area if you anticipate political agitation.
Indian-style hustle is on the rise in Kathmandu. You’ll get a dose of it at the airport or any major bus station, where hotel touts lie in wait to accost arriving tourists. They also cruise the tourist strips of Kathmandu, offering drugs, treks, and, increasingly, sex. For the most part, though, Nepali touts are less aggressive than their Indian brethren, and if you’re entering Nepal from North India, where aggressive touts have to be dealt with firmly, you should prepare to adjust your attitude. Ignore them entirely, and they’re likely to ignore you. If that doesn’t work, most touts will leave you alone if asked nicely, whereas they’ll take a rude brush-off personally.
Day One: 14 November 2025, Adelaide
Check into the hotel at your leisure. We'll meet in the lobby for a welcome drink and dinner, a great chance to get to know your fellow hikers.
Accommodation: Vibe Hotel
Meals: D
Day Two: 15 November 2025, Adelaide to Cape Du Couedic (Black Swamp Hike) 8km (3hrs)
After a buffet breakfast, we'll be dressed and ready to walk this morning. We'll board our minivan to travel to Kangaroo Island on the ferry. Shortly after arrival on the Island, we'll start a 3-hour hike with your lightweight daypack along the Black Swamp Hiking Trail connecting to the Platypus Waterholes Walking Trail. We hope to spot a wide range of bird species as we pass through forest and woodland. We'll Learn the history of Gondwana and its mega-fauna from our knowledgeable guides as you pass through a mixture of scrubland and low-lying country that follows the Rocky River. With plenty of great photo opportunities, be sure to pack your camera if you come across a platypus in the river! Take a break mid-venture and enjoy a secluded lunch on the trail prepared by your guides. The destination for the day is your accommodation for the next three nights, the Cape du Couedic Cottages. Take some time to settle into the former Lightkeeper residence, built from hand-carved limestone back in 1907. Thoughtfully restored, these historic quarters feature twin-share rooms and newly renovated bathrooms for a very comfortable stay. Upon arrival at Cape du Couedic, explore the historic lighthouse, Admirals Arch and the nearby Fur Seal colony. We'll enjoy a relax and tipple before dinner. Our communal pavilion — Wickies Lounge — is where we’ll share good wine and a barbeque featuring locally sourced produce. Watch the sun sink over the sea while you enjoy fireside chats with a glass of wine.
Accommodation: Cape du Couedic Cottages
Meals: B, L, D
Day Three: 16 November 2025, Snake Lagoon to Cape du Couedic 15km (7-8hrs)
Breakfast and coffee prepared by your guides launches day two off to a great start! Then it’s time to lace up your boots again. You’ll be shuttled one hour to the start of our walk from Snake Lagoon, where we'll follow the Snake Lagoon Trail along the Rocky River through eucalypt forest, followed by a 5km walk along Maupertuis Bay beach, a southwest-facing stretch of stunning coastline. Learn about Loch Sloy, wrecked in 1899 along with other historic stories. Soak up the views of crashing waves and breathe in the crispy salt air before a brief climb that will take you along the edge of some spectacular limestone cliffs. With the lighthouse coming in and out of view, home base is within your sights.
Accommodation: Cape du Couedic Cottages
Meals: B, L, D
Day Four: 17 November 2025, Remarkable Rocks to Cape du Couedic (via Sanderson Bay) 9.5km (5-6hrs)
Begin the day at an iconic Kangaroo Island site, the spectacular granite formations of the Remarkable Rocks. Shaped by the forces of wild weather over millions of years, it’s the perfect spot to capture your iconic Kangaroo Island photo in front of the orange lichen-covered rocks. Follow the cliff edges with unobstructed views along 8kms of the southern coast of Kangaroo Island ending at Sanderson Bay. The day isn't over just yet! We pick you up for a quick transfer to Weirs Cove, where will pop open some bubbles and serve oysters on the beach before making our way back to the Cape du Couedic cottages. Scarlet Robin, Yellow-tailed Black Cockatoo, Striated Thornbill, Red & Little Wattlebirds, Brown-headed Honeyeater and Grey Currawong species can be spotted on day three if you’re looking hard enough! After a day of epic coastline.
Accommodation: Cape du Couedic Cottages
Meals: B, L, D
Day Five: 18 November 2025, Kelly Hill Caves to Hanson Bay 9km (4-5hrs) Return to Adelaide
Wake up on the final day on the island to a hot breakfast, followed by a short shuttle to the start of today’s walk from Kelly Hill Conservation Park, home to mesmerising ancient caves that also serve as a habitat often for threatened and endangered animal species. We'll spend the day walking through varied bushland en route to Hanson Bay Beach, where the final lunch will be enjoyed. You will be treated to a celebratory drink before and nibbles as we debrief at Kangaroo Island Spirits before being collected for the return journey back to Adelaide.
Accommodation: Vibe Hotel
Meals: B, L, D
Day Six: 19 November 2025
After a delicious buffet breakfast, we'll say our goodbyes after a fantastic adventure.
Meals: B
Please note that this itinerary is subject to change depending on weather conditions. We will endeavour to remain as close to the written itinerary as possible. Our guides will keep you up-to-date and informed along the way.
ARRIVING AT KATHMANDU AIRPORT
Your first view of Nepal will be from the airplane window as you land at Kathmandu airport, and it’s a view not to be missed. It takes in the mountains that surround the Kathmandu valley, the terraces used for farming that cover the hills, small villages and isolated farms, as well as the smog covered chaos that is Kathmandu. Unfortunately, this view is only visible from one side of the aircraft, and which side depends on the approach the aircraft takes when landing. Flying in from Europe, the view was visible from the left hand side of the plane, flying in from Australia it was visible from the right. But don’t take this as gospel — the pilot may decide to change landing direction for one reason or another. The only advice I can give regarding the view is to ensure you have a Window seat, and to hope for the best regarding the landing direction. You will have views of the Langtang Himalayan Range, Gangala Himal and the Mount Everest region.
Where you sit on the plane is important for more than just the view. Passport control at Kathmandu airport is antiquated, like something from a black and white movie from the 1950s. The staff are old, the facilities are ancient, and the pace is glacial. Only a small number of international flights arrive each day, and it takes them a good hour and a half to process the visitors from each one. Sit as close to the front of the aircraft as possible so that you are one of the first off the plane. And when you disembark, do not stop for a toilet visit until you clear passport control. That early toilet break could easily add an hour to your time standing in line. Most airlines allow online check-in 24 hours prior to departure. You should avail of this to book a Window seat as close to the front as possible.
You will need a visa for Nepal, but this can be purchased on the ground as you approach passport control. The official link below will provide you with information on your arrival at the airport: https://www.immigration.gov.np/page/arrival-departure-information-1
Make a note of the hotel you’ll be staying at in Kathmandu, as this will be required for both forms — We will provide these hotel details in plenty of time before departure.
As you disembark the aircraft, make sure you keep your boarding card, and the associated luggage sticker that is usually attached to it. Passport control often ask for your boarding card, and after you collect your baggage and head for the exit, another official may stop you to compare your luggage number/bar code with the one attached to your boarding card. Kathmandu airport is the only airport where I’ve encountered this final check.
There is a currency exchange booth to the left as you leave the baggage reclaim area. You may wish to change a small amount here, just to have some local currency in your pocket. We recommend changing no more than $50, as they are generally more expensive than money changers in the city.
The airport is small — tiny by international standards — smaller than a mid-sized train station in many countries. This means that before you know it, you’ll be outside, in the open air. In most airports, those waiting for passengers do so inside the airport — not so in Kathmandu, where they are forced to wait behind a railing immediately outside the arrivals exit.
You walk out the door and in front of you will see a line of people waiting. Some will be holding up hotel signs, some will have people’s names, others will be taxi drivers looking for fares. Ignore them all and look for the Women Embrace Adventure / Take on Nepal sign. At least two Take on Nepal guides will be there to meet you and your flight. It doesn’t matter if you arrive late, or what time of the day or night it might be — your guides will be there waiting.
As soon as you see them, head in their direction, but DO NOT allow anyone to help with your bags. It’s common at Kathmandu airport for ‘helpers’ to approach tourists, pretend to be one of their party, and help with their bags in the expectation of a tip. Your Take on Nepal guides never ask for or expect tips. If anyone asks you for a tip or stands around you waiting for one at the airport, they are not Take on Nepal staff. Ignore them and keep moving towards whoever is holding the Take on Nepal sign.
Once you’ve reached the Take on Nepal guides, they will load your baggage into a waiting vehicle for the trip to your hotel. They may wait for another passenger or two, as it’s common for more than one trekker to arrive on the same flight. The trip to the hotel is all covered as part of your package, so you should never have to pay anyone or tip anyone from when you step off the plane to when you reach your hotel room.
Once the plane has landed, make your way to the transfer bus, it’s a good idea to try and disembark the airplane as soon as possible as the transfer buses fill up and there can be a bit of a wait until the next one.
When you get off the bus walk straight to the visa application computers and complete your form.
Go to the visa counter with your receipt where your visa will then be issued.
Once you obtain your visa you make your way down an elevator and through a security check, the lines here can sometimes be long, patience is required!
Once you’ve cleared security, you will be in the baggage claim area, this space can be busy and unorganised. There are trolleys available for your use and there’s also a toilet in this area. Staff members offering to take your bags off the carousel and push your trolley will approach you, there’s no obligation to use this service, and if you do there is an expectation to tip that person.
Once you get your bag make sure you have your baggage tag, which you would have received in your country of departure. You may be requested to show your baggage tags as you depart the airport.
Once you exit look out for our friendly team member holding up a “Women Embrace Adventure / Take on Nepal” sign, our team member will then travel with you to your hotel.
FINAL DAY
Elevation: 1,400 m
Distance: 7km Drive to Kathmandu Airport.
This is officially your final day!
If you are departing, you will need to check out of your hotel at 12 pm.
If you have a later flight, your luggage can be stored safely at the hotel until your departure.
The team will be on hand to take you to the airport. We always recommend that if you have time to stay on in Nepal after your trek, there’s so much to see and do! A city tour is a must-do and if you have a longer period of time, you are welcome to visit Batase village, home of our guides and porters. Another suggestion is to spend time in Pokhara or Chitwan. Nepal really is an amazing country with plenty of things to see and do.
Meals: Breakfast
Included: Transport to the Airport
We have exclusive access to the newly renovated heritage-listed Cape du Couedic Cottages, during our walks.
Located within Flinders Chase National Park and dating back to 1907, each cottage is made from hand-carved limestone sourced locally.
All the houses are identical in design with three bedrooms, a kitchen, and a lounge with modern converted bathrooms. These beautifully renovated buildings provide a unique heritage accommodation experience for our guests, who can fully immerse themselves in the history and narrative of the area. The twin-share rooms are a welcome retreat atop the headland and are appointed with Kangaroo Island Lightkeepers Walk. We will spend a lot of time in Wickies Lounge — a communal space for unwinding and dining around the shared table. This open pavilion is where your guides and host busy themselves preparing chef-inspired meals.
Now the nitty-gritty and bits and bobs...
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions and the Waiver of Liability.
Your booking is final once payment is processed and a confirmation email is sent to you.
This is a women's only adventure. Valid for travel for 2025 departure. Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start in Adelaide, South Australia or travel insurance.
Prices are correct as of 4 December 2024 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price from $4795/person. You will be invoiced for the balance, which is due 90 days prior to departure and payable via direct deposit, PayPal or credit card (ee applies).
All current government safety and health guidelines at the time of booking and departure must be adhered to. Any additional costs related to but not limited to government travel restrictions are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintain it until the end of the adventure.
If the adventure is cancelled by Women Embrace Adventure, you will be offered a full refund or credit for future adventures.
That's more than ok! Most of our ladies come solo, you'll be surprised how quickly you'll get to know like minded women to share this adventure with. Your Women Embrace Adventure guide will introduce everyone at the start and you'll find everyone to be supportive, fun, non-judgmental. You might just find some new adventure friends by the end!
We are all about the journey, not just the destination at Women Embrace Adventure. You go at your own pace; if you're a fast walker, head up the front of the pack. Want to enjoy the view and take photos of all the mushrooms? No problem, hang at the back. We always have at least two guides on every adventure to support you, it's your adventure after all.
We have a handy guide for our fitness/activity levels: check it out here
Have a close look at the fitness level required for this adventure. If you have questions about the difficulty level of the hikes or the fitness level required for the adventure just drop us a line at hello@weadventure.com.au we'll give you a ring and have a chat to answer any questions that you have. We love a chat!
We'll send you a complete packing list once you book but here is idea of what you'll need:
Day Pack with sturdy waist strap (approx 25-35 ltr)
Walking boots or shoes, well worn in, with good tread
Wet weather jacket and pants
Warm jacket-puffer
Comfortable walking clothes-wool/synthetic is best
Water bottle/bladder – at least 2-litre capacity
Personal toiletries and medication
Sunscreen and lip balm
Towel
Sun hat
Beanie for cool weather/evenings
Optional – walking poles, swimmers, camera, binoculars
SUN 25 AUG 2024 - Day 1
Karibu (welcome to) Tanzania
Location: The School of St Jude, Sisia Campus, Sisia, Tanzania
Today's Inclusions: Airport Transfers | Dinner | Accommodation (Twin Share): School of St Jude
Today we will arrive in Tanzania. The amazing and super friendly School of St Jude staff will meet us at the airport in one of the brightly coloured school buses for transfer to our accommodation at the school. Enjoy a freshly cooked welcome meal in the evening and celebrate the start of your unforgettable adventure with the inspiring WEA women on your trip.
If your flight arrives early, you can jump right into the action with one of the below optional extra activities:
A tour of St Jude (free)
A frantic lunchtime soccer, netball, handball or other game with the students (free)
Join an art or music class (free)
Explore the bustling Arusha town (USD$20 - $50 for guide, tips, lunch and transport) or Take a guided walk around the local area where you will pass through local banana and coffee farms (USD$30 - $50 for guide and tips)
All optional extras can be organised on the day by the School of St Jude visitor team.
NOTE: The School of St Jude offer basic but comfortable guesthouse style accommodation. Each room includes a large bed (twin and bunk options available), a bathroom, a shower and a wardrobe. Staying at St Jude allows us to immerse ourselves fully and learn about the school properly. It's also really lovely to wake up in the morning to the sounds of happy students playing in the playgrounds.
MON 26 AUG 2024 – DAY 2
Cultural immersion with the life-changing school of St Jude
Location: The School of St Jude, Sisia Campus, Sisia, Tanzania
Included: Home Visit Transport, Translator and Gift Pack | Breakfast, Lunch and Dinner | Accommodation (Twin Share): School of St Jude
Today we will immerse ourselves in the outstanding School of St Jude. Take a tour of the school, meet the students, join an art or music class and visit the home of a bright young student. Our visit is a heartwarming experience that will immerse us in Tanzanian culture, allowing us to learn a little Swahili and sample some local foods. It is also a fantastic way to see your impact simply by travelling with Adventure Out Loud, who donate 50% of our profits to keep disadvantaged children in school.
Notes:
Dinner: Dinner will be at Arusha's most famous restaurant, Khan's BBQ. Khan's BBQ is a family run restaurant that started as a auto mechanics shop. At night, the team would set up big charcoal barbecues, and over time, the restaurant's delicious food started bringing big crowds. Today Khan's is one of the best-ranked things to do in Arusha. The food consists of freshly barbecued meat, naan and Zanzibar pizza; all delivered fresh to your table. They also have a salad buffet you can return to as many times as you wish, and the salads are freshly prepared and safe to eat. The atmosphere at Khan's is also very unique, as you sit on the side of Mosque St, with cars and people passing by, listening to the buzz of the town and also the call to pray from a nearby mosque.
TUE 27 AUG 2024 – DAY 3
Kilimanjaro: prep day
Included: Breakfast, Accommodation (Twin Share): Chanya Lodge
Dinner at own leisure and cost
At 9 am, your Kilimanjaro guiding team will collect you from St Jude and drive you to Moshi (approximately 2 hours away). Over lunch (at own cost), they will give you a full trek briefing, and after lunch, they will personally check your gear. If you need to hire gear, they will also take you to a hire shop. If you don't need to hire gear, you can relax by the pool or head to town for a walk through the local markets.
Notes:
We check your gear to ensure you have everything you need to enjoy your climb and to ensure you are safe.
If you do not have the right gear, we will take you to a hire shop to hire the missing item/s.
Hiring gear is usually easy and cheap
See the What to pack section for a complete packing list and video
Photo is of Bobby - Our head guide on our Kilimanjaro Trek
WED 28 AUG 2024 – DAY 4
Kilimanjaro: Londorossi Gate to Big Tree Camp
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 2,100m to 2,800m
Distance: 7 km
Hiking Time: 3 - 5 hours
Habitat: Rainforest
Rating: Moderately challenging
The drive from Moshi to Londorossi Gate takes about 2 - 3 hours. After registering at the gate, we drive 45 minutes to the trailhead. After lunch, we'll begin our trek along a winding trail up to Big Tree Camp. This trail can be muddy and slippery, with frequent rain. We recommend that you bring or hire good wet-weather gear.
THU 29 AUG 2024 – DAY 5
Kilimanjaro: Big Tree Camp to Shira Camp 1
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 2,800m to 3,500m
Distance: 7 km
Hiking Time: 4 - 6 hours
Habitat: Heather & Moorland
Rating: Challenging
Today we leave the rain forest and enter the heather and moorland of tall grasses and volcanic rock draped with lichen beards. The trek is more challenging than yesterday, but the views of Kilo are spectacular on a clear day, and sometimes you will find signs of buffalo or eland antelope during your trek. You may even hear jackals barking at night.
FRI 30 AUG 2024 – DAY 6
Kilimanjaro: Shira camp 1 to Moir Camp via Shira Ridge
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 3,500m to 4,100m
Distance: 11 km
Hiking Time: 4 - 6 hours
Habitat: Heather & Moorland
Rating: Moderately challenging
Crossing Shira Ridge, we head towards Shira Camp 2. The views over the Rift Valley and out towards Mt Meru are spectacular today, and the ever-changing landscapes are stunning. You will walk on ground where lava once flowed and pass between giant Senecien, a flowering plant that grows up to 10m high. This is an easier walk than yesterday, and after relaxing at camp, you will have the option to go on an afternoon acclimatisation trek.
SAT 31 AUG 2024 – DAY 7
Kilimanjaro: Moir Camp to Barranco Camp via Lava Tower
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 4,100m to 3,900m via 4,700m
Distance: 10 km
Hiking Time: 6 - 8 hours
Habitat: Semi-desert
Rating: Challenging
From the Shira Plateau, we continue our trek East. The walk is a gradual incline that leads us to lunch at Lava Tower (4,700m). After lunch, we descend quickly through some of the most stunning scenery you will ever see to reach Barranco Camp (3,900m). This is a challenging trek, and it is not uncommon to feel the beginning effects of Acute Mountain Sickness (AMS). Despite ending the day at the same elevation as you started, this is a very important day for acclimatisation
SUN 1 SEP 2024 – DAY 8
Kilimanjaro: Barranco Camp to Karanga Camp
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 3,900m to 4,000m
Distance: 5 km
Hiking Time: 4 - 5 hours
Habitat: Alpine desert
Rating: Challenging
Today we tackle one of the most exciting parts of our trek, Barranco Wall. Despite the well-trod path, ascending this 300m high wall is extremely challenging. Lucky, you're joined by an experienced team of guides and porters who will sing, dance and support you all the way to the top. Here you'll be rewarded with breath-taking 360-degree views of never-ending valleys, far-away savannas and millions of fluffy white clouds billowing below. Except for one short and steep ascent into camp, the rest of the day is very easy.
Notes:
Today is a challenging trek that involves scrambling. If you have a fear of heights or you struggle scrambling up & down rocks, please discuss with our team of experts.
MON 2 SEP 2024 – DAY 9
Kilimanjaro: Karanga Camp to Kosovo Camp
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 4,000m to 4,800m
Distance: 4.5 km
Hiking Time: 4 - 5 hours
Habitat: Alpine desert
Rating: Moderately challenging
After breakfast, we leave Karanga Camp on a steady ascending route to Barafu Camp. This trek offers views of both the Kibo and Mwenzi peaks, along with the summit glaciers, from a number of different angles.
This is an easy and short trek to ensure you are well-acclimatised and rested before tackling Uhuru Peak tonight. Arriving at camp, you will enjoy a hot lunch and an afternoon sleep before you tackle the ultimate challenge - summit night.
MON 2 SEP 11:00 pm - TUE 3 SEP 2024 11:00 am – DAY 10
Summit Night: Kosovo Camp to Uhuru Peak (Return)
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 4,800m to 5,895m
Distance: 4.5 km ascent / 4.5 km descent
Hiking Time: 7 - 8 hours ascent / 3 - 4 hours descent
Habitat: Arctic zone
Rating: Extremely challenging
Starting our trek at midnight, we zig-zag between the Rebmann and Ratzel glaciers and up towards Stella Point (5,685m). Tonight is extremely cold, and the trek to Stella Point can feel like it will never end. However, sunrise and a hot ginger tea at Stella Point will breathe new energy into your tired body. After a short break, we'll follow the crater rim for another hour to Kilimanjaro's highest point, Uhuru Peak. Standing on the "Roof of Africa", you'll undoubtedly feel proud of what will be one of the biggest physical and mental challenges of your life. After a short photo opportunity, we begin our descent back to Kosovo Camp.
This is the most challenging part of the trek due to the extreme cold and a lack of oxygen, it is also the most dangerous, and to be successful, you must trust and listen to our team of experienced guides.
TUE 3 SEP 2024 – DAY 10
Kilimanjaro: Kosovo Camp to High Camp
Included: Kilimanjaro Entry & Camping Fees | Transport | Professional Guides & Porters | Breakfast, Lunch and Dinner | Accommodation (Twin Share – in 3 man tents): 4 Season Hiking Tents (Mat Provided) | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet | Mess tent with table and chairs for all meals
Summary:
Elevation: 4,800m to 3,800m
Distance: 3.5 km
Hiking Time: 2 - 3 hours
Habitat: Alpine desert & heather
Rating: Moderately challenging
After a short nap and something to eat, we make our way to High Camp. This is an easy downhill stroll that most people enjoy. High Camp offers a stunning view of Kibo Peak on a clear afternoon. Whilst you may be too tired to appreciate the magnitude of what you have just achieved, you'll feel like a new person after a good night's sleep.
WED 4 SEP 2024 – DAY 11
Kilimanjaro: High Camp to Moshi
Included: Kilimanjaro Entry & Camping Fees | Professional Guides & Porters | Breakfast and Lunch | Accommodation (Twin Share): Chanya Lodge | Altitude Safety Check (Twice Daily) | Emergency Oxygen Tank | Portable Private Toilet
Dinner at own leisure and cost
Summary:
Elevation: 3,800m to 1,800m
Distance: 14 km
Hiking Time: 3 - 5 hours
Habitat: Rainforest
Rating: Moderately easy
After breakfast, we continue our descent through the heather and moorland and into the rainforest. Reaching Mweka gate, you'll celebrate your achievement with a delicious lunch and a cold beer. After lunch, we say goodbye to our porters and guides and head for a well-earned hot shower and soft bed.
THU 5 SEP 2024 – DAY 12
Relax. You've earned IT
Location: Moshi, Tanzania
Included: Breakfast and Dinner| Accommodation (Twin Share): Chanya Lodge
Lunch at own leisure and cost
Spend the day relaxing by the pool, packing, exploring the bustling Moshi, enjoying a coffee at Union Cafe or braving a gentle massage. In the evening, enjoy a celebration dinner as you say goodbye to new friends and celebrate your outstanding achievements.
FRI 6 SEP 2024 – Day 13
End of Tour
Included: Airport Transfers | Breakfast
Enjoy a relaxing day in Moshi before boarding your plane back home with memories to last a lifetime.
Do I need travel insurance to join this trip?
Yes, Comprehensive travel insurance is compulsory for everyone taking part in this trip.
Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation (including helicopter rescue and air ambulance where applicable)
· personal liability.
We also suggest it covers cancellation, COVID-19, curtailment and loss of luggage and personal effects.
You should also ensure your policy covers all of the adventure activities included in your itinerary, including trekking and camping without technical gear up to 6,000m (for Kilimanjaro) and wildlife experiences.
You must provide proof of insurance to Women Embrace Adventure and Adventure Out Loud Pty Ltd prior to departure.
Women Embrace Adventure and Adventure Out Loud Pty Ltd reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
We highly recommend purchasing your insurance as soon as you have paid your refundable deposit.
Does this tour include International flights?
No, you are responsible for all flights needed to partake in this adventure.
I am a single traveller; will I need to pay a single supplement for this trip?
The price of this trip includes twin share accommodation. If you are travelling by yourself, you will be sharing a room/tent with another adventurer.
We will endeavour to pair you up with an amazing, like-minded WEA lady. Often half the fun of an adventure is having someone to share all the excitement with. Limited single supplement may be available, contact WEA at info@womenembraceadventure.com.au for applicable costs.
What Visas do I need for my adventure?
Requirements for travel visas vary widely depending on your nationality and your destination. We will share all information you need to know about visas, including links to apply, in plenty of time from our departure date.
Are airport transfers included in Africa?
Yes! Airport transfers are included for this tour. Your WEA host and or AOL guide or driver will personally meet you at the airport when you arrive and drop you at the airport on the last day of the trip.
What is the main currency used in Africa?
Each of the 54 countries has its own currency. We recommend you bring USD cash, we will help you convert into the local currency so you can purchase souvenirs, drinks, any meals not included, etc.
How do I purchase $US for my trip?
It is recommended that you purchase larger currency notes (i.e. US$100 and US$50 bills) from an exchange vendor or bank in your home country. Larger notes will receive better exchange rates in Africa when you convert to local currency. USD currency notes MUST be printed after 2006 and must not be ripped or damaged in any way.
Can I use a credit card or withdraw from an ATM during my adventure?
ATMs may not be readily available during our adventure, however, they may be available in capital cities.
Where possible, we try and take you to locally-owned shops, attractions and hotels to ensure the money you spend stays local. As such, most do not accept credit card payments and you will be required to pay with cash. We recommend you still bring a credit card for emergencies.
Do I need to tip in Africa?
Generally, most people working in the tourism sector in Africa will expect a tip. This means you should expect to tip your in-country guides, drivers and restaurant and hotel staff. The amount you tip varies across different countries. A tipping guide for each destination will be made available for you closer to our adventure so you are prepared. It is not necessary to tip WEA guides/leaders at any time.
Is Africa safe to travel?
Yes. Africa is made up of 54 independent countries and most, including all the countries we travel to, are safe to travel.
As with all travel, you must be cautious and follow the guidelines and recommendations from your local guides. From our experience, Africans appreciate and protect tourists. They love to immerse you in the culture and are proud to show you their country.
What is healthcare like in Africa?
Public healthcare is basic in most African countries. Each year it improves however medical centres and hospitals are often under-staffed and under-resourced. There are a number of reputable private clinics and hospitals and in the event you need treatment.
What Laws and regulations should I be aware of when visiting Africa?
Some laws in Africa are different to those in your home country. We advise you to understand the local laws before you visit and recommend you check the Smart Traveller website for up-to-date notifications.
Here are a few common differences:
· Single-use plastic bags are illegal in some countries. For example, in Kenya, possession of a single-use plastic bag may incur a penalty of up to $40,000 and 4 years in prison.
· Cash restrictions may limit the amount of cash you can carry in and out of their country.
· Women, children and animal rights are not the same as in developed countries.
· The possession of pornographic material is often illegal.
· Homosexual activity is illegal and penalties may include imprisonment.
· Penalties for drug offences are severe and include lengthy imprisonment.
· Photography around military zones, military assets and of military personnel is prohibited.
· Serious crimes, such as treason and murder, carry the death penalty.
· Penalties for some crimes, including rape and robbery with violence, include corporal punishment.
· Travellers are often prohibited from working or volunteering without a valid work permit.
· Destroying local currency is against the law.
· Smoking in public places may be banned and fines and imprisonment may apply.
· Possession of ivory, even in the form of jewellery purchased outside of Africa, is strictly prohibited.
· Distributing religious material in public without a licence is illegal.
Visitors are also encouraged to remember that some Australian (or your home country) criminal laws, such as those relating to money laundering, bribery of foreign public officials, terrorism, forced marriage, female genital mutilation, child pornography and child sex tourism, apply even while you are overseas.
What policies are in place for my safety in Africa?
Your health and safety are our number one priority! We proactively manage health and safety risks before, during and after your adventure and we have developed and implemented a range of safety policies and procedures to ensure you have a memorable and safe adventure.
Here are a few examples:
· WEA and AOL have built a team of professional local guides and drivers who have extensive experience living and guiding in the regions you are exploring.
· We avoid major tourist attractions, shopping malls and areas that might be a target.
· We stay in local boutique guest houses that aren't known for accommodating Westerners. This also ensures profits stay in the communities we visit rather than heading overseas to a large international company.
· WEA and AOL perform a detailed risk assessment for every activity and every adventure. This assessment is updated throughout the adventure and itineraries are kept flexible to ensure activities, or entire adventures, can be cancelled or amended where an unacceptable risk is identified.
· We keep groups small and manageable
· We only use providers who we trust and have previously built a good relationship with over many years.
· WEA & AOL carry all of the necessary insurance.
· We check all of your gear before you start your Kilimanjaro trek and we complete an altitude scorecard twice daily during your trek.
What if I get injured or sick during the adventure?
Our guides are trained in First Aid and will be able to help with minor injuries or illnesses. If your condition is more serious, we will take you to the closest reputable medical clinic or hospital for treatment. If your condition is very serious, you may be required to be evacuated to another country, or even back to your home country. You will be required to personally cover any costs associated with your treatment and/or evacuation and it is mandatory for you to purchase comprehensive travel insurance to protect you against this unlikely event.
What immunisations, vaccinations and medications do I need to visit Africa?
It's important that you receive the most accurate and up-to-date travel and health information for the region you are visiting by booking an appointment with a certified travel doctor at least 3 months before departure.
When visiting your doctor, let them know which specific countries and regions you are visiting by printing your itinerary and giving them a copy.
At a minimum, you will need proof of your Yellow Fever immunisation to enter most African countries and to re-enter Australia. We also recommend you bring medication for malaria and traveller's diarrhea at a minimum.
How do I find a travel doctor?
Travel medicine is very specific and we highly recommend you see a certified travel doctor. If you don’t have a travel doctor, you can find one on the Travel Medicine Alliance website.
Can I buy medications during my trip?
Yes, but we do not recommend this for two reasons:
We cannot guarantee the medicine is authentic.
Most of your itinerary is in remote areas, many hours’ drive from a pharmacy/hospital. You should bring all the medication that you think you might need during your adventure with you. If you need to interrupt your adventure to visit a hospital or pharmacy, you will be responsible for covering any additional costs.
How prevalent is malaria in Africa?
Malaria is prevalent across most of Africa but not on Mt Kilimanjaro, or other areas above 2,500m.
How do I minimise the risk of catching malaria while in Africa?
To minimise your risk of catching malaria:
Discuss malaria prevention medication with your travel doctor.
Sleep under a mosquito net, wear long sleeve clothing and use mosquito repellent.
Is the water safe to drink in Africa?
Tap water is NOT safe to drink in Africa. Bottled and boiled water will be provided for you during your adventure. You will need to use bottles or boiled water even when brushing your teeth to lower the chances of becoming unwell.
I have a food allergy. Will this be a problem during my trip?
No. Many of our adventurers have allergies. Meals on Kili are freshly prepared and our team takes every precaution to ensure food is not cross-contaminated. During our safari and Gorilla trip, we eat at restaurants that will be able to accommodate most dietary needs.
Note: If you carry an EpiPen you will be required to bring two, one for yourself and one for your guide to carry.
How do I keep my passports and cash safe during my adventure?
We recommend that you keep your passports and cash out of sight in your locked room, preferably in a locked bag or cupboard. You should also have a copy to carry around with you and save a copy online (i.e. in your email or on Google Drive, etc.). Cash should be hidden in multiple locations to avoid the risk of theft.
How do I minimise the risk of becoming ill in Africa?
· Drink bottled water
· Wear footwear at all times
· Have regular showers
· Use hand sanitiser before and after you eat
· Avoid eating uncooked food, particularly washed salads and food from unknown vendors
· Use mosquito repellent, malaria treatment medication, sunscreen and appropriate clothing.
How much spending money will I need during my adventure?
Our adventures are mostly all inclusive. This means that all of the big items are already covered in your adventure fee (i.e. accommodation, activities, transport, most meals, etc). We recommend you budget US$50/day to cover other incidentals such as tips, visas, souvenirs, drinks, tips, etc.
What do I pack for my Kilimanjaro adventure?
You will be given a comprehensive Kilimanjaro packing list in plenty of time as well as access to AOLs Kilimanjaro packing Video. Both of these resources have everything you need to know about packing for Kili.
Will a guide check my Kilimanjaro gear before I start my trek?
Absolutely. The head guide and team of experienced guides will personally check your gear the day before we start out for our trek. We need to ensure you have all the right gear to be sure you will be warm, comfortable and safe. If you are missing something, it is not a problem, we will take you to a shop to hire whatever you need.
How fit do I need to be to trek Kilimanjaro?
Although no mountaineering experience is required, a high level of fitness is necessary. You’ll need to be comfortable walking 6-8 hours uphill a day. Although the distances may not be long, the altitude makes it harder than your average uphill hike. We are in no rush and we have plenty of time each day to get between camp sites. A slower pace may give you more time your body has to adapt to the altitude and continuous uphill walking and make for a more enjoyable experience.
When should I start training to trek Kilimanjaro?
You should have at least a moderate level of fitness and start serious training at least 6 months prior to climbing Kilimanjaro and recommend increasing your aerobic exercise in the months leading up to your trip by walking, running or climbing stairs.
Does having a high fitness level guarantee success in summiting Kilimanjaro?
Unfortunately no! Fitness is a key component and will help ensure you are less sore during and after your trek but it does not guarantee you will make it to the top. Effective acclimatising to altitude can be more important than fitness in some instances.
What causes altitude sickness?
Altitude sickness is a result of the air getting thinner as you ascend, making it harder to absorb as much oxygen as you easily do at sea level. As your oxygen levels decrease, your body starts to prioritise essential functions, by shutting down other functions, in order to survive. To find out more, read our blog: What is altitude sickness?
What are the common symptoms of altitude sickness?
Headache, nausea, vomiting, poor appetite, dizziness, sleep disturbance, fatigue, lethargy or breathlessness are a few of the common symptoms.
Are there showers while we are trekking Kilimanjaro?
NO there are no showers on Kilimanjaro but you will receive a small bucket of warm water each day for washing.
How can I prevent altitude sickness?
The best way to prevent altitude sickness is to spend more time on the mountain. We are taking on an 8-day Kilimanjaro trek which will give our body time to acclimatise by producing more red blood cells.
How do I know if altitude affect me?
There is no way of knowing. The summit of Mount Kilimanjaro is above 5,800m/19,000 feet. At this altitude it’s very common for adventurers to experience some health effects from the altitude. It does not discriminate - age, gender or fitness. It even happened to Sir Edmund Hillary! Everyone will adapt to the altitude and thinning air differently and there is no way of knowing until you are on the mountain. To help you best acclimatise and make your climb easier we keep ascent pace slow.
It is important that you discuss altitude with your doctor if you have pre existing medical conditions. Some pre-existing medical conditions are known to worsen at high altitude and be difficult to treat on the mountain, which may lead to more serious consequences.
Will oxygen be available if needed?
The guides will carry medical oxygen. The oxygen that we carried is strictly for emergency use only – and cannot be used by clients to assist in climbing or summiting.
Can I take drugs to prevent altitude sickness?
Acetazolamide (Diamox) can be used to reduce the effects of altitude sickness and periodically help breathing. Again, please consult a doctor before taking Diamox as some people are allergic. Painkillers can also be effective in easing your headache, but they won’t treat the condition.
Can I train for altitude on Kilimanjaro?
Unless you live somewhere that is above 2,500m, you can’t effectively train for altitude. The best way to increase your chances of successfully summiting Kilimanjaro is to give your body time to acclimatise – which we have done by organising 8 days on the mountain. Altitude gyms and masks may help but they are expensive and there is no scientific evidence to prove they work.
What are the treatments for altitude sickness?
It is better to prevent altitude sickness than to try to treat it. Therefore, you should always follow these golden rules:
If you feel unwell, you have altitude sickness until proven otherwise.
Do not ascend further if you have symptoms of altitude sickness.
If you are getting worse then descend immediately.
Do I need to tip on Kilimanjaro?
There is a tipping culture on Kilimanjaro and your support crew will expect that you tip. We will provide a tipping guide which clearly outline how much you should tip.
How am I kept safe on Kilimanjaro?
Here are a few of the ways we keep you safe on Kilimanjaro:
We are spending 8 days on the mountain that includes additional acclimatisation days, anything shorter than 6 or 7 days is dangerous
Our head guide, Robert Woiso (Bobby) has been climbing Kilimanjaro since 2005 and we are lucky enough to have him leading our trek.
We have a safety over summit policy and we will not risk your safety, or the safety of our team, to summit. We will turn you around before it becomes dangerous and uncontrollable.
Our team inspect every participant’s equipment before we begin our trek. Where required, we will find and hire additional equipment to ensure you’re safe.
Our guide and porter team is experienced at managing altitude risks and keeping you safe.
Our team has a direct line to the Intensive Care Air Ambulance and they carry oxygen that is easily accessible in case of an emergency.
We complete twice daily vital health recordings to monitor your symptoms.
At the start and end of each day we discuss the following day and what is required of you so you are well informed.
What is the best hospital around Kilimanjaro?
Kilimanjaro Christian Medical Centre has a team of highly qualified doctors who are experienced with treating patients suffering from altitude sickness. Equally important, the hospital is clean, modern and safe. Visiting a hospital is a back-up plan though, when you travel with us, our goal is to ensure we manage your altitude symptoms so that you don't need to go to hospital.
How will I get drinking water on the track?
While on the trek, your guides will boil and cool 3 litres of water for you per day. This will ensure the water is safe to drink and you stay hydrated on the trek. We recommend you pack 3 x 1 litre refillable water bottles. Please note disposable plastic containers are not allowed on the mountain.
What will the weather be like on Kilimanjaro?
Part of what makes Kilimanjaro so unique is the diversity of ecosystems and micro-climates on its slopes. This same benefit is what makes predicting conditions a challenge. You should trek expecting everything from tropical rainforests to sub-zero landscapes. The weather is prone to shift without warning and it is best to be prepared for all possibilities.
What are the toilet facilities like?
There are drop toilets at some of the campsites however they are not great. We have arranged a private portable toilet and toilet tent for our group. This will be cleaned each day and is much nicer than the campsite toilets.
What is the average success rate for climbing Mt Kilimanjaro?
The company that we have partnered with, Adventure Out Loud have. 98% success rate. The reason this is much higher than most companies is allowing more days on the mountain to acclimatise.
Do your mountain guides carry first aid kits?
Yes. We carry multiple, comprehensive first aid kits and our mountain guides are fully trained on their use. All of our mountain guides are first-aid qualified.
Layers and a well-packed day pack are the key!
Your guide will always accompany you on the trail, however, you are unlikely to see the porters (they are super fast) except when you arrive at camp.
It is extremely important you carefully pack a smaller day pack you carry yourself. Anything you need during the course of the day should be in your day pack including, most importantly, something warm and something waterproof.
Light clothing is generally enough until you reach the 3-4000 metre/12-14,000 feet altitude range but always have something warm and waterproof in your daypack.
Beyond these altitudes, even if the mornings are glorious, you must always be ready for dramatic changes in the weather, including snow and rain.
You must have clothing with you in your daypack for all conditions.
Your daypack needs to be large enough to carry these clothes, at least 3 litres of water and any other items such as camera equipment, personal medications, snacks or anything you will need during the day.
The final ascent to the summit is done at night/very early morning and this is when the coldest temperatures are experienced. You should be prepared for temperatures of minus 25º Celsius and have the right clothing for these conditions.
You need to be prepared for every type of weather, every day!
Below you will find a comprehensive packing list. We will also send this to you in a word document as we get closer to our departure date.
Some hot tips..
Wear in your footwear well before the trip to prevent blisters.
Test your boots are waterproof by stepping in a 7-10cm deep puddle/bucket and spraying your boots while wearing them with a hose for 1 minute.
Long sleeve, moisture-wicking, dark clothing is best.
Polarised sunglasses are recommended to prevent photokeratitis (sunburnt eyes).
Batteries deplete rapidly in cold weather, bring spares and a power bank/solar panel.
Water bladders are prone to freezing. Nalgene bottles are better and can hold hot water to take to bed for warmth doubling as a hot water bottle.
Disposable bottles are prohibited & incur a US$50/day fine per bottle.
There are no showers on Kilimanjaro but you will receive a small bucket of warm water each day for washing.
Temperatures drop to 0º Celsius most nights and may reach - 25º so layering is key
Nate from Adventure Out Loud has a great video on what to pack. Click here to check it out: https://youtu.be/tZx2dbcnPtE
PACKING LIST
HEAD WEAR
o Head lamp (300+ lumens) & spare batteries
o Polarised sunglasses
o Neck-warmer, scarf or buff
o Warm beanie
o Hat for sun protection
BODY WEAR
o 2 thermal layers(top & bottom)
o 2 warm fleece/jumpers (top & bottom)
o 1 ski jacket (or insulated jacket equivalent)
o 1 ski pants (or equivalent)
o 1 waterproof layer/wet weather gear (top, bottom & bag) or large poncho that also covers your day bag
FOOTWEAR
o Waterproof hiking boots
o 1 pair of thick woollen socks
o 1 pair of thermal socks
o 4 pairs of hiking socks
o Comfortable enclosed camp shoes
HAND WEAR
o Glove liners/inner gloves
o Warm, water-proof ski gloves or mittens
BAGS
o 60 - 70L hiking/duffel pack (provided by AOL, carried by a porter)
o 30 - 40L day pack (carried by you)
o Lockage bag to store extra gear at the hotel
GENERAL CLOTHING
o 3 - 4 shirts (one long sleeve)
o 2 hiking pants (tights/sports pants are ok but may be too cold after day 4)
DRINKING
o Re-usable water bottles (3 - 4L in total with at least 3 x 1L bottles)
OTHER
o Warm sleeping bag (4 season or -10º rating)
o Thermal sleeping bag liner (AOL rent for AUD$25)
o Small, inflatable pillow
o Snacks - Muesli/energy bars, nuts, dried fruit, etc. (Ziploc bags recommended)
o High SPF sunscreen and lip balm
o Voltarin/fisio cream
o Medication for traveller's diarrhoea
o Personal medications
o Toiletries
o Sanitary items (altitude may affect menstruation)
OPTIONAL
o Hanky
o Camera
o Earplugs
o Diamox for altitude sickness
o iPhone with music/podcasts
o Portable battery to recharge
o Chemical hand or toe warmers
o Dry bags to keep clothing dry
o Gaiters (if rain pants don’t cover boots)
o Microfibre towel
o Walking poles
o Small personal first aid kit including blister packs
o Wipes or re-usable cloth
EQUIPMENT HIRE
Additional hiking equipment can be hired if needed. However, we highly recommend that most of your clothing and equipment you bring yourself.
If you do require any gear, below is a list of some of the equipment available to hire in the country and the approximate rental costs.
Please note: this is approximate costs only and could cost more
Sleeping bag – USD30
Trekking poles – USD10
Gaiters - USD10
30 litre day pack - USD20
Waterproof jackets/hooded parkas - USD15
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward book and pay our third party providers early to ensure everyone can have the best experience possible. The reason we have cancellation fees is the money you pay in deposit, holding fees and payments are used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
The deposit paid for this trip is non- refundable
After booking-We reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
Notice of cancellation must be received in writing and sent to info@womenembraceadventure.com.au. If it becomes necessary for you to cancel your trip, the following cancellation fees will apply.
Cancellation dates:
More than 180 days before departure
Full deposit is forfeited plus any additional fees and booking costs
120 – 179 days before departure
25% of total fee, Full deposit is forfeited plus any additional fees and booking costs
90 – 119 days before departure
50% of total fee, Full deposit is forfeited plus any additional fees and booking costs
60 – 89 days before departure
85% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Less than 60 days before departure
100% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Please note the above is a guide only and may vary depending on what has already been booked for your participation in the tour itinerary. Cancellation fees may increase to cover these unrecoverable costs (examples of unrecoverable costs include, but are not limited to, gorilla & chimp permits that are non-refundable and cannot be transferred). Cancellation fees are in addition to the non-refundable deposit.
Depending on your reason for cancellation, you may be entitled to make a travel insurance claim. We will gladly assist you with this claim by providing a letter summarising the tour costs you have incurred/forfeited as a result of your cancellation.
Due to the nature and cost of this trip there is an extensive list of Terms and Conditions. Please be sure you have read and agree to the below before booking.
Embrace Africa T&C
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, our Covid-19 Policy and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for September 2024 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start or required travel insurance.
Prices are correct as of May 20, 2023 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $3,000 per person is required to secure your booking.
You will be invoiced for the balance owing which is payable in two instalments.
Invoices are payable via direct deposit (no fee) and PayPal or credit card (3% fee applies.)
Travel insurance is mandatory and can be invaluable if you need to change your plans, or become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase including company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance will cover you for cancellation, change of travel plans, evacuation and repatriation.
All current government safety and health guidelines at the time of booking and departure must be adhered including all Covid-19 requirements. Any additional costs related to but not limited to government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Please read carefully the terms and conditions of this contract.
In registering for one of our adventures and paying your deposit, you agree to be bound by these conditions which constitute the agreement between Women Embrace Adventure/Embrace Escapes Pty Ltd (WEA) (ABN 83620632215) and you. No purported variation of these conditions will be effective unless in writing and signed by a person so authorised by WEA. In these terms and conditions reference to “WEA representatives” means tour leaders and staff of WEA and its officers, employees, agents, licensees, guides and other third parties and representatives and the land management authorities in each country in which the tour is conducted, or any of them. WEA has partnered with Adventure Out Loud Pty Ltd (ABN 85 124 320 529) for this adventure.
1. How to secure your place
To reserve your place:
1. Click on the "Book Me In" button
2. Complete the online registration form
3. Pay your $3000 non refundable deposit by clicking on the
2. Travel insurance
Personal travel insurance is not included in the tour price. Adequate and valid travel insurance is compulsory for all WEA Pty Ltd travellers. Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation (including helicopter rescue and air ambulance where applicable)
· and personal liability.
We also suggest it covers cancellation, COVID-19, curtailment and loss of luggage and personal effects. You should also ensure your policy covers all of the adventure activities included in your itinerary, including trekking and camping without technical gear up to 6,000m (for Kilimanjaro) and wildlife experiences.
You must provide proof of insurance to WEA prior to departure. WEA reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
3. Evacuation or withdrawal from tour
In the unlikely event of an evacuation or withdrawal from any tour, WEA and Adventure Out Loud Pty Ltd reserve the right to pass on costs incurred, including transport, logistical support and communications. Clients should submit these costs to their travel insurance company as part of their claim. Clients who have to withdraw from the tour for medical or any other reason, will be required to return to Australia on the first available international flight. They will also be required to meet any personal accommodation, transport and medical expenses incurred during their time away from their nominal home and claim these against their personal travel insurance policy. WEA and Adventure Out Loud Pty Ltd do not accept liability for any of these expenses.
4. Personal images and video footage
You agree that WEA Adventure Out Loud Pty Ltd may use video footage and images of you taken during the tour without recourse to you and without compensation to you, for publicity and promotion purposes through whatever medium it chooses. If you do not agree to using these images, you must inform us at the time of booking or via email info@womenembraceadventure.com.auprior to departure.
5. Personal information
In order to be able to supply our adventure service to you WEA will need to collect certain personal information from you. The information may be disclosed to, or collected on our behalf by, our service providers to enable the services to be provided but will not be used by them for any other purpose without your express permission.
6. Health & fitness requirements
You must be in good health and physical condition and are strongly advised to follow our pre-departure fitness training recommendations, where necessary. You will be required to submit a medical questionnaire which will be provided to you after booking. If you will be trekking above 2,500m during your tour, or you have a pre-existing medical condition, you will be required to have a medical doctor sign this form. You must return this form to us 60 days prior to departure.
Tours take place in remote areas where there is little or no access to normal medical services or hospital facilities for serious problems. Evacuation, where necessary, can be prolonged, difficult and expensive. Medical and evacuation expenses will be your responsibility. While we do not discriminate by age, due to the extreme nature of some of our tours, we strongly discourage participants over 79 years of age. WEA and Adventure Out Loud Pty Ltd reserves the right in its absolute discretion to refuse a participant.
7. Medical disclosure
It is your responsibility and you must advise WEA of any pre-existing medical condition and/or disability that might reasonably be expected to increase the risk of you requiring medical attention while on our tours. WEA or our suppliers may require additional medical assessment by a medical practitioner. WEA reserves the right, at its reasonable discretion, to cancel your booking and refund the money paid by you, less any unrecoverable costs. WEA also reserves the right to cancel your participation in a trip at any time, including after the commencement of your trip, with no right of refund if your medical condition and/or disability could be reasonably expected to affect the normal conduct of the tour and the safety and enjoyment of other participants.
We do not allow travellers under the age of 18 years.
You declare and warrant that:
1. You are in good health and mental and physical fitness at the time of booking this tour;
2. You have disclosed to WEA every matter concerning your health and mental and physical fitness of which you are aware, or ought to reasonably be expected to know, that is relevant to WEA decision to permit you to go on the adventure tour;
3. Immediately upon any adverse change in your health or fitness that may be likely to affect WEA decision to permit you to go on the adventure tour, you will notify WEA in writing of any such adverse change;
4. WEA are permitted to disclose medical information to our consultant doctor.
5. WEA and Adventure Out Loud Pty Ltd consultant doctor may exclude you from a tour if he/she deems it necessary. You acknowledge that the obligation to disclose under this condition continues from the time of booking the tour through to departure and extends for the duration of the tour;
6. You have taken the necessary precautions to immunise/vaccinate for the destination you are travelling to. If you fail to comply with the duty of disclosure in this condition and if WEA would not have permitted you to undertake the tour, or continue participation of the tour, had you made full disclosure under this condition, WEA will not be held liable.
8. Tour leaders
WEA and Adventure Out Loud Pty Ltd reserve the right to cancel any tour prior to departure. In this condition, ‘tour leader’ includes both the nominated tour leader and any other nominated person given at any time the task of leading or supervising any aspect of the tour.
WEA and Adventure Out Loud Pty Ltd tour leaders take their responsibilities seriously and if for any reason a tour leader believes, in his or her absolute discretion, that you should not participate in the tour, before your departure, even if you pass your medical, he/she may exclude you from the tour.
If for any reason during a tour the tour leader considers you should not participate further due to you committing an illegal act, or in the opinion of the tour leader, your behaviour is causing or is likely to cause danger, distress or annoyance to others, or your fitness or health is inadequate, he or she may direct you not to continue and you must follow the nominated tour leader’s instructions. In this case, you will not be entitled to any refund. Travel insurance may compensate you depending on the circumstances.
WEA and Adventure Out Loud Pty Ltd reserve the right to change, at any time, the tour leader of any tour. If that happens, WEA and Adventure Out Loud Pty Ltd will try to ensure that the alternative tour leader has expertise commensurate with that of the original tour leader. Any such change by WEA and Adventure Out Loud Pty Ltd will not give rise to any right on your part to cancel the tour or claim any expenses, loss or damage which may be suffered.
9. Cancellation by WEA or Adventure Out Loud Pty Ltd
WEA Adventure Out Loud Pty Ltd reserves the right to cancel a departure and will advise you of such cancellations no later than 30 days before the tour departure date, unless cancellation occurs within 30 days of departure, in which case you will be notified as soon as possible.
If due to ‘Force Majeure’ or government travel advice, WEA and Adventure Out Loud Pty Ltd reserve the right to cancel or postpone a departure at any time. With any form of cancellation, WEA and Adventure Out Loud Pty Ltd will do their best to offer you alternative arrangements if available. If the price of your alternative adventure is of lower value than the original booking, we will refund the difference, less any charges, to you.
If you do not accept the alternative arrangements, a refund will be granted at the sole discretion of WEA and Adventure Out Loud Pty Ltd. If cancellation is due to ‘Force Majeure’, government travel advice, a pandemic or a similar event that results in an inability to safely operate the tour, no refunds will be offered.
If you are offered a refund, it will be subject to condition 22 and will be less unrecoverable costs and your $3,000 non-refundable deposit. WEA and Adventure Out Loud Pty Ltd will not be liable for any incidental expenses that you may have incurred as a result of your booking being cancelled, including but not limited to visas, vaccinations, travel insurance excess or non-refundable flights.
10. Force majeure
WEA and Adventure Out Loud Pty Ltd will not be liable for any delay in, change to or cancellation of tours due to ‘Force Majeure’. ‘Force Majeure’ is defined as any circumstance beyond the reasonable control of WEA and Adventure Out Loud Pty Ltd and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire and strikes. WEA and or its third party reserve the right either before or during the course of the tour to refuse to carry or accommodate any client which it reasonably considers, in the light of the best interests of all participants within the tour group and crew, to be unsuitable by reason of physical or mental condition or unruly behaviour.
11. Cancellation due to small tour numbers
WEA and Adventure Out Loud Pty Ltd reserves the right to cancel any tour prior to departure in the event that there are too few people booked on a tour in which case you will be given a full refund of the tour price paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
We require a minimum of 6 adventurers to confirm each tour. If numbers fall to 6 or below, we reserve the right to cancel, or change dates of the tour or refer you to another existing tour. Tour numbers are regularly reviewed, and we will notify you of any cancellations no later than 30 days prior to your selected departure date. If numbers for your selected tour decrease below 6 people, you may be required to pay a small group fee should you wish to proceed with the tour. This does not happen often, so if you have any questions regarding this please don’t hesitate to contact us.
12. Itineraries and publications
Itineraries and other details are published in good faith as statements of intention only and reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by WEA and Adventure Out Loud Pty Ltd. The information contained in WEA and Adventure Out Loud Pty Ltd brochures, itineraries, and internet site is, to the best of WEA and Adventure Out Loud Pty Ltd belief, correct at the date of publishing.
13. Route changes, postponement, cancellation or delay
WEA and Adventure Out Loud Pty Ltd reserve the right to:
a. Cancel or modify any routes within the tour or objectives set out in the itinerary; or
b. Substitute different or equivalent routes within the tour in place of cancelled or modified routes, or
c. Postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the tour) any such aspect of the tour if, in the absolute discretion of WEA and Adventure Out Loud Pty Ltd, it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of WEA and Adventure Out Loud Pty Ltd, there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking or for any other reason considered necessary by WEA and Adventure Out Loud Pty Ltd.
In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledge that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay. WEA and Adventure Out Loud Pty Ltd also reserves, in its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warnings or advice. Travel insurance may compensate you depending on the circumstances.
14. Tour prices
Package prices are per person based on ground costs, fuel prices, exchange rates and assumptions made at the time of printing the brochure. WEA and Adventure Out Loud Pty Ltd try their utmost not to increase tour prices, however, sometimes increases are outside our control.
WEA and Adventure Out Loud Pty Ltd reserve the right to amend tour prices without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to, exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, increased permit costs or taxes or the need to engage alternative air or ground operators. Any increase in tour prices must be paid prior to the departure date.
15. Proof of citizenship or information required to travel
It is your responsibility to obtain proper identification or proof of citizenship as required by the authorities of the destination to which you are travelling. You will not be entitled to a refund if you are denied boarding or entry on any basis, including without limitation, improper documentation or failure to provide information. It is recommended that your passport is valid for six months beyond the date of your return home to your home country.
16. Exclusions from tour price
Without limitation, the following items are excluded from the tour price:
a. International flights;
b. Personal travel insurance;
c. Visa, passport and vaccination charges;
d. Extra meals, transport costs, accommodation costs, or other expenses not included in the itinerary; laundry, postage, personal clothing, medical expenses & items of a personal nature; emergency evacuation and/or emergency search charges;
e. Additional expenses caused by delay, accidents or disruption of planned itineraries;
f. Tips, on-board beverages and excess;
g. Payment transaction fees; and
h. Personal expenses
17. Airlines and other transport providers
Any material published by WEA and Adventure Out Loud Pty Ltd, the Registration Form and these conditions of contract are not issued on behalf of, and do not commit any airline whose services are used or proposed to be used in the course of the tour. In the event that an airline’s proposed travel or fare schedule is amended or cancelled, such amendment or cancellation will not be considered a cancellation of the tour by WEA and Adventure Out Loud Pty Ltd. Any flights or other transport forming part of the tour arrangements are subject to the conditions of the carrying airline or other transport entity, which in most cases limits the airlines’ or other transport entitys.
18. Assumptions of risk
You understand and will accept that your proposed tour may expose you to inherent dangers. Only people in good physical and mental condition should undertake this tour. Our tours are physically and mentally challenging and you will be required to consult with your doctor and ensure that your health is sound and you are able to undertake a rigorous training program as necessary to complete this tour. You must accept that you will be travelling through remote areas where external assistance may be delayed or unavailable if an unforeseen event occurs. This may be due to medical, weather or political situations and may affect you or other members of the group or our guiding crew. You must understand and accept that a medical emergency in this remote area may be life-threatening and by completing your booking form you accept these potential adverse and unfavourable conditions and potential life-threatening situations as your choice.
You acknowledge and agree that:
a. By the very nature of adventure travel and trekking holidays, they are more challenging and demanding with a commensurately higher level of risk compared with conventional holidays, and involve potential exposure to injury and possibly death;
b. In the countries and regions in which adventure travel is undertaken, standards of accommodation, transport, health care, hygiene, safety and service provision generally are often not as high as those standards in your country of residence and may require flexibility and patience on your part;
c. The additional dangers and risks associated with adventure travel may include difficult and dangerous terrain; high altitude; extreme weather, including sudden and unexpected changes; political instability; remoteness from normal medical services and from communications; and evacuation difficulties in the event of illness or injury;
d. The enjoyment and excitement of adventure travel is derived in part from the inherent dangers and risks associated with adventure travel and that those inherent dangers and risks are a reason why you wish to undertake the adventure tour; and
e. You have submitted your booking for the tour after giving due consideration of relevant travel information including, without limitation, any relevant information or advice given by the governments of Australia, New Zealand and Canada, the British Foreign Office and US Department of State and that it is your responsibility to acquaint yourself with that information or advice. For the above reasons you therefore accept the inherent and increased dangers and risks associated with the proposed adventure tour and the accompanying risk of injury, death or property damage or loss.
f. You will sign and return a waiver form before you depart for your adventure.
COVID travel waiver
As the worldwide COVID-19 coronavirus pandemic remains ongoing at this time, you acknowledge that for this reason, and other reasons not reasonably foreseeable at this time, your travel plans may be interrupted or cancelled by WEA and Adventure Out Loud Pty Ltd, a government entity or other third party over which WEA and Adventure Out Loud Pty Ltd has no control. You further acknowledge that the WEA and Adventure Out Loud's own cancellation, re-booking and refund policies, subject to any applicable law that is now or may later be in effect, will govern your rights and remedies, including your right to receive a refund, in such an event. Moreover, you understand that should you elect to purchase travel insurance, the terms of the policy will dictate whether, and to what extent, coverage for any financial loss may exist under the circumstances. By registering for one of our trips, you hereby agree to hold WEA or Adventure Out Loud Pty Ltd harmless and release the agency from any and all liability for any damages, including but not limited to monetary losses, you may incur as a result of such interruption or cancellation of these travel plans. By registering for one of our trips, you acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you may be exposed to or infected by COVID-19 while travelling. Such exposure or infection may result in personal injury, illness, permanent disability, and possible death. You voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that you may experience or incur in connection with WEA and Adventure Out Loud Pty Ltd. As travel opens around the world, all destinations, airports, air carriers, hotels, restaurants, transfer companies, car rental companies, shops and excursions have established COVID-19 safety measures and precautions which may change from day to day. These safety measures may include but are not limited to curfews, attraction closings and reduced hours, size of group gatherings, social distancing requirements, health screenings, self-quarantine requirements and COVID test results. By registering for one of our trips, you accept ultimate responsibility for yourself and your travelling party to have all the necessary provisions for travel (such as COVID test results, pre-travel questionnaires, etc.) Moreover, you understand that you should assume responsibility for the necessary documents (such as COVID test results, pre-travel questionnaires, etc.) considering COVID-19, in order to travel to my specific destination.
Stay Safe Procedures: WEA and Adventure Out Loud Pty Ltd are taking important measures to limit the transmission of COVID-19.
Before attending an adventure, you may be asked to:
*Provide proof of Covid-19 Vaccination
*Complete a RAT test 24 hours prior to departure, and complete the online Health Assessment (will be forwarded to you via email)
*Stay home if you or your family are unwell, or you have been advised to isolate
*Wash your hands and use hand sanitiser often
*Continue to social distance
*Read our full Covid-19 T&C's for full details https://www.womenembraceadventure.com.au/t-c
19. No liability
You acknowledge and agree that:
a. Where WEA and Adventure Out Loud Pty Ltd acts as a booking agent for third-party tour operators it accepts no liability for the acts or omissions of those third-party tour operators and does not authorise any suppliers including hotel management to promise refunds on our behalf;
b. Operational control of the tour may be in the hands of a third party and that your right of action in regard to any shortcomings of that third party’s performance is against the third party and not against WEA or Adventure Out Loud Pty Ltd;
c. WEA and Adventure Out Loud Pty Ltd will not be liable for any breach of any law by any person with whom you travel on the tour; and
d. You may not rely on any representations concerning the tour made by WEA and Adventure Out Loud Pty Ltd, which are not contained in these conditions.
20. Release and discharge of liability
To the extent permitted by law, by accepting the additional inherent dangers and risks associated with the tour, you release, waive and discharge all WEA and Adventure Out Loud Pty Ltd representatives from all claims, actions or losses for personal injury or death, property damage, loss of services, loss of profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise:
a. Out of or occur during your travel in connection with the tour or any activities conducted in conjunction with the tour unless caused by the reckless conduct of WEA or Adventure Out Loud Pty Ltd representatives, or
b. In connection with any optional activities which you may undertake during the course of your tour but which do not comprise part of your tour itinerary and you accept that any assistance given to you by WEA or Adventure Out Loud Pty Ltd representatives in arranging such optional activities will not render the WEA or Adventure Out Loud Pty Ltd representatives liable to you in any way.
21. Australian Consumer Law
Under the Australian Consumer Law, statutory guarantees apply to the supply of recreational services of the kind offered by these terms and conditions. “Recreational services” is defined as including activities that involve a significant degree of physical exertion or risk undertaken for the purposes of recreation, enjoyment or leisure. These guarantees mean that WEA and Adventure Out Loud Pty Ltd, as the supplier, is required to ensure that the recreational services it supplies to you are rendered with due care and skill and are fit for their intended purpose.
Under the Australian Consumer Law, WEA and Adventure Out Loud Pty Ltd, as supplier, is entitled to ask you to agree that these statutory guarantees will not apply to you. If you sign this form you will be agreeing that your rights under this agreement, if you are killed or injured because the services provided were not rendered in accordance with these statutory guarantees, are excluded, restricted or modified in the way set out in this condition.
To the extent permitted by law, you hereby exclude, release and forever discharge all WEA and Adventure Out Loud Pty Ltd representatives from all liability for any and all claims, loss, damage, cost or expense arising from your death or your suffering physical or mental injury or any other condition, occurrence, activity, form of behaviour, course of conduct or state of affairs as specified in section 139A of the Competition and Consumer Act 2010 (except in the case of liability arising from the reckless conduct on the part of the WEA or Adventure Out Loud Pty Ltd representatives) and connected with your participation in the recreational services which comprise the tour.
22. Cancellation, amendments, quotations and transfers deposit & final payment
Payment schedule
Your payment schedule will be outlined in the quote section of your invoice.
Please note that a non-refundable $3,000 deposit is required to secure your place on the tour, and no bookings will be confirmed until the deposit is received by WEA. This may result in you missing the opportunity to be involved, so we suggest you book and pay early. Once your deposit is received, your tour place & price is secure.
Payment plans
Monthly payment plans may be available, and you should request this option when you book. Management reserves the right to charge an administration fee for payment plans of up to 5% of your total tour fee plus any credit card or paypal fees as appropriate.
Payment methods
Payment can be made by direct debit (no fee). Payment by Paypal, credit card (Visa & Mastercard only), 3% surcharge. This surcharge is based on the average expected cost of the credit card transaction to WEA.
Cancellation
Notice of cancellation must be received in writing and sent to info@womenembraceadventure.com.au. If it becomes necessary for you to cancel your trip, the following cancellation fees will apply:
Cancellation dates:
More than 180 days before departure
Full deposit is forfeited plus any additional fees and booking costs
120 – 179 days before departure
25% of total fee, Full deposit is forfeited plus any additional fees and booking costs
90 – 119 days before departure
50% of total fee, Full deposit is forfeited plus any additional fees and booking costs
60 – 89 days before departure
85% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Less than 60 days before departure
100% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Please note the above is a guide only and may vary depending on what has already been booked for your participation in the tour itinerary. Cancellation fees may increase to cover these unrecoverable costs (examples of unrecoverable costs include, but are not limited to, gorilla & chimp permits that are non-refundable and cannot be transferred). Cancellation fees are in addition to the non-refundable deposit.
Depending on your reason for cancellation, you may be entitled to make a travel insurance claim. We will gladly assist you with this claim by providing a letter summarising the tour costs you have incurred/forfeited as a result of your cancellation.
23. Severance of conditions
If any part of a condition is illegal, unenforceable or invalid, it is to be treated as removed from the conditions, however, the remainder of the conditions are not altered.
24. Travel outside of tour dates
WEA and Adventure Out Loud Pty Ltd accept no responsibility for travel by participants outside of the official tour dates set out in your itinerary and this agreement, including, but not limited to, international flights and transfers. All costs incurred during this travel will be the responsibility of each participant.
28. Acknowledgement
In booking and ticking you agree to these terms and conditions, you acknowledge that you have read, understood and accepted the conditions of contract accompanying the booking and the obligations set out in the conditions, particularly those relating to the release and discharge of liability (condition 20).
WHAT'S INCLUDED
Local English speaking guide throughout
Mount Kilimanjaro - Trek Briefing
1 WEA hosts to ensure you have the most amazing adventure
12 nights accommodation ( 5 nights lodge style accommodation, 7 nights twin share camping
Meals as per the itinerary (12 breakfasts, 10 lunches, 10 dinners)
Tents and sleeping mats
Cultural Immersion at The School of St Jude
Fully catered Mount Kilimanjaro trek including:
Kilimanjaro Entry & Camping Fees
4 Season Hiking Tents (Mat Provided)
Altitude Safety Check (Twice Daily)
Emergency Oxygen Tank
Comprehensive first aid kits
Portable Private Toilet
Mess tent with table and chairs for all meals
Services of experienced English-speaking Mountain guides (first aid qualified)
Porters to carry your fullpack - you trek with only a day pack (portered bag must be 9kgs max)
Mount Kilimanjaro - Return transfers from hotel to park gate
Airport transfers on arrival and departure
And of course some WEA surprises along the way
WHAT'S NOT INCLUDED
International or internal flights
Visa and passport fees
Travel insurance (Proof of travel insurance must be provided by 2 weeks after booking)
Paid adventure options and all personal expenses
Tobacco, alcoholic or special beverages
Miscellaneous extras
Laundry and communication charges
Medical care
Gratuities for Expedition Team and crew
SAT 7 SEP 2024 – DAY 1
Karibu Kenya (Welcome to Kenya)
Location: Nairobi, Kenya (Jomo Kenyatta International Airport, NBO (NBO)
Included: Airport Transfers | Dinner
Accommodation (Twin Share): Severine Cottages
Our Women Embrace Adventure Host and Adventure Out Loud Driver will meet you at the airport for transfer to our boutique guest house, where you can spend the day settling into your new surroundings and relaxing after your long flight. Tonight, we will have our welcome dinner with the entire team. We will also meet with Tommy and Judy Nyawir who will share their story of growing up in the Kibera Slums, forbidden love, and a journey to starts an organisation that made a difference in their community, resulting in the founding of the heart warming Mirror of Hope, a community based organisation empowering vulnerable women and children in Africas largest slum through education, health and entrepreneurship. A perfect way to get ready for an adventure of a lifetime!
SUN 8 SEP 2024 – DAY 2
Safari: Nairobi National Park
Location: Nairobi, Kenya
Included: Transport in 4WD Safari Jeeps | Experienced Safari Guides | National Park Permits and Entry Fees | Breakfast, Lunch and Dinner | Transport and Entry to the David Sheldrick Elephant Orphanage
Accommodation (Twin Share): Severine Cottages
Today we will kick start our safari adventure with an unforgettable safari in Nairobi National Park. We will be collected from the hotel at 6am and drive to the park, where we will witness diverse species such as the endagered black and white rhino, lions, leopards, cheetahs, hyenas, buffalos and girraffes roaming freely against the backdrop of Nairobies skyline.
After our early morning safari we will head to the David Sheldrick Elephant Orphanage and the Nairobi Giraffe Centre. This is our chance to get up close and personal with these incredible animals and learn about these organisations' wonderful conservation work.
We then head to the life-changing Mirror of Hope (MOH) in the Kibera Slums for a special lunch and sharing session with some of the most inspiring and resilient women in the world. Many of these women are single mothers working hard to provide a better life for their children. This will be our opportunity to hear their stories, share our own, and learn from each other.
After our adventure filled day, we will head back to our accommodation in time to relax and enjoy a meal together.
MON 9 SEP 2024 – DAY 3
Cultural immersion with the life changing Mirror of Hope
Location: Nairobi, Kenya
Included: Kiberan Cultural Immersion | Translator | Transport | Breakfast , Snacks and Drinks with Mirror of Hope Team
Accommodation (Twin Share): Severine Cottages
At 9am we will be picked up from our accommodation and taken to Kibera to explore the sights and sounds of Africa's largest slum under the guidance of the life-changing Mirror of Hope (MOH) team. Visit the home of one of the women the MOH work with, meet her family and learn how to cook a delicious Kenyan feast. This is the perfect opportunity to immerse in Kenyan culture, practice your Swahili and get to know some of the most resilient and remarkable people on the planet.
In the afternoon, you will join the Mirror of Hope team at a local bar for a beer and snacks.
Today we have the opportunity to have lunch at Kibera, this means purchasing groceries on our way to cook with the family we will be visiting. A unique opportunity that we will discuss the night before with the Mirror of Hope team.
TUE 10th SEP 2024 – FRI 13 September 2024 DAY 4 – 7
Safari in the world famous Masai Mara
Location: Masai Mara National Reserve, Kenya
Included: Twice Daily Game Drives | Masai Mara Permits | Experienced English Speaking Safari Guides | Transport in Luxury Safari Jeeps | 4 x Breakfast, 4 x Lunch and 4 x Dinner | Accommodation (Twin Share): Mara Maisha (4 nights)
Welcome to Africa's best safari destination! The Masai Mara adjoins the infamous Serengeti National Park and is home to the most spectacular natural show on earth - the Great Migration.
A Masai Mara safari gives us the best chance to spot all of Africa's exotic safari animals, including the Big 5 - lion, leopard, rhino, buffalo and elephant. You may even hear these animals as you relax around an open fire, eat dinner under the stars or from the safety of your tent.
During your safari, we'll live at a secluded luxury wildlife camp in the heart of the Masai Mara where you can often spot zebra, elephant, wildebeest and many other animals from the balcony of your private tent.
Each safari tent includes:
Luxurious beds
Hot water shower
Toilet
Verandah with a view of the Masai Mara
A LITTLE TOUCH OF LUXURY
Your luxury safari camp also includes a number of fantastic communal areas, including a pool, bar, open-plan fire-pit, multiple comfy lounges and a waterhole where you can watch the animals come to drink.
The camp also offers room service, so you can sit on your private balcony with a bottle of red or a cocktail at the end of the day and watch the sun go down.
Each day you will have the option to go on multiple private game drives or enjoy the lodge grounds and relax by the pool with a book. All of your safari, accommodation and food costs are included in the price and optional activities, like hot air ballooning, can be added during your adventure.
We are in the Masai Mara during the Great Migration, and given we are there for four days, we are confident you will see a crossing, but we cannot guarantee it. These are wild animals, and we have no control over them.
Optional extra (this will be organised when we are in that Masai Mara)
HOT AIR BALLOON SAFARI A$700
Location : Masai Mara, Kenya
Included: Activity transfers | Breakfast | 45 – 60 minute hot air balloon
Want to experience a safari from the air? Why not add a hot air ballooning safari?
This once-in-a-lifetime experience sees you high in the sky for sunrise as you glide across the open Savannah in search of Africa's most exotic animals.
What a fantastic opportunity to see animals from a completely different point of view! The experience runs from 4 am-10:30 am, and the in-air experience lasts 45 - 60 minutes.
After your flight, you'll enjoy a bush breakfast on the picturesque Savannah plains of the Masai Mara, typically under the shade of a Balanite tree. Breakfast includes eggs-to-order, sausages, fresh juices, fruits, cereals and, of course, sparkling wine.
Sat 14 SEP – DAY 8
Final Safari | Visit a Maasai Boma | fly back to Nairobi
Location: Masai Mara National Reserve, Kenya
Included: Morning Game Drives | Masai Mara Permits | Experienced English Speaking Safari Guides | Maasai Boma Tour | Transport in Luxury Safari Jeeps | Breakfast, Lunch and Dinner | Accommodation (Twin Share): Severine Cottages
After an early morning game drive, we will tour a local Maasai Boma.
The Maasai are a nomadic tribe found across East Africa. The Maasai are most iconic for their colourful clothing and interesting traditions. Historically the Maasai are grazers with large herds of cattle, sheep & goats.
Today is our chance to learn about and immerse in this unique culture. Take a tour around the Boma, see inside a local mud hut, and meet these interesting, nomadic people. This is a fantastic experience and a great way to finish our fabulous time in the Massai Mara.
After our final lunch at the lodge, we will drive back to Nairobi. Arriving, we will bid farewell to our drivers and get ready for the second half of our amazing adventures. Rwanda and Uganda.
SUN 15 SEP 2024 – DAY 9
Make your own adventure in Nairobi
Location: Nairobi, Kenya
Included: Breakfast and Dinner | Giraffe Centre Entrance
Accommodation (Twin Share): Severine Cottages
Lunch is at own Leisure and cost
Today is our opportunity to relax and re-energise after our safari and prepare for the second half of our epic adventure – Rwanda and Uganda. If you are feeling tired, feel free to relax at the lodge, otherwise, if you are feeling energetic a bus will be available for us for the following:
9 - 10:30am: visit the Giraffe Centre
11am - 12:30pm: Visit Kazuri Beads, a fantastic charity empowering impoverished women by hand-crafting unique jewellery. At Kazuri Beads, you will take a quick tour, meet the women and have an opportunity to purchase some of their beautiful clay necklaces, bracelets, places and other products.
We then will have a free afternoon followed by dinner at Haru Japanese restaurant to celebrate our time in Kenya.
Lunch can be purchased at the Giraffe Centre, Kazuri Beads or at the lodge.
MON 16 SEP 2024 – DAY 10
Fly to Kigali, Rwanda (flights are not included)
Location: Kigali, Rwanda
Included: Airport Transfers | Breakfast & Dinner | Accommodation (Twin Share): Heaven Boutique Hotel
Lunch at own cost
Rwanda is called the land of 1,000 hills, and even the views from Kigali are amazing.
Our Adventure Out Loud Guides will meet us at the Kigali International Airport when we land for hotel transfer. Relax by the pool or enjoy a little R&R at Heaven's Spa in the afternoon.
If you're feeling adventurous, why not...
-Take a walk downtown
-Visit Hotel des Mille Collines (made famous by the 2004 blockbuster, "Hotel Rwanda")
-Explore the Inema Arts Centre, Kimironko Market and/or the Caplaki Craft Village
For lunch, we highly recommend Meze Fresh. Their Mexican is incredible! In the evening, we will have dinner at the delicious Fusion Restaurant.
TUE 17 SEP 2024 – Day 11
Rwandan Genocide memorial
Location: Kigali, Rwanda
Included: Rwandan Genocide Memorial | Ntarama Genocide Memorial |Transport to and from Memorials| Breakfast and Dinner | Accommodation (Twin Share): Heaven Boutique Hotel
Lunch is at own cost
This morning we visit the Rwandan Genocide Memorial. The visit can be an extremely confronting but educational experience telling the story of an international disaster that could and should have been prevented.
We HIGHLY recommend you pay for an audio guide at the Rwandan Genocide Memorial, which is US$30/guide (at your own cost)
After lunch, we visit the Ntarama Genocide Memorial. During the Rwandan genocide, many Tutsis hid in churches believing they would be safe there. Unfortunately, the sad reality is that congregating in these churches made it easier for them to be slaughtered in mass. Ntarama church was one of the most gruesome massacres.
If you want to opt out of these tours, spend the day relaxing at our hotel or exploring Kigali city at your own cost.
WED 18 SEP 2024 – DAY 12
Drive to Lake Mutanda
Location: Mutanda Lake Resort, Mukozi Village, Kisoro, Uganda
Included: | Transport in Luxury Safari Jeeps | Breakfast and Dinner | Accommodation (Twin Share): Mutanda Lake Resort
Lunch at own cost
Today we drive to Lake Mutanda, Uganda. The drive will take approximately 4 - 6 hours, including an international border crossing. This is a beautiful drive, and you will have plenty of options to stop along the way, including for lunch.
Mutanda Lake Resort is very remote. Set on the banks of Lake Mutanda, a small freshwater lake with stunning views out to the extinct volcanos that dot the Rwanda, Uganda and DRC border, Mutanda Lake Resort offers a truly unique experience. It is one of the most beautiful places in Africa. This will be our base for the next few days.
THUR 19 SEP 2024 – Day 13
Trek with Golden Monkeys
Location: Bwindi Impenetrable Forest, Uganda
Included: Guided Trek | Golden Monkey Permit | Transport | Breakfast, Lunch and Dinner | Accommodation (Twin Share): Mutanda Lake Resort
Today is our chance to trek with golden monkeys. Golden monkeys are easily recognisable primates with a golden-orange patch on their upper flanks and back. They are found in the Virunga volcanic mountains of Central Africa, including four national parks: Mgahinga, in south-west Uganda; Volcanoes, in north-west Rwanda; and Virunga and Kahuzi-Biéga, in the eastern Democratic Republic of Congo.
FRI 20 SEP 2024 – DAY 14
Trek with the Mountain Gorillas
Location: Bwindi Impenetrable Forest, Uganda
Included: Guided Gorilla Trek | Trekking Permit | Transport to/from National Park | Breakfast, Lunch & Dinner | Accommodation (Twin Share): Mutanda Lake Resort
Gorilla trekking in Africa is one of the world's most moving and exclusive experiences. And because the gorilla is an endangered species, they can only be found in some protected national parks in East Africa. And today, we are the lucky few who experience them up close and personal.
To see primates in their natural habitat is a truly life-changing experience.
Mountain gorillas live in forests at elevations of 2,000 - 4,000m. They have thicker fur than other great apes, which helps them to survive in a habitat where temperatures often drop below freezing. Approximately 1,000 of these fascinating creatures are left in the world, and Bwindi National Park in Uganda is home to about 400 of them. Today is your chance to trek with one of the most unique animals on the planet.
The trek distance depends on how far away the gorillas are and can vary from 1 - 6 hours. Trek groups are capped at eight people/gorilla family, and for less mobile people, we will do our best to send you to one of the closer and more accessible families. The trek is often through thick forest, and it is advisable to wear hiking boots, a long sleeve shirt and hiking pants. You will also need rain gear and a full packing list is provided when you register.
SAT 21 SEP 2024 – DAY 15
Make your own adventure
Location: Mutanda Lake Resort, Mukozi Village, Kisoro, Uganda
Included: Breakfast, Lunch and Dinner | Accommodation (Twin Share): Mutanda Lake Resort Excluded: Optional activities (recommendations below that you can select) | Tips
Today is your chance to make your own adventure. Mutanda Lake Resort offers some great options, check out their website. Alternatively, spend the day enjoying this incredible lake with a few cocktails.
SUN 22 SEP 2024 – DAY 16
Drive to Kigali, Rawanda
Location: Kigali, Rwanda
Included: Transfers | Breakfast & Dinner | Accommodation (Twin Share): Heaven Boutique Hotel
Lunch at own cost
Today we say goodbye to Uganda and make our way back to Kigali. The drive will take approximately 4 - 6 hours, and you can buy lunch on the way.
In the evening, celebrate your unforgettable African adventure with our new-found friends at one of Heaven's delicious restaurants.
MON 23 SEP – DAY 17
End of tour
Location : Kigali International Airport, KN 5 Road, Kigali, Rwanda
Included: Airport Transfers | Breakfast
Enjoy a relaxing morning at our hotel before boarding your plane back home with memories and friends to last a lifetime. Flights usually arrive in Australia the next day.
Do I need travel insurance to join this trip?
Yes, Comprehensive travel insurance is compulsory for everyone taking part in this trip.
Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation (including helicopter rescue and air ambulance where applicable)
· personal liability.
We also suggest it covers cancellation, COVID-19, curtailment and loss of luggage and personal effects.
You should also ensure your policy covers all of the adventure activities included in your itinerary, including trekking and camping without technical gear up to 6,000m (for Kilimanjaro) and wildlife experiences.
You must provide proof of insurance to Women Embrace Adventure and Adventure Out Loud Pty Ltd prior to departure.
Women Embrace Adventure and Adventure Out Loud Pty Ltd reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
We highly recommend purchasing your insurance as soon as you have paid your refundable deposit.
Does this tour include International flights?
No, you are responsible for all flights needed to partake in this adventure.
I am a single traveller; will I need to pay a single supplement for this trip?
The price of this trip includes twin share accommodation. If you are travelling by yourself, you will be sharing a room/tent with another adventurer.
We will endeavour to pair you up with an amazing, like-minded WEA lady. Often half the fun of an adventure is having someone to share all the excitement with. Limited single supplement may be available, contact WEA at info@womenembraceadventure.com.au for applicable costs.
What Visas do I need for my adventure?
Requirements for travel visas vary widely depending on your nationality and your destination. We will share all information you need to know about visas, including links to apply, in plenty of time from our departure date.
Are airport transfers included in Africa?
Yes! Airport transfers are included for this tour. Your WEA host and or AOL guide or driver will personally meet you at the airport when you arrive and drop you at the airport on the last day of the trip.
What is the main currency used in Africa?
Each of the 54 countries has its own currency. We recommend you bring USD cash, we will help you convert into the local currency so you can purchase souvenirs, drinks, any meals not included, etc.
How do I purchase $US for my trip?
It is recommended that you purchase larger currency notes (i.e. US$100 and US$50 bills) from an exchange vendor or bank in your home country. Larger notes will receive better exchange rates in Africa when you convert to local currency. USD currency notes MUST be printed after 2006 and must not be ripped or damaged in any way.
Can I use a credit card or withdraw from an ATM during my adventure?
ATMs may not be readily available during our adventure, however, they may be available in capital cities.
Where possible, we try and take you to locally-owned shops, attractions and hotels to ensure the money you spend stays local. As such, most do not accept credit card payments and you will be required to pay with cash. We recommend you still bring a credit card for emergencies.
Do I need to tip in Africa?
Generally, most people working in the tourism sector in Africa will expect a tip. This means you should expect to tip your in-country guides, drivers and restaurant and hotel staff. The amount you tip varies across different countries. A tipping guide for each destination will be made available for you closer to our adventure so you are prepared. It is not necessary to tip WEA guides/leaders at any time.
Is Africa safe to travel?
Yes. Africa is made up of 54 independent countries and most, including all the countries we travel to, are safe to travel.
As with all travel, you must be cautious and follow the guidelines and recommendations from your local guides. From our experience, Africans appreciate and protect tourists. They love to immerse you in the culture and are proud to show you their country.
What is healthcare like in Africa?
Public healthcare is basic in most African countries. Each year it improves however medical centres and hospitals are often under-staffed and under-resourced. There are a number of reputable private clinics and hospitals and in the event you need treatment.
What Laws and regulations should I be aware of when visiting Africa?
Some laws in Africa are different to those in your home country. We advise you to understand the local laws before you visit and recommend you check the Smart Traveller website for up-to-date notifications.
Here are a few common differences:
· Single-use plastic bags are illegal in some countries. For example, in Kenya, possession of a single-use plastic bag may incur a penalty of up to $40,000 and 4 years in prison.
· Cash restrictions may limit the amount of cash you can carry in and out of their country.
· Women, children and animal rights are not the same as in developed countries.
· The possession of pornographic material is often illegal.
· Homosexual activity is illegal and penalties may include imprisonment.
· Penalties for drug offences are severe and include lengthy imprisonment.
· Photography around military zones, military assets and of military personnel is prohibited.
· Serious crimes, such as treason and murder, carry the death penalty.
· Penalties for some crimes, including rape and robbery with violence, include corporal punishment.
· Travellers are often prohibited from working or volunteering without a valid work permit.
· Destroying local currency is against the law.
· Smoking in public places may be banned and fines and imprisonment may apply.
· Possession of ivory, even in the form of jewellery purchased outside of Africa, is strictly prohibited.
· Distributing religious material in public without a licence is illegal.
Visitors are also encouraged to remember that some Australian (or your home country) criminal laws, such as those relating to money laundering, bribery of foreign public officials, terrorism, forced marriage, female genital mutilation, child pornography and child sex tourism, apply even while you are overseas.
What policies are in place for my safety in Africa?
Your health and safety are our number one priority! We proactively manage health and safety risks before, during and after your adventure and we have developed and implemented a range of safety policies and procedures to ensure you have a memorable and safe adventure.
Here are a few examples:
· WEA and AOL have built a team of professional local guides and drivers who have extensive experience living and guiding in the regions you are exploring.
· We avoid major tourist attractions, shopping malls and areas that might be a target.
· We stay in local boutique guest houses that aren't known for accommodating Westerners. This also ensures profits stay in the communities we visit rather than heading overseas to a large international company.
· WEA and AOL perform a detailed risk assessment for every activity and every adventure. This assessment is updated throughout the adventure and itineraries are kept flexible to ensure activities, or entire adventures, can be cancelled or amended where an unacceptable risk is identified.
· We keep groups small and manageable
· We only use providers who we trust and have previously built a good relationship with over many years.
· WEA & AOL carry all of the necessary insurance.
What if I get injured or sick during the adventure?
Our guides are trained in First Aid and will be able to help with minor injuries or illnesses. If your condition is more serious, we will take you to the closest reputable medical clinic or hospital for treatment. If your condition is very serious, you may be required to be evacuated to another country, or even back to your home country. You will be required to personally cover any costs associated with your treatment and/or evacuation and it is mandatory for you to purchase comprehensive travel insurance to protect you against this unlikely event.
What immunisations, vaccinations and medications do I need to visit Africa?
It's important that you receive the most accurate and up-to-date travel and health information for the region you are visiting by booking an appointment with a certified travel doctor at least 3 months before departure.
When visiting your doctor, let them know which specific countries and regions you are visiting by printing your itinerary and giving them a copy.
At a minimum, you will need proof of your Yellow Fever immunisation to enter most African countries and to re-enter Australia. We also recommend you bring medication for malaria and traveller's diarrhea at a minimum.
How do I find a travel doctor?
Travel medicine is very specific and we highly recommend you see a certified travel doctor. If you don’t have a travel doctor, you can find one on the Travel Medicine Alliance website.
Can I buy medications during my trip?
Yes, but we do not recommend this for two reasons:
We cannot guarantee the medicine is authentic.
Most of your itinerary is in remote areas, many hours’ drive from a pharmacy/hospital. You should bring all the medication that you think you might need during your adventure with you. If you need to interrupt your adventure to visit a hospital or pharmacy, you will be responsible for covering any additional costs.
How prevalent is malaria in Africa?
Malaria is prevalent across most of Africa but not on Mt Kilimanjaro, or other areas above 2,500m.
How do I minimise the risk of catching malaria while in Africa?
To minimise your risk of catching malaria:
Discuss malaria prevention medication with your travel doctor.
Sleep under a mosquito net, wear long sleeve clothing and use mosquito repellent.
Is the water safe to drink in Africa?
Tap water is NOT safe to drink in Africa. Bottled and boiled water will be provided for you during your adventure. You will need to use bottles or boiled water even when brushing your teeth to lower the chances of becoming unwell.
I have a food allergy. Will this be a problem during my trip?
No. Many of our adventurers have allergies. Meals on Kili are freshly prepared and our team takes every precaution to ensure food is not cross-contaminated. During our safari and Gorilla trip, we eat at restaurants that will be able to accommodate most dietary needs.
Note: If you carry an EpiPen you will be required to bring two, one for yourself and one for your guide to carry.
How do I keep my passports and cash safe during my adventure?
We recommend that you keep your passports and cash out of sight in your locked room, preferably in a locked bag or cupboard. You should also have a copy to carry around with you and save a copy online (i.e. in your email or on Google Drive, etc.). Cash should be hidden in multiple locations to avoid the risk of theft.
How do I minimise the risk of becoming ill in Africa?
· Drink bottled water
· Wear footwear at all times
· Have regular showers
· Use hand sanitiser before and after you eat
· Avoid eating uncooked food, particularly washed salads and food from unknown vendors
· Use mosquito repellent, malaria treatment medication, sunscreen and appropriate clothing.
How much spending money will I need during my adventure?
Our adventures are mostly all inclusive. This means that all of the big items are already covered in your adventure fee (i.e. accommodation, activities, transport, most meals, etc). We recommend you budget US$50/day to cover other incidentals such as tips, visas, souvenirs, drinks, tips, etc.
We are about to embark on one amazing adventure. The Masai Mara offers some of the best safari opportunities in the world and coming face to face with the giant gorilla is an experience you will remember forever not to mention our life changing cultural immersions. We hope you are ready to get WILD. Here is everything you need to know about packing to make sure you are ready for this once in a lifetime experience.
Hot tips For Gorilla trek....
Wear in your footwear to prevent blisters.
Test your boots are waterproof by testing in a 7-10cm puddle/bucket and spraying with a hose for 1 minute.
Disposable bottles are prohibited. Possession incurs a US$5/day fine. Long, thick pants are essential as you may need to trek through stinging nettle.
Long sleeve, moisture wicking, dark clothing is best.
Temperatures can vary from 7 - 27 degrees Celsius so bring a jumper.
Gorillas live in high-altitude forests, often 2,500m above sea level. It is possible, but unlikely, you may feel mild altitude sickness.
Rain gear is essential.
Hot tips for Safari….
East Africa is a conservative region. Always wear clothing that covers your knees and your shoulders when in public.
Temperature range between 10 - 30 degrees Celsius.
Hiking pants are a great option and dark colours can be worn for multiple days.
Plastic bags are illegal in Tanzania and Kenya and incur fines of up to US$40,000.
Disposable bottles are discouraged on our tours and incur a US$5 fine per bottle/ day donation to charity.
Always save copies of key documentation online (i.e. Google Drive) or in your email.
Packing List
CLOTHING
5 - 6 pairs of clothing (pants/long shorts/ dresses/long skirts are all appropriate)
1 - 2 pairs of casual dinner clothing
COLD WEAR
1 - 2 sweater, jacket or jumper
thermal layer (top and bottom if you are a cold person)
FOOTWEAR
Enclosed shoes, joggers or boots
Sandals or thongs
Socks
BAGS
Large hiking pack or a suitcase to leave at the hotel with unnecessary gear (things only needed for trekking in Uganda)
Carry on duffel or suitcase for safari gear
SPENDING MONEY
US$50 a day cash to buy souvenirs, visas, drinks and pay tips
Credit card or debit card
TRAVEL DOCUMENTS
Passport (valid for 6 months at time of arrival back in Australia)
Copies of passport, flight details, visas ( both hard copies and online)
OTHER
1L re-usable water bottle
Travel adapter
Rain jacket, poncho, umbrella
Swimmers and travel towel
Sun hat & fly protection hat
Toilet paper (just in case)
Toiletries, personal medications, sanitary products, hand sanitiser, sunscreen and small personal first aid kit
Sunglasses, eyeglasses, contacts and solution
Energy bars, nuts and snacks
Insect repellent
OPTIONAL
Ear plugs (recommended)
Portable battery to recharge your phone
Camera
iPod
Reading book or playing cards
Specific for Monkey and Gorilla trekking
BODY WEAR
1 long hiking pants for Gorilla and Golden Monkey treks (can be worn on both days)
1 - 2 long sleeve, breathable shirts (one for each trek If you sweat a lot, you may want a second shirt)
RAIN GEAR
1 waterproof jacket
1 waterproof pant
Gaiters (if rain pants don’t cover boots)
1 waterproof bag cover (usually already in day hiking packs)
Alternatively, a large poncho that covers your day bag and prevents water getting into your boots. Make sure it is good quality, so it won’t break - the thicker the better.
BAGS
30 - 40L day pack (carried by you; holds water, wet gear, lunch, snacks and personal items)
DRINKING
Re-usable water bottles or bladders (2 - 3L)
FOOTWEAR
Waterproof hiking boots
1 - 2 pairs of hiking socks
Alternatively, you can wear runners but be aware that if it rains, you are going to be walking in wet shoes and your feet may get cold.
OPTIONAL
Camera (300mm zoom is preferable, although wide lenses are also useful)
Dry bags to keep clothing dry
Mircofibre towel
Walking poles (recommended)
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward book and pay our third party providers early to ensure everyone can have the best experience possible. The reason we have cancellation fees is the money you pay in deposit, holding fees and payments are used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
The deposit paid for this trip is non- refundable
After booking-We reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
Notice of cancellation must be received in writing and sent to info@womenembraceadventure.com.au. If it becomes necessary for you to cancel your trip, the following cancellation fees will apply:
Cancellation dates:
More than 180 days before departure
Full deposit is forfeited plus any additional fees and booking costs
120 – 179 days before departure
25% of total fee, Full deposit is forfeited plus any additional fees and booking costs
90 – 119 days before departure
50% of total fee, Full deposit is forfeited plus any additional fees and booking costs
60 – 89 days before departure
85% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Less than 60 days before departure
100% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Please note the above is a guide only and may vary depending on what has already been booked for your participation in the tour itinerary. Cancellation fees may increase to cover these unrecoverable costs (examples of unrecoverable costs include, but are not limited to, gorilla & chimp permits that are non-refundable and cannot be transferred). Cancellation fees are in addition to the non-refundable deposit.
Depending on your reason for cancellation, you may be entitled to make a travel insurance claim. We will gladly assist you with this claim by providing a letter summarising the tour costs you have incurred/forfeited as a result of your cancellation.
Due to the nature and cost of this trip there is an extensive list of Terms and Conditions. Please be sure you have read and agree to the below before booking.
Embrace Africa T&C
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, our Covid-19 Policy and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for September 2024 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport to start or required travel insurance.
Prices are correct as of May 20, 2023 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $3,000 per person is required to secure your booking.
You will be invoiced for the balance owing which is payable in two instalments.
Invoices are payable via direct deposit (no fee) and PayPal or credit card (3% fee applies.)
Travel insurance is mandatory and can be invaluable if you need to change your plans, or become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of your purchase including company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure the insurance will cover you for cancellation, change of travel plans, evacuation and repatriation.
All current government safety and health guidelines at the time of booking and departure must be adhered including all Covid-19 requirements. Any additional costs related to but not limited to government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
Please read carefully the terms and conditions of this contract.
In registering for one of our adventures and paying your deposit, you agree to be bound by these conditions which constitute the agreement between Women Embrace Adventure/Embrace Escapes Pty Ltd (WEA) (ABN 83620632215) and you. No purported variation of these conditions will be effective unless in writing and signed by a person so authorised by WEA. In these terms and conditions reference to “WEA representatives” means tour leaders and staff of WEA and its officers, employees, agents, licensees, guides and other third parties and representatives and the land management authorities in each country in which the tour is conducted, or any of them. WEA has partnered with Adventure Out Loud Pty Ltd (ABN 85 124 320 529) for this adventure.
1. How to secure your place
To reserve your place:
1. Click on the "Book Me In" button
2. Complete the online registration form
3. Pay your $3000 non refundable deposit by clicking on the
2. Travel insurance
Personal travel insurance is not included in the tour price. Adequate and valid travel insurance is compulsory for all WEA Pty Ltd travellers. Your travel insurance must cover:
· accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions,
· emergency repatriation (including helicopter rescue and air ambulance where applicable)
· and personal liability.
We also suggest it covers cancellation, COVID-19, curtailment and loss of luggage and personal effects. You should also ensure your policy covers all of the adventure activities included in your itinerary, including trekking and camping without technical gear up to 6,000m (for Kilimanjaro) and wildlife experiences.
You must provide proof of insurance to WEA prior to departure. WEA reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your tour, with no right of refund, if you are unable to provide proof of insurance when requested.
3. Evacuation or withdrawal from tour
In the unlikely event of an evacuation or withdrawal from any tour, WEA and Adventure Out Loud Pty Ltd reserve the right to pass on costs incurred, including transport, logistical support and communications. Clients should submit these costs to their travel insurance company as part of their claim. Clients who have to withdraw from the tour for medical or any other reason, will be required to return to Australia on the first available international flight. They will also be required to meet any personal accommodation, transport and medical expenses incurred during their time away from their nominal home and claim these against their personal travel insurance policy. WEA and Adventure Out Loud Pty Ltd do not accept liability for any of these expenses.
4. Personal images and video footage
You agree that WEA Adventure Out Loud Pty Ltd may use video footage and images of you taken during the tour without recourse to you and without compensation to you, for publicity and promotion purposes through whatever medium it chooses. If you do not agree to using these images, you must inform us at the time of booking or via email info@womenembraceadventure.com.auprior to departure.
5. Personal information
In order to be able to supply our adventure service to you WEA will need to collect certain personal information from you. The information may be disclosed to, or collected on our behalf by, our service providers to enable the services to be provided but will not be used by them for any other purpose without your express permission.
6. Health & fitness requirements
You must be in good health and physical condition and are strongly advised to follow our pre-departure fitness training recommendations, where necessary. You will be required to submit a medical questionnaire which will be provided to you after booking. If you will be trekking above 2,500m during your tour, or you have a pre-existing medical condition, you will be required to have a medical doctor sign this form. You must return this form to us 60 days prior to departure.
Tours take place in remote areas where there is little or no access to normal medical services or hospital facilities for serious problems. Evacuation, where necessary, can be prolonged, difficult and expensive. Medical and evacuation expenses will be your responsibility. While we do not discriminate by age, due to the extreme nature of some of our tours, we strongly discourage participants over 79 years of age. WEA and Adventure Out Loud Pty Ltd reserves the right in its absolute discretion to refuse a participant.
7. Medical disclosure
It is your responsibility and you must advise WEA of any pre-existing medical condition and/or disability that might reasonably be expected to increase the risk of you requiring medical attention while on our tours. WEA or our suppliers may require additional medical assessment by a medical practitioner. WEA reserves the right, at its reasonable discretion, to cancel your booking and refund the money paid by you, less any unrecoverable costs. WEA also reserves the right to cancel your participation in a trip at any time, including after the commencement of your trip, with no right of refund if your medical condition and/or disability could be reasonably expected to affect the normal conduct of the tour and the safety and enjoyment of other participants.
We do not allow travellers under the age of 18 years.
You declare and warrant that:
1. You are in good health and mental and physical fitness at the time of booking this tour;
2. You have disclosed to WEA every matter concerning your health and mental and physical fitness of which you are aware, or ought to reasonably be expected to know, that is relevant to WEA decision to permit you to go on the adventure tour;
3. Immediately upon any adverse change in your health or fitness that may be likely to affect WEA decision to permit you to go on the adventure tour, you will notify WEA in writing of any such adverse change;
4. WEA are permitted to disclose medical information to our consultant doctor.
5. WEA and Adventure Out Loud Pty Ltd consultant doctor may exclude you from a tour if he/she deems it necessary. You acknowledge that the obligation to disclose under this condition continues from the time of booking the tour through to departure and extends for the duration of the tour;
6. You have taken the necessary precautions to immunise/vaccinate for the destination you are travelling to. If you fail to comply with the duty of disclosure in this condition and if WEA would not have permitted you to undertake the tour, or continue participation of the tour, had you made full disclosure under this condition, WEA will not be held liable.
8. Tour leaders
WEA and Adventure Out Loud Pty Ltd reserve the right to cancel any tour prior to departure. In this condition, ‘tour leader’ includes both the nominated tour leader and any other nominated person given at any time the task of leading or supervising any aspect of the tour.
WEA and Adventure Out Loud Pty Ltd tour leaders take their responsibilities seriously and if for any reason a tour leader believes, in his or her absolute discretion, that you should not participate in the tour, before your departure, even if you pass your medical, he/she may exclude you from the tour.
If for any reason during a tour the tour leader considers you should not participate further due to you committing an illegal act, or in the opinion of the tour leader, your behaviour is causing or is likely to cause danger, distress or annoyance to others, or your fitness or health is inadequate, he or she may direct you not to continue and you must follow the nominated tour leader’s instructions. In this case, you will not be entitled to any refund. Travel insurance may compensate you depending on the circumstances.
WEA and Adventure Out Loud Pty Ltd reserve the right to change, at any time, the tour leader of any tour. If that happens, WEA and Adventure Out Loud Pty Ltd will try to ensure that the alternative tour leader has expertise commensurate with that of the original tour leader. Any such change by WEA and Adventure Out Loud Pty Ltd will not give rise to any right on your part to cancel the tour or claim any expenses, loss or damage which may be suffered.
9. Cancellation by WEA or Adventure Out Loud Pty Ltd
WEA Adventure Out Loud Pty Ltd reserves the right to cancel a departure and will advise you of such cancellations no later than 30 days before the tour departure date, unless cancellation occurs within 30 days of departure, in which case you will be notified as soon as possible.
If due to ‘Force Majeure’ or government travel advice, WEA and Adventure Out Loud Pty Ltd reserve the right to cancel or postpone a departure at any time. With any form of cancellation, WEA and Adventure Out Loud Pty Ltd will do their best to offer you alternative arrangements if available. If the price of your alternative adventure is of lower value than the original booking, we will refund the difference, less any charges, to you.
If you do not accept the alternative arrangements, a refund will be granted at the sole discretion of WEA and Adventure Out Loud Pty Ltd. If cancellation is due to ‘Force Majeure’, government travel advice, a pandemic or a similar event that results in an inability to safely operate the tour, no refunds will be offered.
If you are offered a refund, it will be subject to condition 22 and will be less unrecoverable costs and your $3,000 non-refundable deposit. WEA and Adventure Out Loud Pty Ltd will not be liable for any incidental expenses that you may have incurred as a result of your booking being cancelled, including but not limited to visas, vaccinations, travel insurance excess or non-refundable flights.
10. Force majeure
WEA and Adventure Out Loud Pty Ltd will not be liable for any delay in, change to or cancellation of tours due to ‘Force Majeure’. ‘Force Majeure’ is defined as any circumstance beyond the reasonable control of WEA and Adventure Out Loud Pty Ltd and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire and strikes. WEA and or its third party reserve the right either before or during the course of the tour to refuse to carry or accommodate any client which it reasonably considers, in the light of the best interests of all participants within the tour group and crew, to be unsuitable by reason of physical or mental condition or unruly behaviour.
11. Cancellation due to small tour numbers
WEA and Adventure Out Loud Pty Ltd reserves the right to cancel any tour prior to departure in the event that there are too few people booked on a tour in which case you will be given a full refund of the tour price paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
We require a minimum of 6 adventurers to confirm each tour. If numbers fall to 6 or below, we reserve the right to cancel, or change dates of the tour or refer you to another existing tour. Tour numbers are regularly reviewed, and we will notify you of any cancellations no later than 30 days prior to your selected departure date. If numbers for your selected tour decrease below 6 people, you may be required to pay a small group fee should you wish to proceed with the tour. This does not happen often, so if you have any questions regarding this please don’t hesitate to contact us.
12. Itineraries and publications
Itineraries and other details are published in good faith as statements of intention only and reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by WEA and Adventure Out Loud Pty Ltd. The information contained in WEA and Adventure Out Loud Pty Ltd brochures, itineraries, and internet site is, to the best of WEA and Adventure Out Loud Pty Ltd belief, correct at the date of publishing.
13. Route changes, postponement, cancellation or delay
WEA and Adventure Out Loud Pty Ltd reserve the right to:
a. Cancel or modify any routes within the tour or objectives set out in the itinerary; or
b. Substitute different or equivalent routes within the tour in place of cancelled or modified routes, or
c. Postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the tour) any such aspect of the tour if, in the absolute discretion of WEA and Adventure Out Loud Pty Ltd, it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of WEA and Adventure Out Loud Pty Ltd, there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking or for any other reason considered necessary by WEA and Adventure Out Loud Pty Ltd.
In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledge that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay. WEA and Adventure Out Loud Pty Ltd also reserves, in its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warnings or advice. Travel insurance may compensate you depending on the circumstances.
14. Tour prices
Package prices are per person based on ground costs, fuel prices, exchange rates and assumptions made at the time of printing the brochure. WEA and Adventure Out Loud Pty Ltd try their utmost not to increase tour prices, however, sometimes increases are outside our control.
WEA and Adventure Out Loud Pty Ltd reserve the right to amend tour prices without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to, exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, increased permit costs or taxes or the need to engage alternative air or ground operators. Any increase in tour prices must be paid prior to the departure date.
15. Proof of citizenship or information required to travel
It is your responsibility to obtain proper identification or proof of citizenship as required by the authorities of the destination to which you are travelling. You will not be entitled to a refund if you are denied boarding or entry on any basis, including without limitation, improper documentation or failure to provide information. It is recommended that your passport is valid for six months beyond the date of your return home to your home country.
16. Exclusions from tour price
Without limitation, the following items are excluded from the tour price:
a. International flights;
b. Personal travel insurance;
c. Visa, passport and vaccination charges;
d. Extra meals, transport costs, accommodation costs, or other expenses not included in the itinerary; laundry, postage, personal clothing, medical expenses & items of a personal nature; emergency evacuation and/or emergency search charges;
e. Additional expenses caused by delay, accidents or disruption of planned itineraries;
f. Tips, on-board beverages and excess;
g. Payment transaction fees; and
h. Personal expenses
17. Airlines and other transport providers
Any material published by WEA and Adventure Out Loud Pty Ltd, the Registration Form and these conditions of contract are not issued on behalf of, and do not commit any airline whose services are used or proposed to be used in the course of the tour. In the event that an airline’s proposed travel or fare schedule is amended or cancelled, such amendment or cancellation will not be considered a cancellation of the tour by WEA and Adventure Out Loud Pty Ltd. Any flights or other transport forming part of the tour arrangements are subject to the conditions of the carrying airline or other transport entity, which in most cases limits the airlines’ or other transport entitys.
18. Assumptions of risk
You understand and will accept that your proposed tour may expose you to inherent dangers. Only people in good physical and mental condition should undertake this tour. Our tours are physically and mentally challenging and you will be required to consult with your doctor and ensure that your health is sound and you are able to undertake a rigorous training program as necessary to complete this tour. You must accept that you will be travelling through remote areas where external assistance may be delayed or unavailable if an unforeseen event occurs. This may be due to medical, weather or political situations and may affect you or other members of the group or our guiding crew. You must understand and accept that a medical emergency in this remote area may be life-threatening and by completing your booking form you accept these potential adverse and unfavourable conditions and potential life-threatening situations as your choice.
You acknowledge and agree that:
a. By the very nature of adventure travel and trekking holidays, they are more challenging and demanding with a commensurately higher level of risk compared with conventional holidays, and involve potential exposure to injury and possibly death;
b. In the countries and regions in which adventure travel is undertaken, standards of accommodation, transport, health care, hygiene, safety and service provision generally are often not as high as those standards in your country of residence and may require flexibility and patience on your part;
c. The additional dangers and risks associated with adventure travel may include difficult and dangerous terrain; high altitude; extreme weather, including sudden and unexpected changes; political instability; remoteness from normal medical services and from communications; and evacuation difficulties in the event of illness or injury;
d. The enjoyment and excitement of adventure travel is derived in part from the inherent dangers and risks associated with adventure travel and that those inherent dangers and risks are a reason why you wish to undertake the adventure tour; and
e. You have submitted your booking for the tour after giving due consideration of relevant travel information including, without limitation, any relevant information or advice given by the governments of Australia, New Zealand and Canada, the British Foreign Office and US Department of State and that it is your responsibility to acquaint yourself with that information or advice. For the above reasons you therefore accept the inherent and increased dangers and risks associated with the proposed adventure tour and the accompanying risk of injury, death or property damage or loss.
f. You will sign and return a waiver form before you depart for your adventure.
COVID travel waiver
As the worldwide COVID-19 coronavirus pandemic remains ongoing at this time, you acknowledge that for this reason, and other reasons not reasonably foreseeable at this time, your travel plans may be interrupted or cancelled by WEA and Adventure Out Loud Pty Ltd, a government entity or other third party over which WEA and Adventure Out Loud Pty Ltd has no control. You further acknowledge that the WEA and Adventure Out Loud's own cancellation, re-booking and refund policies, subject to any applicable law that is now or may later be in effect, will govern your rights and remedies, including your right to receive a refund, in such an event. Moreover, you understand that should you elect to purchase travel insurance, the terms of the policy will dictate whether, and to what extent, coverage for any financial loss may exist under the circumstances. By registering for one of our trips, you hereby agree to hold WEA or Adventure Out Loud Pty Ltd harmless and release the agency from any and all liability for any damages, including but not limited to monetary losses, you may incur as a result of such interruption or cancellation of these travel plans. By registering for one of our trips, you acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you may be exposed to or infected by COVID-19 while travelling. Such exposure or infection may result in personal injury, illness, permanent disability, and possible death. You voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that you may experience or incur in connection with WEA and Adventure Out Loud Pty Ltd. As travel opens around the world, all destinations, airports, air carriers, hotels, restaurants, transfer companies, car rental companies, shops and excursions have established COVID-19 safety measures and precautions which may change from day to day. These safety measures may include but are not limited to curfews, attraction closings and reduced hours, size of group gatherings, social distancing requirements, health screenings, self-quarantine requirements and COVID test results. By registering for one of our trips, you accept ultimate responsibility for yourself and your travelling party to have all the necessary provisions for travel (such as COVID test results, pre-travel questionnaires, etc.) Moreover, you understand that you should assume responsibility for the necessary documents (such as COVID test results, pre-travel questionnaires, etc.) considering COVID-19, in order to travel to my specific destination.
Stay Safe Procedures: WEA and Adventure Out Loud Pty Ltd are taking important measures to limit the transmission of COVID-19.
Before attending an adventure, you may be asked to:
*Provide proof of Covid-19 Vaccination
*Complete a RAT test 24 hours prior to departure, and complete the online Health Assessment (will be forwarded to you via email)
*Stay home if you or your family are unwell, or you have been advised to isolate
*Wash your hands and use hand sanitiser often
*Continue to social distance
*Read our full Covid-19 T&C's for full details https://www.womenembraceadventure.com.au/t-c
19. No liability
You acknowledge and agree that:
a. Where WEA and Adventure Out Loud Pty Ltd acts as a booking agent for third-party tour operators it accepts no liability for the acts or omissions of those third-party tour operators and does not authorise any suppliers including hotel management to promise refunds on our behalf;
b. Operational control of the tour may be in the hands of a third party and that your right of action in regard to any shortcomings of that third party’s performance is against the third party and not against WEA or Adventure Out Loud Pty Ltd;
c. WEA and Adventure Out Loud Pty Ltd will not be liable for any breach of any law by any person with whom you travel on the tour; and
d. You may not rely on any representations concerning the tour made by WEA and Adventure Out Loud Pty Ltd, which are not contained in these conditions.
20. Release and discharge of liability
To the extent permitted by law, by accepting the additional inherent dangers and risks associated with the tour, you release, waive and discharge all WEA and Adventure Out Loud Pty Ltd representatives from all claims, actions or losses for personal injury or death, property damage, loss of services, loss of profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise:
a. Out of or occur during your travel in connection with the tour or any activities conducted in conjunction with the tour unless caused by the reckless conduct of WEA or Adventure Out Loud Pty Ltd representatives, or
b. In connection with any optional activities which you may undertake during the course of your tour but which do not comprise part of your tour itinerary and you accept that any assistance given to you by WEA or Adventure Out Loud Pty Ltd representatives in arranging such optional activities will not render the WEA or Adventure Out Loud Pty Ltd representatives liable to you in any way.
21. Australian Consumer Law
Under the Australian Consumer Law, statutory guarantees apply to the supply of recreational services of the kind offered by these terms and conditions. “Recreational services” is defined as including activities that involve a significant degree of physical exertion or risk undertaken for the purposes of recreation, enjoyment or leisure. These guarantees mean that WEA and Adventure Out Loud Pty Ltd, as the supplier, is required to ensure that the recreational services it supplies to you are rendered with due care and skill and are fit for their intended purpose.
Under the Australian Consumer Law, WEA and Adventure Out Loud Pty Ltd, as supplier, is entitled to ask you to agree that these statutory guarantees will not apply to you. If you sign this form you will be agreeing that your rights under this agreement, if you are killed or injured because the services provided were not rendered in accordance with these statutory guarantees, are excluded, restricted or modified in the way set out in this condition.
To the extent permitted by law, you hereby exclude, release and forever discharge all WEA and Adventure Out Loud Pty Ltd representatives from all liability for any and all claims, loss, damage, cost or expense arising from your death or your suffering physical or mental injury or any other condition, occurrence, activity, form of behaviour, course of conduct or state of affairs as specified in section 139A of the Competition and Consumer Act 2010 (except in the case of liability arising from the reckless conduct on the part of the WEA or Adventure Out Loud Pty Ltd representatives) and connected with your participation in the recreational services which comprise the tour.
22. Cancellation, amendments, quotations and transfers deposit & final payment
Payment schedule
Your payment schedule will be outlined in the quote section of your invoice.
Please note that a non-refundable $3,000 deposit is required to secure your place on the tour, and no bookings will be confirmed until the deposit is received by WEA. This may result in you missing the opportunity to be involved, so we suggest you book and pay early. Once your deposit is received, your tour place & price is secure.
Payment plans
Monthly payment plans may be available, and you should request this option when you book. Management reserves the right to charge an administration fee for payment plans of up to 5% of your total tour fee plus any credit card or paypal fees as appropriate.
Payment methods
Payment can be made by direct debit (no fee). Payment by Paypal, credit card (Visa & Mastercard only), 3% surcharge. This surcharge is based on the average expected cost of the credit card transaction to WEA.
Cancellation
Notice of cancellation must be received in writing and sent to info@womenembraceadventure.com.au. If it becomes necessary for you to cancel your trip, the following cancellation fees will apply:
Cancellation dates:
More than 180 days before departure
Full deposit is forfeited plus any additional fees and booking costs
120 – 179 days before departure
25% of total fee, Full deposit is forfeited plus any additional fees and booking costs
90 – 119 days before departure
50% of total fee, Full deposit is forfeited plus any additional fees and booking costs
60 – 89 days before departure
85% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Less than 60 days before departure
100% of total fee, Full deposit is forfeited plus any additional fees and booking costs
Please note the above is a guide only and may vary depending on what has already been booked for your participation in the tour itinerary. Cancellation fees may increase to cover these unrecoverable costs (examples of unrecoverable costs include, but are not limited to, gorilla & chimp permits that are non-refundable and cannot be transferred). Cancellation fees are in addition to the non-refundable deposit.
Depending on your reason for cancellation, you may be entitled to make a travel insurance claim. We will gladly assist you with this claim by providing a letter summarising the tour costs you have incurred/forfeited as a result of your cancellation.
23. Severance of conditions
If any part of a condition is illegal, unenforceable or invalid, it is to be treated as removed from the conditions, however, the remainder of the conditions are not altered.
24. Travel outside of tour dates
WEA and Adventure Out Loud Pty Ltd accept no responsibility for travel by participants outside of the official tour dates set out in your itinerary and this agreement, including, but not limited to, international flights and transfers. All costs incurred during this travel will be the responsibility of each participant.
28. Acknowledgement
In booking and ticking you agree to these terms and conditions, you acknowledge that you have read, understood and accepted the conditions of contract accompanying the booking and the obligations set out in the conditions, particularly those relating to the release and discharge of liability (condition 20).
WHAT'S INCLUDED
Local English speaking guides and drivers throughout your adventure
1 WEA hosts to ensure you have the most amazing adventure
16 nights accommodation ( a mixture of Lodges, boutique hotels and 5 star safari tents)
Meals as per the itinerary (16 breakfasts, 9 lunches, 15 dinners)
David Sheldrick Elephant Orphanage
Nairobi Giraffe Centre
Mirror of Hope Experience
Kiberan Slum Cultural Immersion
2 Game Drives in Lake Nakuru National Park
All National Park Permits
Experienced English Speaking Safari Guides
Transport in Luxury Safari Jeeps
Masai Mara Permits
2 Game Drives each day while in the Masai Mara
Maasai Boma Tour
Airport transfers within Africa
Rwandan Genocide Memorial
Ntarama Genocide Memorial
Transport to all activities outlined in itinerary
Guided Golden Monkey Trek and Permits
Guided Gorilla Trek and Permits
And of course some WEA surprises along the way
WHAT'S NOT INCLUDED
International or internal flights
Visa and passport fees
Travel insurance (Proof of travel insurance must be provided by 2 weeks after booking)
Paid adventure options and all personal expenses
Tobacco, alcoholic or special beverages
Miscellaneous extras
Laundry and communication charges
Medical care
Gratuities for Expedition Team and crew
Monday 13th July Day 1
Arrival and Meet & Greet. Meet the team and guides for a briefing of our trip followed by a welcome dinner with the team.
Tuesday 14th July Day 2
Today we walk Section 1 of the Larapinta Trail, Alice Springs to West MacDonnell Ranges
Wednesday 15th July Day 3
Section 8: Serpentine Gorge to Serpentine Chalet Dam
Thursday 16th July Day 4
Section 10: Ormiston Gorge to Glen Helen Gorge
Friday 17th July Day 5
Section 12: Mount Sonder Sunrise Climb
Saturday 18th July Day 6
Section 9/10: Ormiston Pound Walk and then back to Alice Springs for our team celebration dinner
Sunday 19th July Day 7
We meet at the café and have our last meal together as a team. We will then part ways keeping hold of memories that will last a lifetime.
Day 1 - Thursday 13th July
Arrive in Alice Springs and make your way to the Hotel. If you arrive earlier during the day, drop your things at the hotel ( the staff will take care of your luggage) and enjoy the sights and sounds of the bustling heart of the Red Centre. Browse Aboriginal artworks at Central Australia's best art galleries. This is also a good time to ensure you have all articles needed for your Larapinta Trail walk.
We meet at 2:30pm in the foyer of the hotel, where you will meet the rest of the members and check in if you haven’t already .
At 3:00pm we will meet with our guide to have a briefing of our exciting days ahead.
After our briefing we will head out for a team dinner to get to know each other.
Meals included: D
Day 2 - Friday 14th July
An early start (approximately 6 am) and it's goodbye suburbia – hello wilderness! The majestic and serene West MacDonnell Ranges are rich in natural wonders and traditional culture and are considered the best there is in Australia. Our first walk is section 1 of the trail - Alice Springs to West MacDonnell Ranges and around a 14km ‘leg stretch’ commencing from the outskirts of Alice Springs. Some beautiful views can be seen, particularly at Euro Ridge. Our walk is taken casually, a fitting way to relax and immerse in the wonder of the region and to ponder the coming days. Our Ground Support Vehicle will meet us at the picturesque Wallaby Gap and transfer us to our remote camping location within the MacDonnell Ranges National Park. Let the true experience begin as we rest in a region synonymous in the dreamtime (Alcheringa) of the Western Arrernte Aboriginal people. We will enjoy a Kungkas Can Cook Tasting Platter and refreshing drink for pre dinner nibbles. Kungkas Can Cook are an aboriginal catering company who are passionate about bush foods and are dedicated to utilizing wild harvested produce from around the Central Desert Region and beyond.
Meals included: B, L, D
Day 3 - Saturday 15th July
Section 8 Serpentine Gorge to Serpentine Chalet Dam
Today we head to the spectacular western half of the Larapinta Trail and onto a 13.4km section of the Larapinta Trail (Section 8: Serpentine Gorge to Serpentine Chalet Dam) that is only suitable for well-prepared and experienced walkers with a good level of fitness. It offers exhilarating views of the high quartzite ridgelines that typify the West MacDonnell Ranges, including Haasts Bluff and Mt Zeil (the highest point in the Northern Territory).
Meals included: B, L, D
Day 4 - Sunday 16th July
Today we take on section 10 of the trail, Ormiston Gorge to Glen Helen Gorge. We traverse the low-lying regions surrounding Ormiston Gorge gradually working our way upward into the back reaches of the Finke River. This area is steeped in traditional folklore with several important sites being viewed including 'Yapulpa', which is part of the Carpet Snake Dreaming legend as well as the Emu and Kangaroo Man Dreaming. Tonight, relax at the campsite as the sun sets and the colours of the night desert erupt into million-star accommodation.
Meals included: B, L, D
Day 5 - Monday 17th July
An early rise is an understatement as we challenge the 8km climb to the peak of Mount Sonder. The vision of sunrise and the 360° view will leave you speechless – a truly unforgettable achievement. Enjoy time at camp for your last evening under the stars of the Milky Way.
Meals included: B, L, D
Day 6 - Tuesday 18th July
On our last day on the trail we walk section 9/10 Ormiston Pound Walk.
Regarded by many as the ‘primo’ small walk of the Larapinta Trail, the Ormiston Pound Walk is full of wow factor, wildlife and flora and a great finale to our walk. A location inspirational to Albert Namatjira, sensational viewings of the Chewing’s Range and Mount Giles – the entry into the Gorge will leave you dumb founded.
After another healthy lunch, we will pack and break camp for regrettably the last time and begin our journey back to normality (hot showers and life as you know it awaits).
After enjoying our first shower in 5 days we will head out for a celebration dinner with the team.
Meals included: B, L, D
Day 7 - Wednesday 19th July
Let’s meet at the café and have our last meal together as a team. We will then part ways keeping hold of memories that will last a lifetime.
Meals included: B
We will send you a full packing list a couple of months out from travel. Below is a basic outline if what you will need.
Hiking Gear
Daypack for walking
Trekking poles (optional but recommended)
3-5 Litres water bladders or bottles (bottles not recommended)
Head torch with spare batteries (essential for the Mt Sonder hike and around camp)
Insect repellent / fly net or sunscreen with fly repellent “cancer council repel”
Clothes, Personal Items and Medication
Lightweight, quick-drying clothes suitable for longer hikes/walks
Thermal/ fleece warm clothes for night / sleeping / early treks (Mt Sonder)
Wind breaker/waterproof jacket for rain
Gloves and a beanie for very cold days
A pair of sturdy, lace-up boots for the track that provide adequate ankle support and have good, solid soles for walking on sharp rocks
A pair of hiking socks, ideally one per day
A pair of lightweight shoes that can be worn with warm socks for around camp
Warm clothes for the campsite
Swimmers and towel for showers / swimming
Pair of thongs / flip-flops or similar (good for bathroom visits)
Your main bag should be a soft sports bag or large backpack
Wide-brimmed hat, Sunglasses & Sunscreen
Long sleeve shirts for sun protection
Blister bandages and tape
Anti-bacterial gel / Wet-wipes and/or toilet paper for the treks / plastic bag for rubbish collection to dispose waste according to national park rules
Personal items such as toiletries and medications
What is the full cost of the trip?
The full cost of the trip is AU $4,290/pp twin share.
This amount covers all inclusions below:
6 nights Accommodation: 4 nights comfortable camping + 2 nights hotel accommodation in Alice Springs
Spend 4 nights at a beautiful private and permanent campsite on indigenous land (you chose each night at camp if you sleep in your private tent or under the stars in a swag)
Meals: Healthy and delicious food, 6 Breakfasts, 5 Lunches, 6 dinners and snacks while hiking. Hot and cold drinks excluding alcoholic beverages (Alcoholic beverages can be brought to camp and cold storage will be provided)
Enjoy an ethically sourced, organic bush food tasting platter straight from the Central Desert
Mount Sonder Sunrise hike on day 5, a day you will never forget
Welcome and celebration dinners on the 1st and last night of our trip with the entire team
Comfortable 4WD transport while on the track
Women Embrace Adventure team shirt and buff
Professionally trained and accredited walking guide and tour host from the tour company Way Outback
2 Women Embrace Adventure Hosts to ensure everything you need you have and you looked after and enjoy every minute of the trip – you walk and we will take care of the rest.
National Park Fees, Traditional Owners and Camping Fees
An outback meat tasking platter including buffalo, kangaroo, crocodile, emu and camel (based on availability)
An ethically sourced, organic bush food tasting platter straight from the Central Desert
All camping equipment such as linen, pillows, sleeping bags and a touch of outback luxury with our permanent safari tents
Travelling with a company that has an Advanced Eco Tourism status, supports and works closely with various different indigenous companies, extensive indigenous content and a great reputation for authentic tours away from the crowds
Extensive remote first aid kit, satellite phone and Emergency Position Indicating Radio Beacon (EPIRB)
And so much more including some WEA surprises and special touches along the way
This amount does not include:
Flights
Travel Insurance
Alcohol
When does my deposit have to be paid?
The non-refundable $600 deposit needs to be paid upon booking. Places are limited to 13 so we recommend you do this as soon as possible. Once we have received your deposit we will send you a confirmation email. If you do not receive this within 48 hours, please check your junk/spam email folders and let us know if you cannot see it.
What is the cancelation policy?
Notice of cancellation must be in writing, with an email as an acceptable form of communication, directly to Women Embrace Adventure with the following conditions:
A $600 Non-Refundable Deposit is required to secure a place and must be paid at the time of booking. Full payment is required 90 days before departure.
Cancellation Fees Apply:
Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Within 30 days of the trip departure - 100% Of the Adventure Cost
Once the trip has commenced, there will be no refunds granted.
It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintained through until the end of the adventure.
To prioritise the wellbeing of women, staff and our community, Women Embrace Adventure is taking important measures to limit the transmission of COVID-19 (Coronavirus).
*All local regulations must be adhered to
*Contactless registration
*Zero share equipment, utensils
*Providing hand sanitiser to use at the start and during each adventure
*Ensuring social distancing throughout the adventure
Before attending this adventure, please:
*Stay home if you or your family are unwell
*Wash your hands before joining us and use hand sanitiser often
*Continue to social distance
Full WEA Covid Policy
By making a booking you agree to and accept our terms and conditions, including these Terms and Conditions, our Covid-19 Policy and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
This is a women's only adventure.
Valid for travel for a 13th July 2023 departure.
Valid for sale until sold out.
Advertised prices are per person, twin share and do not include return airfares/transport required and travel insurance.
Prices are correct as of 10th January 2023 and are subject to availability, withdrawal and change at any time without notice due to fluctuations in charges and currency.
A non-refundable deposit of $600 per person is required to secure your booking.
Full price $4,290.
You will be invoiced for the balance owing, which is due by 14th April 2023 and is payable via direct deposit, PayPal or credit card.
Travel Insurance is mandatory and is invaluable if you need to change your plans or become ill or injured before or during your adventure. You are required to source and purchase travel insurance upon booking. We will ask you to provide proof of insurance, including the company name and policy number. You'll need travel insurance coverage for the duration of the booking period until the completion of the adventure. Ensure your insurance will cover you for cancellation, change of travel plans, evacuation and repatriation. The insurance provided by your credit card company may not cover you for the above requirements.
All current government safety and health guidelines at the time of booking and departure must be adhered including all Covid-19 requirements. Any additional costs related to but not limited to government travel restrictions and third-party changes are the responsibility of the individual traveller and not Women Embrace Adventure. If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip. Your booking is non-transferable.
If the final balance is not received by the due date, we will regard the booking as cancelled and normal cancellation fees will apply.
Cancellation Fees Apply:
· Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
· Within 30 days of the trip departure - 100% Of the Adventure Cost
· Once the trip has commenced, there will be no refunds granted.
· It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintained through until the end of the adventure.
Please read full T&C and disclaimer at https://www.womenembraceadventure.com.au/t-c .If this trip is undersubscribed or in circumstances where external events affect the viability or safety of this trip to go ahead, Women Embrace Adventure reserves the right to cancel or reschedule and to exclude/remove any participants from this trip.
Full Covid Policy https://www.womenembraceadventure.com.au/covid-19-policy
How fit do I need to be?
The Larapinta is graded 4/5 depending on the tracks. We cover moderate to hard tracks on our trip. A minimum moderate to advanced level of fitness is required to complete the walks. Length of walks will be between 11km to 16km each day, often over steep rocky sections and in direct sunlight. Embarking on walks will be at the guide’s discretion to ensure safety of guests. Therefore, a medium/high level of fitness is required and a doctor's certificate is required for people over 70 years (30-days prior to travel).
How many women will be in our group?
A maximum of 13 plus your WEA hosts and Guides– this ensures everyone has a great time and gets to know each other.
I am thinking about coming on my own, is this ok?
Not a problem at all! Lots of women come on their own to our adventures. Your Women Embrace Adventure hosts will make sure everyone is introduced and welcomed into the group. We always have lots of fun, there is no pressure, no judgment, and lots of encouragement from everyone. By the end of our WA trip, you may have just found some new adventure friends!
What is the age limit?
This adventure is for all women who are 18 and above
What is the temperature like on Larapinta in July?
Winter is the best time to walk the Larapinta Trail. There are clear blue skies, low-mid 20C temperatures and cool breezes - ideal walking conditions. Nights are often quite cool. It is not uncommon for frequent 3-5C nights, particularly in the gorges and valleys. Temperatures can drop below freezing during winter.
Will I have to share a tent or room?
All accommodation is twin share and is a combination of tents at our base camp and hotel rooms in Alice Springs (the tents are spacious ’stand-up’ 6-person tents and are set up prior to your arrival. The tents and the base camp are very ‘comfortable camping’; it is not glamping, but we do our best to make it as comfortable as possible with high-density foam mattresses, pillows etc.) We can offer a single supplement at an additional cost. You also have the option of sleeping in a swag under the stars on any or all of the nights at the campground.
How much spending money do I need to bring with me?
This largely depends on you. All accommodation, activities outlined on the itinerary, breakfasts, lunch and dinners and snacks are included on the Adventure. Alcoholic beverages and souvenirs along the way are also at your own cost. So really, you don’t need much at all.
When does my deposit have to be paid?
The non-refundable $600 deposit needs to be paid upon booking. Places are limited to 13, so we recommend you do this as soon as possible. Once we have received your deposit, we will send you a confirmation email. If you do not receive this within 48 hours, please check your junk/spam email folders and let us know if you cannot see it.
What is the cancellation policy?
Notice of cancellation must be in writing, with an email as an acceptable form of communication, directly to Women Embrace Adventure with the following conditions:
A $600 Non-Refundable Deposit is required to secure a place and must be paid at the time of booking. Full Payment is Due 90 days prior to travel.
Cancellation Fees Apply:
Prior to 90 days before the trip departure, we reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 90-60 days before trip departure-75% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 59-30 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Within 30 days of the trip departure - 100% Of the Adventure Cost
Once the trip has commenced, there will be no refunds granted.
It is required that you have a purchased comprehensive travel insurance policy at the time of booking and maintained through until the end of the adventure.
When should I book airfares?
Only book airfares AFTER you receive a confirmation via email from Women Embrace Adventure letting you know it is ok to book flights. Airfares are not included in the package price; you will need to book and pay for your own airfare to and from Alice Springs. We will share these details with you when it is time to book flights.
Do I Need Travel insurance?
YES, travel insurance is required to take part in this trip.
Are there showers and toilets at the campsite?
The location of our Larapinta campsite is carefully selected to give our customers an authentic remote experience, and is also located on indigenous land. The bush camp setup includes permanent tents, portaloos and solar showers. We will utilise public facilities with flushing toilets pre and post-trekking most days.
We know there is limited service along the trail but are we able to charge phones at the campsite to take photos?
The campsite does not have any charging facilities so please ensure to bring power banks to charge any devices you might need.
Do you cater for dietary requirements?
We will be in a remote area of Australia so some specific foods and brands may not be available. We can cater for vegetarians, lactose-free and gluten-free. Please be sure to add any dietary requirements on the registration sheet at the time of booking.
What is the full cost of the trip?
The full cost of the trip is AU $4,290/pp twin share*
This amount covers all inclusions outlined in this document.
Payment plans and limited single supplements may be available.
What are the terms and conditions?
By making a booking, you agree to and accept our terms and conditions, including these Terms and Conditions, our Covid-19 Policy and the Waiver of Liability.
Your booking is final once your payment is processed and a confirmation email is sent to you.
Itinerary Highlights:
Day 1 – Pickup from Merimbula Airport or our designated meeting spot 10 am and travel to our camp. After settling in, we'll have lunch then walk Sandy Creek Loop (10 km Grade 3) Stay at Campground (M- L, D)
Day 2 – Kangarutha track (12 km Grade 4) Stay at Campground (M-B,L,D)
Day 3 – Transfer to Boyds Tower, Walk to Saltwater Creek on the Light to Light track (13kms Grade 4). Stay at Green Cape Lighthouse (M-B,L,D)
Day 4 – Transfer back to Saltwater Creek, walk to Green Cape Lighthouse (17kms Grade 3-4), stay at Green Cape Lighthouse. (M-B,L,D)
Day 5 – Leisurely morning at Green Cape Lighthouse, transfer to Towamba River for full day kayak trip downriver, into Twofold Bay, exploring fisheries beach and finishing at the Seahorse Inn. Set menu celebration dinner and stay at Seahorse Inn. (M-B,L,D)
Day 6 - Check out after a continental breakfast, visit Eden Whale Museum and a visit to Pambula boutiques for a wander...we then say goodbye to our new adventure friends and head back to the airport/our cars. (M-B)
Your Package Includes:
6 days/5 Nights Twin-share accommodation with Boutique Style Hotel, Camping & Lighthouse Cottages
All meals, including a celebration dinner on the final night, with a focus on fresh local Far South Coast seasonal produce. This is really a foodie's tour of the coast!
Breakfast on days 2-6, a mix of continental and cooked breakfast depending on the day
Lunch on days 1-5, pack your own with fresh bread rolls/wraps, luncheon meats, cheeses and salad
Dinner-home cooked and delicious on days 1-4, preset menu celebration dinner at Sea Horse Inn on day 5
Daily morning/afternoon tea/snacks and pre-dinner nibbles
Full Camp set up: Four-person, stand up tents (twin-share) with stretchers, insulated mats, sleeping bags, sleeping bag liners, pillows and head torch, camp chairs, hot showers and drop toilets (It could be called Glamping!)
Emergency communications and first aid kits carried by your guides and host
Wilderness First Aid trained local Sapphire Coast Guiding Co Guides and Women Embrace Adventure host to ensure you have the most amazing adventure.
Women Embrace Adventure team shirt
Guided full-day kayak tour including all instruction and equipment
Return airport transfers to and from Merimbula Airport or predetermined location
Guaranteed fun, laughter and, as usual, some Women Embrace Adventure surprises along the way!
Your Package DOES NOT include:
Flights or travel to Merimbula
Travel Insurance-required
Alcohol (you are welcome to byo for a drink before/with dinner)
Day 1: Saturday 17th Feb
Arrival in Ushuaia, Argentina
Ushuaia is the most southerly city in the world and the capital of Tierra del Fuego (Land of Fire). It has a dramatic setting, surrounded by mountains to the north and the Beagle Channel to the south, making it a spectacular departure point for your Antarctic adventure. On arrival at Ushuaia Airport, please make your way through to the Arrivals Hall where our representative will be waiting for you to transfer you to your hotel. He/she will be holding a sign with your name on it. Should you not be able to contact them, please refer to the front of your itinerary for emergency contact details of our representative office. Your cruise itinerary begins with an overnight stay in Ushuaia. If you arrive in Ushuaia early enough, the day is yours to explore. Avenida San Martin and the surrounding streets are where most hotels, shops, restaurants, cafes and tourist services are located.
The Museo Marítimo y del Presidio de Ushuaia (Maritime & the Prison of Ushuaia Museum) is well worth a visit. Located in the former prison of Ushuaia, the prison buildings now house four museums - the Maritime Museum, the Prison Museum, the Antarctic Museum and the Marine Museum of Art. The buildings date back to 1906 when convicts were transferred from Isla de los Estados to Ushuaia to build this national prison. Construction was completed in 1920 and the cells that were designed for 380 inmates held up to 800 prisoners before closing in 1947.Tierra del Fuego National Park is a short bus ride from Ushuaia and was the first shoreline national park established in Argentina. It is a rugged, mountainous park with great views of Lapataia Bay and dramatic scenery of waterfalls, mountains, glaciers and lakes. There are many hiking trails within the park including the Coastal Path (Senda Costera) that connects Ensenada Bay to Lapataia Bay on Lago Roca. The park is home to many species of animal including the guanaco, Andean fox, North American beaver, European rabbit and muskrat. There are also many species of birds including the torrent duck, kelp goose, austral parakeet, Andean condor and the Magellanic oystercatcher.The Fin del Mundo Train (End of the World Train) is a steam train that runs from Ushuaia to Tierra del Fuego National Park, providing an alternative way to get to the park.
Day 2: Sunday 18th February
Embarkation in Ushuaia, Argentina.
This morning is free for you to explore Ushuaia, giving you time to wander the streets of this quaint port town or discover Tierra del Fuego National Park. Transfer to the pier of Ushuaia for embarkation in the late afternoon. You will be welcomed on board the Ocean Endeavour by the Expedition Team and the Ship’s Officers. This evening we set sail through the Beagle Channel which was named after the British ship the HMS Beagle. This famous channel transects the Tierra del Fuego archipelago in the extreme south of South America and is rich in wildlife. Keep a look out for Magellanic penguins, rock cormorants, petrels and black-browed albatross from the deck as well as sea lion colonies. Enjoy your first taste of life at sea and a welcome dinner. The air is likely to be filled with anticipation, as your next view of land will be of Antarctica - the White Continent.
Day 3-4: Monday 19th – Tuesday 20th February
At sea, Drake Passage
As we leave the Beagle Channel, prepare yourself for potentially rough seas as we enter the legendary Drake Passage. This infamous and unpredictable channel of water separates the southernmost tip of South America from the tip of the Antarctic Peninsula. It was named after the English explorer, Sir Frances Drake.
As we head southwards, there is time to get to know your shipmates and get an insight into the excitement ahead with presentations from the Expedition Team on everything Antarctic - from the history and geology to the incredible wildlife. We will notice a drop in temperature as we cross the Antarctic Convergence and enter the waters of the Antarctic Ocean. At the Antarctic Convergence, the colder polar waters flowing north meet the warmer equatorial waters flowing south. This mixing pushes nutrient-rich waters to the surface, attracting a variety of seabirds, whales and other species. Look out through the panoramic observation windows or brave the elements outside on deck as you keep your eyes peeled for albatrosses flying overhead, icebergs and maybe even breaching whales. Leaving the Antarctic Convergence in our wake, we continue south towards Antarctica, maybe making landfall by early evening on Day 4, if conditions are favourable. The first sighting of land always brings great excitement and is often embraced as the true beginning of any Antarctic expedition.
Day 5–8: Wednesday 21st – Saturday 24th February
South Shetland Islands & Antarctic Peninsula
For the next four days, we explore the South Shetland Islands and Antarctic Peninsula which is famed for its majestic mountains, glaciers, imposing icebergs, ice-strewn waters and abundance of wildlife. The scenery, wildlife and serene silence of Antarctica will enchant and enthral and you will soon realise why this region has captivated the attention of explorers and travellers for centuries. Your days on the Antarctic Peninsula will form the core of your adventure. Every day will be different as we cruise by Zodiac amongst the beautifully sculpted icebergs and take Zodiac excursions from the ship to explore local bays, channels and landing sites. Unpredictable weather and ice conditions mean that the itinerary will be flexible but will make the most of wildlife sightings, as we aim to explore penguin rookeries, seal and bird colonies, whale feeding areas as well as visiting sites of historic and scientific interest and climbing to vantage points for panoramic views. There is always something new or unexpected to see. Enjoy the antics of thousands of curious penguins as you sit on a pebbled beach, scout for whales and seals as you cruise by Zodiac, visit a research base, and listen out for the mighty crack of a calving glacier and maybe brave a polar plunge in the icy waters! As we cruise through the Peninsula, the lecture programme continues and sightseeing is at its most spectacular off the ship’s outer decks. Enjoy the Ocean Endeavour’s newly designed health and fitness features, with facilities that include a spa, His and Hers saunas, saltwater pool and gym plus yoga sessions.
Day 9–10: Sunday 25th – Monday 26th February
At sea, Drake Passage
We hope to make one final excursion or shore landing today before we leave the Antarctic Peninsula behind and head back across the Drake Passage. This is another great opportunity to look out for wildlife from the deck of the ship, as you identify seabirds and maybe whales with the help of your Expedition Team. Gain more insight into the region by attending final lectures and presentations by the polar experts and take time to relax and reminisce about your Antarctic experiences. By the evening we hope to be back in the tranquil waters of the Beagle Channel, ensuring a restful night's sleep on board.
Day 11: Tuesday 27th February
Disembarkation in Ushuaia, Argentina
Disembark the Ocean Endeavour after breakfast as your Antarctic expedition comes to an end and the memories of an amazing adventure begin. After saying our farewells to our Expedition Team and the crew of the Ocean Endeavour, we transfer you to the airport for your onward flight, or you may like to spend some extra days in Ushuaia, giving you time to explore this fascinating town and the surrounding areas.
It’s a REAL Antarctic expedition!
Immerse yourself in Antarctica with our ice-strengthened expedition vessel - equipped with a large fleet of 22 Zodiacs for small group off-ship exploration, and a full-sized expedition Mudroom for guests comfort and convenience.
Our industry-leading guide to guest ratio of handpicked Expedition Guides, means more interaction with our expert team throughout your voyage, enriching your Antarctic experience.
Unrivalled commitment to science and sustainability Our Citizen Science Program is ingrained into all aspects of our expedition, ensuring you will leave Antarctica with a deep sense of understanding and appreciation of this polar wilderness. Sustainability is at the heart of our operation - we carbon offset every expedition and go the extra mile to ensure we reduce our net emissions while operating a safe and environmentally responsible voyage.
The Ocean Endeavour
The Ocean Endeavour allows you to explore Antarctica while enjoying the class and comfort of a four-star hotel. Featuring one Expedition Team member for every eight travellers, you can take full advantage of one of the best Expedition Team to passenger ratios in Antarctica, ensuring a greater level of personal service and more time with our onboard experts. Complete with contemporary interiors, lounges for learning and reflection, Zodiacs for remote exploration, breathtaking 360° views from the range of outer decks, an emphasis on sustainability and exciting activities, the Ocean Endeavour is ideally suited for polar expedition cruising.
Operating Sustainably in Antarctica
A science based approach.
We believe that with great travel comes great responsibility. As a travel company we know it is our duty to sustain and protect the environment we explore and love. We have, therefore, taken a range of sustainability measures to ensure our expeditions have as little impact as possible while providing you with unique and authentic experiences. ‘Sustainable cruising’ might seem like a contradiction in terms, given the history of the big mega liners. But it’s a side of the industry we want to change and why we are advocates of small ship cruising.
Limiting the Impact
We fully operate under and comply with the IAATO (International Association of Antarctic Tour Operators) guidelines in promoting and practising safe and environmentally responsible travel to the Antarctic. IAATO, in cooperation with other Antarctic ship operators have, and continue to, establish extensive procedures and guidelines that ensure appropriate, safe and environmentally sound travel to the Antarctic.
Sustainability Projects
In addition to reducing carbon levels in the atmosphere and reversing some effects of climate change by carbon offsetting all our trips, we also strive to reduce our footprint by implementing the following:
No plastic straws onboard the Ocean Endeavour and working towards eliminating all single use plastics throughout our entire operation.
Only sustainably sourced seafood is served.
Eco-friendly shampoo, conditioner and shower gel are available in all cabin bathrooms. We encourage all guests to utilise these whilst on board to minimise their impact.
Eco-friendly cleaning products are used aboard.
All waste is carried with us out of Antarctica.
Sustainable suppliers are used wherever possible in our supply chain.
We are a founding sponsor of the Antarctic Science Foundation which directly supports Australian science programs throughout Antarctica.
The Trip is Carbon Offset
Carbon offsets are a way for individuals and businesses to balance out their greenhouse gas emissions by allocating funds to emission reduction programs. We quantify our carbon usage and then purchase carbon credits from various projects to offset our impact. We believe investing in the renewable energy industry will help our economies transition from a fossil fuel-dependant society to a cleaner, renewable energy future. The main sources of carbon emission from our trips (transport, accommodation and waste) are also expertly assessed and offset into renewable energy projects. Each Antarctic expedition ensures an authentic, sustainable and carbon offset experience.
Which Carbon Offset Programs do we Support?
We work hard to reduce carbon emissions and seek less carbon-intensive alternatives where possible, and then balance the remaining emissions by purchasing certified carbon credits from internationally verified carbon reduction projects. A few projects we purchase carbon credits f rom:
Solar Farm Project - Bambous, Mauritius
This project supports technology transfer, energy transition and the first ever solar farm in Mauritius. The project has created 20 local jobs and saved 220,000 tonnes of CO2 entering the atmosphere.
Rainforest Rehab - Malaysian, Borneo
This project works to replant trees and avoid deforestation of the natural jungle and prevent palm oil plantations being planted. This all contributes to helping sustain the local wildlife.
Inside the Ocean Endeavour
During your expedition, the Ocean Endeavour will be your home away from home! Recommended for its inimitable sense of space, the Ocean Endeavour has plenty of open and airy communal areas that allows you to bask in the unrivalled beauty of passing polar scenery.
The Ocean Endeavour allows you to explore Antarctica while enjoying the class and comfort of a four-star hotel. Featuring one Expedition Team member for every eight travellers, you can take full advantage of one of the best Expedition Team to passenger ratios in Antarctica, ensuring a greater level of personal service and more time with our onboard experts. Complete with contemporary interiors, lounges for learning and reflection, Zodiacs for remote exploration, breathtaking 360° views from the range of outer decks, an emphasis on sustainability and exciting activities, the Ocean Endeavour is ideally suited for polar expedition cruising.
Features and Amenities
Travellers will enjoy one of the best Expedition Team to passenger ratios (1:8) in Antarctica.
Our strict sustainable travel policy ensures we consistently strive to reduce our footprint.
A large fleet of Zodiacs enables all guests to be off the ship at the same time. There are also two gangways on each side of the vessel for rapid disembarkation.
Our forward-facing Explorer Boats are available for our Photography Program and are designed for comfort and uninterrupted views.
A wide range of adventure options are on offer, including our Photography Program, Snowshoeing, Camping, Kayaking and Day Paddling.
You can enjoy our robust educational program on board, with regular presentations from our expert Expedition Team on the history, ecology and geology of the area.
Our health and wellness program offers a range of on board activities and amenities including yoga, a saltwater swimming pool, saunas, gym, jacuzzi and our Australis Spa.
Enjoy one night in a hotel in Ushuaia at the start of your trip.
Heated Mudroom, where your damp or wet expedition gear can be stored and dried for your next excursion.
Enjoy the Ocean Endeavour’s amenities including Aurora Lounge, sun deck, Polaris Restaurant, bar and our Polar Library.
Our ‘Open Bridge’ invites you to join the navigating crew on the bridge and observe the operations of the Ocean Endeavour. It is also one of the best places for spotting whales and sea birds.
Common Areas and Onboard Facilities
Outer Decks
Located in various spots all around the ship, our outer decks are where you will enjoy the Polar BBQ. Relax in our large heated, outdoor saltwater pool surrounded by deck space or in our freshwater jacuzzi with panoramic views (available based on sea conditions).
360° Flydecks
Located above the bridge, our Flydecks offer unparalleled views, perfect for wildlife spotting!
Gym
Located on Deck 8, our gym offers stationary bikes, a rowing machine, and hydraulic resistance machines.
Mudroom
Our heated mudroom has personal storage for all guests. Rubber boots and life jackets are available here and wet gear may be stored as needed.
Compass Club
Home to our Polar Library, a quiet space to relax, with a 24-hour coffee/tea station and comfortable seating.
Aurora Lounge
An intimate space for film screenings, lectures, travel talks and also home to our Polar Boutique.
Meridian Club
Our top-deck lounge offers panoramic windows and easy access to the outdoor observation platform.
Nautilus Expedition Lounge
The Nautilus Expedition Lounge hosts lectures and travel talks with enough seating for all guests.
Polaris Restaurant
Our Polaris Restaurant featuring large windows to enjoy the passing landscapes, is an open-seating dining room serving breakfast, lunch and dinner, with one sitting for all guests.
Yoga Program and Wellness Facilities
‘Floe’ Yoga and Meditation Classes
It doesn’t get more serene than a yoga class to the tune of glacial scenery. Join the most unique exercise setting in the world after a day of exploration. Classes are complimentary and regular but are dependent on weather conditions and swell.
Spa Treatments
After a rewarding day in the Antarctic landscape, you will have myriad opportunities to unwind, relax and rejuvenate in our bright, spacious Australis Spa. Choose from a variety of massage therapy sessions and spa treatments to detox your body while relaxing your mind (at extra cost).
Wellness Facilities
The Ocean Endeavour facilitates his and her saunas with large windows, so you won’t miss the glory of Antarctica. Other facilities include a heated saltwater pool, freshwater jacuzzi and a well-equipped gym with ellipticals, exercise bike, and other equipment.
Polar Library
Our Polar Library, located in the Compass Club, is the perfect quiet space for all early risers. Close to the tea and coffee station, we invite you to enjoy the Antarctic landscapes while browsing our extensive collection of polar books, covering subjects like wildlife, history, marine biology, ecology and geology, in multiple languages.
WEA has chosen Twin Cabins with window for our trip. These Cabins have the essential amenities you’ll need to feel comfortable throughout your voyage.
(note: single rooms may be available at an additional cost. Please let us know if you are interested in a single cabin)
All cabins include the following amenities:
A private bathroom with a shower, toilet and washbasin.
A hairdryer is available in each cabin.
Bathrobes and towels are on loan for you to enjoy for the duration of your expedition.
BODY WASH & HAIR CARE PRODUCTS We encourage you to use our eco-friendly shampoo, conditioner and shower gel provided in each bathroom.
FLATSCREEN TV Every cabin features a flatscreen TV which presents the daily program and movies/documentaries during sea days. Lectures and presentations may be broadcasted in addition to featuring in the lecture room by our Expedition Team.
TELEPHONE & INTERCOM Our Expedition Leader will announce exciting wildlife sightings, lectures and other ship activities through the intercom.
CABIN SAFE Feel free to store your valuables in the cabin safe provided or with our staff at reception.
CABIN TEMPERATURE – CLIMATE CONTROL Individual cabin temperature can be controlled for your comfort.
How fit do I need to be?
During our trip we will be in and out of Zodiacs for land tours as well as a couple of hours of kayaking on our trip. A moderate level of fitness is recommended to ensure you get the best out of this adventure.
How many women will be in our group?
A maximum of 20 plus your WEA hosts – this ensures everyone has a great time and gets to know each other. Please note there is a total of 200 guests on the boat plus staff.
I am thinking about coming on my own, is this ok?
Not a problem at all! Lots of women come on their own to our adventures. Your Women Embrace Adventure hosts will make sure everyone meets at the airport. We always have lots of fun, there is no pressure, no judgment, and lots of encouragement from everyone. By the end of our WA trip, you may have just found some new adventure friends!
When should I book airfares?
Only book airfares AFTER you receive an email from Women Embrace Adventure letting you know it is ok to book flights. Airfares are not included in the package price, you will need to book and pay for your own airfare to and from Perth as well as from Perth to Exmouth and return. We have a preferred travel agent and will share these details with you when it is time to book flights.
Do I Need Travel Insurance?
YES, travel insurance is required. Past experience shows that Credit Card travel insurance may not cover the full costs if you need to be evacuated, choose your comprehensive travel insurance wisely.
How much spending money do I need to bring with me?
This largely depends on you. All accommodation, activities outlined on the itinerary, breakfasts, lunch and dinners and snacks are included on the Adventure. Alcoholic beverages and souvenirs along the way are also at your own cost.
When does my deposit have to be paid?
Due to the nature of the trip a non-refundable $3000 deposit needs to be paid upon booking. Places are limited to 20 so we recommend you do this as soon as possible. Once we have received your deposit we will send you a confirmation email, if not receive this within 48 hours, please check your junk/spam email folders and let us know if you cannot see it.
Who is this adventure for?
This adventure is for all women who are 18 and above.
What is not included in the trip cost?
Flights are not included. Australia to Ushuaia and return are an additional expense.
Compulsory travel insurance
Alcoholic beverages
What is the full cost of the trip?
The full cost of the trip is AU $15,990/pp twin share*
This amount covers all inclusions outlined
Payment plans and limited single supplements may be available.
*T&C apply.
Inclusions
· All meals onboard the Ocean Endeavour including snacks
· Onboard lecture program from Expedition Team and Naturalists
· All shore excursions and Zodiac cruising (except paid adventure options that have an additional cost)
· Use of rubber boots on land and waterproof outer shell jacket
· Insulated inner jacket, yours to keep at the end of your voyage
· Transfer from Ushuaia airport to hotel (Day 1) and pre-night hotel accommodation with breakfast
· Transfer from hotel accommodation to the Ocean Endeavour for embarkation
· Transfer to Ushuaia airport on return to port
· All port taxes
· Use of onboard gym, sauna, pool, jacuzzi and yoga
WEA added extras
· Two WEA hosts to ensure you have everything you need and this is indeed a trip of a lifetime
· WEA goodie bag – always a hit and a WEA trip wouldn’t be the same without them
· Welcome team dinner in Ushuaia
· Welcome cocktail deck party on the Ocean Endeavour on first night
· Team Zodiacs for land excursions
· One day Kayaking excursion
· Celebration dinner on last night on board the Ocean Endeavour
Exclusions
· International or internal flights
· Visa and passport fees
· Mandatory Travel insurance
· Paid adventure options and all personal expenses
· Tobacco, alcoholic or special beverages
· Miscellaneous extras
· Laundry and communication charges
· Medical care
· Gratuities for Expedition Team and crew ( This amount is totally up to up to you but on average around $15 US per person per day is suggested and is divided up between all staff on the Ocean Endeavour)
Due to the nature and cost of this trip there is an extensive list of Terms and Conditions. Please be sure you have read and agree to the below before booking.
CHIMU ADVENTURES BOOKING TERMS & CONDITIONS
These Booking Conditions set out the terms on which you contract with us for the delivery of travel arrangements for your trip. By making a booking with us, you acknowledge that you have read, understood and agree to be bound by these Booking Conditions. We reserve the right to change these Booking Conditions at any time prior to you making a booking request.
“You” and “Your” means all persons named in a booking (including anyone who is added or substituted at a later date). “We”, “us”, “our” and “Chimu” or “Chimu Adventures” means Chimu Adventures Pty Ltd.
BOOKINGS
A booking request is accepted when we issue a written booking confirmation following the payment of your deposit (see below). It is at this point that a contract between us and you comes into existence subject to these Booking Conditions. We reserve the right to decline any booking at our discretion. No employee of ours other than a director has the authority to vary or omit any of these Booking Conditions or to promise any discount or refund.
SERVICES
We commence providing services to you as soon as we accept your booking. This includes (often significant) work undertaken prior to travel to arrange and coordinate the delivery of your travel arrangements. The services we provide to you are limited to (a) the arrangement and coordination of your travel arrangements; and (b) the delivery of travel arrangements which we directly control.
PRICES & EXCLUSIONS
Prices stated are in Australian Dollars ($AUD) and are current at the time of publication. The most up-to-date pricing is available on our website. The price includes accommodation, transportation and other inclusions as per the published itinerary. International and domestic airfares and airport/hotel transfers are not included unless specifically stated. Costs associated with passports, visas, vaccinations, insurance, meals (other than those stipulated), emergency evacuation costs, gratuities, and all items of a personal nature are not included.
PRICE SURCHARGES
Prices are calculated with reference to several factors, including exchange rates, Government charges (both in Australia and overseas), transport costs and fuel charges. You acknowledge that some of the variable factors of the costs of your travel arrangements as noted above may increase after your booking is confirmed. We reserve the right to pass on these increases to you at any time prior to commencement of your travel arrangements, which you agree to pay within 14 days of notice. Once you have paid for your travel arrangements in full, we will not pass on any cost increases for negative currency fluctuations.
DEPOSIT
You must pay a deposit as follows at the time of booking:
+ for cruises, an amount equivalent to at least 25% of the estimated total cost;
(hereafter referred to as the “minimum deposits”)
We may at our discretion give notice to you of any variation to the minimum deposits at any time before you pay the minimum deposit.
Our receipt of payment of a deposit does not, by itself, constitute acceptance of a booking. A booking will be deemed to have been accepted once we confirm acceptance in writing by issuing a written booking confirmation (see above ‘Booking’ section).
Please note that we may not hold any services for you until we receive payment of your deposit and confirm your booking, meaning that services may become unavailable or prices may increase, in which case you will be responsible for paying the increased price, and we will not be responsible if services become unavailable.
FINAL PAYMENT
The balance of the tour price, being the total estimated tour price less any deposits paid, must be paid as follows:
+at least 100 days prior to commencement of your first arrangement.
If balance of the tour price is not paid in accordance with the above, then (subject to the below) we reserve the right to treat your booking as having been cancelled by you. In this event, you agree that you will not be entitled to a refund of any deposit paid, which will be retained by us to compensate us for time spent and work done.
If the balance of the tour price is not paid in accordance with the above and the company (at its discretion) determines not to treat your booking as cancelled and you wish to continue your booking, then you agree to pay us any additional charges, fees or expenses that we incur or will incur as a result of your failure to make payment on time.
CANCELLATIONS BY YOU
If you wish to cancel your trip, we require written notice and will make refunds to you less cancellation fees in accordance with the tables below, calculated from the date which we receive written notice:
If you wish to cancel your trip, we require written notice and will make refunds to you less cancellation fees in accordance with the tables below, calculated from the date which we receive written notice:
When notice of cancellation received-
Cancellation charges payable:
*More than 95 days prior to commencement of your first travel arrangement – deposit and any instalments paid
*95 days or less prior to commencement of your first travel arrangement – 100% of the booking value.
You agree that these cancellation charges are reasonable, represent a genuine pre-estimate of our loss and are required to protect our legitimate business interests.
For group departures, a transfer of a confirmed booking to another departure date is deemed to be cancellation of the original booking.
You agree that these cancellation charges are reasonable, represent a genuine pre-estimate of our loss and are required to protect our legitimate business interests.
For group departures, a transfer of a confirmed booking to another departure date is deemed to be cancellation of the original booking.
ILLNESS PREVENTING TOUR COMMENCEMENT OR CONTINUATION
If due to any illness, suspected illness or failure to satisfy any required tests (such as a temperature test in relation to Covid-19):
+ an airline or other common carrier refuses you carriage;
+ a hotel or vessel refuses to accommodate you; or
+ we or our suppliers (acting reasonably) exclude you from the trip
and you are consequently prevented from commencing or continuing your trip, then:
+ if you have already commenced your trip, we will provide you with reasonable assistance to arrange alternative travel arrangements or to continue the trip. This will be at your cost.
+ if you have not commenced your trip then we regret we will not be in a position to provide such assistance.
We will not be liable to refund the cost of your trip (or any part of it) because we would have already paid (or committed to pay) suppliers and we would have already performed significant work preparing for the delivery of your trip and servicing your booking.
We will not be responsible to you for any loss or expenses incurred in connection with your booking (for example, airfares and visa expenses) if you are prevented from commencing or continuing your trip in these circumstances.
CANCELLATIONS BY US
Force Majeure - Prior to travel If your travel arrangements cannot proceed due to flood, earthquake, war or civil strife, acts of terrorism, hurricane, cyclone, industrial disturbance, strike, fire, lock-out, epidemic, pandemic, failure or delays of scheduled transportation, or any law, order, decree, rule or regulation of any government authority (including quarantine requirements or government travel advisories), or for any other reason beyond our reasonable control (Force Majeure), we may elect to:
+ reschedule your travel arrangements, in which case we will issue you with a credit equal to amounts paid; or
+ cancel your travel arrangements, in which case our contract with you will terminate.
If we cancel your travel arrangements, neither of us will have any claim for damages against the other. However, we will refund payments made by you less unrecoverable third party costs and less fair compensation for work undertaken by us up until the time of termination and in connection with the processing of any refund.
Please note that any credit issued will be subject to the terms and conditions as imposed by the suppliers of your travel arrangements.
Force Majeure - During travel If we cancel your travel arrangements after your trip has commenced due to Force Majeure, we will provide you with a refund of recoverable third party costs only.
Special Guests We advertise some of our departures with special guests, such as television celebrities or subject matter experts. We will only advertise such departures if we have agreement from the special guests that they will participate in the advertised departure and we will always make our best efforts to ensure the special guests do attend the departure. In the event of the special guest not being able to attend for unforeseen reasons, you acknowledge that the special guests’ attendance will not impact the conditions of your booking and that there will not refund or compensation for the special guest’s non-attendance.
General If we provide you with any alternative services or assistance where travel arrangements are cancelled due to Force Majeure, then you agree the amount to be refunded to you will be reduced by the value of these services and assistance.
If we cancel your travel arrangements for reasons beyond Force Majeure, you will be offered (at your election) a refund of all funds paid, or the offer of a trip of substantially equal or better quality if appropriate.
We will not be responsible to you for any expenses or loss you incur in connection with your booking if your travel arrangements are rescheduled or cancelled whether or not due to Force Majeure.
AMENDMENTS BY YOU
We will endeavour to accommodate amendments and additional requests. You acknowledge that these may not be possible to fulfil, and for group departures a transfer of a booking to a different departure is deemed a cancellation. An amendment fee of $250 will be levied to cover communication and administration costs for any changes to bookings. You will also be required to pay any additional costs charged by suppliers.
AMENDMENTS BY US
Prior to travel Occasionally, we (or the suppliers of your travel arrangements) may need to make amendments or modifications to the itinerary and its inclusions and you acknowledge our (and our suppliers’) right to do this. If we become aware of a significant change to your itinerary or its inclusions prior to the commencement of your trip (where the trip can still proceed), then we will notify you within a reasonable time.
During travel You acknowledge that the itinerary, modes of transport, accommodation and/or the trip’s inclusions may need to change during your trip due to local circumstances beyond our reasonable control, including road conditions, poor weather, changes in transport schedules, and/or vehicle breakdowns.
General To the fullest extent permitted by law, we will not be responsible for any omissions or modifications to the itinerary or the inclusions due to Force Majeure or other circumstances beyond or control happening after we have accepted your booking. This includes any loss of enjoyment or distress caused by omissions or modifications.
If you are entitled to any compensation for any modifications or omissions, then you agree it will be reduced by the value of any alternative services we provide which you accept.
We will not be responsible to you for any expenses or loss you incur in connection with your booking resulting from any amendment or change to the itinerary or its inclusions.
General To the fullest extent permitted by law, we will not be responsible for any omissions or modifications to the itinerary or the inclusions due to Force Majeure or other circumstances beyond or control happening after we have accepted your booking. This includes any loss of enjoyment or distress caused by omissions or modifications.
UNUSED SERVICES
No refunds will be made for of any travel arrangements not utilised, whether by choice or because of late arrival or early departure. This includes the failure of transport to operate according to schedule, which we disclaim responsibility for.
CLIENT NAMES – EXACTLY AS PER PASSPORT
For security reasons, airlines and our overseas suppliers require names to be given exactly as stated in your passport. If you do not advise the correct information and we have to re-issue airline tickets or other documentation, then you will be responsible for any fees charged (such as airline cancellation charges or re-issue fees) in addition to our own reasonable administration fees.
TRAVEL INSURANCE
You are required prior to or at the time of booking, to take out, and maintain for the duration of your travel arrangements, insurance that will indemnity (i.e., totally cover) you for at least the following:
+$500,000 medical expenses; and
+$500,000 repatriation expenses.
We reserve the right at any time to request you to provide a copy of a policy or certificate of insurance to show that you have taken out insurance as required in accordance with the above.
If you fail to produce a copy of the policy or certificate within 48 hours after we request it, then we reserve the right to cancel your booking. In this event, you agree that you will not be entitled to a refund of any deposit paid, which will be retained by us to compensate us for time spent and work done.
You acknowledge that any request for evidence of such insurance is an important request in relation to our business and necessary to protect our legitimate business interests.
ACCOMMODATION
We reserve the right to substitute hotels, vessels and other forms of accommodation with properties or vessels of a comparable or higher standard.
PASSPORTS, VISAS & VACCINATIONS
It is a requirement that you hold a valid passport and any required visas for your trip. It is your responsibility to ensure that you are in possession of the necessary documentation to comply with the laws and regulations of the countries to be visited. It is your responsibility to obtain vaccinations and preventative medicines as may be required for the duration of the trip. Any information provided by us is given in good faith.
HEALTH & FITNESS
It is your responsibility to ensure that you have a suitable level of health and fitness to undertake the trip of your choice. We will not be responsible for any damage, injury, death or loss of any kind arising from your failure to fully disclose relevant medical information.
If you suffer from a medical condition which may reasonably be expected to increase your risk of needing medical attention, or which may affect the normal conduct of the trip, then you must advise us at the time you make your booking request.
We may request you to provide an assessment of your medical condition from a qualified medical practitioner. If no assessment is provided or if the assessment indicates that you will require special assistance from personnel which we cannot reasonably provide, then we may cancel your booking. We will provide you with a full of refund of payments made.
We reserve the right to cancel your booking if any changed or non-disclosed medical conditions mean that you will require special assistance which we cannot reasonably provide.
We strongly suggest that your travel insurance policy includes comprehensive cancellation coverage.
DIETARY REQUIREMENTS
Special dietary requests are required to be notified to us at the time of booking. Although we will use reasonable endeavours to accommodate requests, we cannot guarantee requests will be met by suppliers. It is your responsibility to check that meals and beverages do not contain any allergens. We expressly disclaim any liability for meals or beverages that contain allergens.
INDEPENDENT SERVICES
We are not responsible for any additional activities or excursions which are not included in the booked itinerary or which we sell as agent for the principal operator. Any advice or recommendation made by a guide or local representative does not make us responsible.
ACCEPTANCE OF RISK
You acknowledge that travel involves personal risks which may be greater than those present in your everyday life. This could be as a result of the adventurous nature of your trip or the visiting of destinations which present geographical, political or cultural risks and dangers.
You should consult guidance issued by the Department of Foreign Affairs and Trade (DFAT) applicable to the destinations within your itinerary. You acknowledge that your choice to travel is made having had the benefit of DFAT guidance, and you accept any additional personal risks associated with your travel. To the fullest extent permitted by law, we disclaim any liability for these risks.
FLIGHT DELAYS
You acknowledge that there may be flight delays (due to circumstances beyond the control of the company) that may lead to interference with a tour for which you have booked.
You agree that we will not be responsible for any flight delays or loss of flight connections whether such loss is caused by you, us, any of its suppliers, an airline or other. In the case of any loss of flight connections, whilst we will use best endeavours to continue with the booked tour, we will not be liable to compensate you for any lost part of your itinerary and we will not be liable to pay for any additional costs you may incur.
We strongly recommend that your policy of travel insurance has coverage for flight cancellations and delays.
You acknowledge that it is your responsibility to check-in on time for your flight at any airport. We will not be responsible for any flights that are not taken due to your late arrival at any airport. It is also your responsibility to contact the relevant airlines to confirm flight details if relevant.
RESPONSIBILITY
Services supplied by independent suppliers
Where a third party over whom we have no direct control (Independent Supplier) is the supplier of travel arrangements that form part of your trip, you acknowledge that our obligations to you are limited to taking reasonable steps to select a reputable Independent Supplier and arranging for them to provide those travel arrangements to you. Independent Suppliers over whom we have no direct control include but are not limited to airlines, railway and cruise operators, hoteliers, independent transport companies (i.e., vehicles not operated by us) and common carriers.
We act as an intermediary only and you will be subject to the terms and conditions of the Independent Supplier. Any disputes between you and the Independent Supplier are to be resolved between you and them.
To the fullest extent permitted by law, we will not be responsible to you for any loss, damage, personal injury or delay attributable to the actions or omissions of an Independent Supplier.
Services we directly supply To the extent only that we are the principal supplier to you of travel arrangements or other services which we control, then we will provide those travel arrangements and services with reasonable skill and care.
We will only be responsible for our employees in the course of their employment, and for our agents and suppliers (where we are not the supplier’s agent or an intermediary for an Independent Supplier) if they were carrying out the work we had asked them to do.
We will not be responsible for any loss, damage, claim or expense caused by the acts or omissions of yourself, of any other third party not connected with the provision of the travel arrangements or services, or due to an event of Force Majeure.
General liability limitation You acknowledge that travel arrangements or services which comply with local laws and regulations will be deemed to have been properly performed, even if this would not be considered the case in Australia.
Australian Consumer Law and corresponding legislation in State jurisdictions in certain circumstances imply mandatory conditions and warranties into consumer contracts (“Consumer Warranties”). These Booking Conditions do not exclude or limit the application of the Consumer Warranties. Other than the Consumer Warranties, we disclaim all warranties.
To the fullest extent permitted by law, our maximum liability to you under these Booking Conditions, in tort (including negligence) or at law is limited to arranging for the travel arrangements to be resupplied or payment of the cost of having the travel arrangements resupplied.
COMPLAINTS
In the event of a problem with any aspect of your travel arrangements, you must tell us or make our representative or our local supplier aware of such problems immediately.
We will only consider and be responsible for claims made against us where we or our suppliers have had the opportunity to put things right on the ground. If you notify us of a problem during travel and we haven’t resolved it to your satisfaction, then you must make any claim in writing within 30 days from the end of your travel arrangements.
DEEMED ACCEPTANCE
If you place a booking on behalf of another party, you represent and warrant us that you are duly authorised to provide the agreement and consent of the other party to be bound by these Booking Conditions. You agree that you will be responsible for any loss or damage we incur if this is not the case.
GENERAL
The contract between Chimu Adventures trading as Chimu Adventures Pty Ltd and you is governed by the laws of the State of New South Wales, Australia. Any disputes shall be dealt with by a court with the appropriate jurisdiction in New South Wales.
If any provision of these Booking Conditions is found to be unenforceable, then to the extent possible it will be severed without affecting the remaining provisions.
Any personal information you provide to us will be collected, stored, used, protected and shared in accordance with Australian Privacy Principles, and our Privacy Policy, which is published here https://www.chimuadventures.com/content/privacy-policy
AUTHORITY ON TOUR
When joining a group tour, you undertake to conduct yourself in a manner conducive to good group dynamics. If you act in a manner that threatens or disrupts the safety or enjoyment of others on the tour, the tour leader may, acting reasonably, require that you leave the tour. You will not be entitled to any refund for unused services and you will be responsible for any additional costs you incur.
MINIMUM NUMBERS
Some trips are based on a minimum number of passengers travelling. We will advise you prior to confirming your booking if this is the case. If a trip fails to satisfy minimum numbers, the trip may be cancelled. If the trip is cancelled, we will at your election refund you all payments made or credit payments towards alternative arrangements. We will not be responsible for any other travel arrangements affect by, or any additional costs incurred, as a result of cancellation.
IMAGE RELEASE
When on tour, we may take photographs or make recordings of you and your activities that identify you. We reserve the right to use any images and/or recordings for promotional and marketing purposes. You consent to this use and acknowledge you will not be entitled to any payment or other compensation. If you do not consent to the use of your image or likeness, please advise us as least 21 days prior to the commencement of your tour.
Packing is often the least popular aspect of any holiday – but packing for the Polar regions can be particularly daunting. It is one of the most extreme environments you are ever likely to find yourself in, so staying warm and dry is vital when the weather is so unpredictable. But don’t worry, we have you covered. Dressing for shore landings: A full packing list will be provided that offers detailed information on what to pack to help you prepare for your Antarctic voyage.
GOLDEN RULES
Rule #1: Layers, layers, layers
Rule #2: Wear breathables (wool, not cotton)
Rule #3: Waterproof, not water repellent
Rule #4: Protect your extremeties
Rule #5: Remember the SPF
Provided expedition gear
Staying warm and dry during your voyage is vital. Our Expedition gear has been carefully selected and has all the important features to ensure maximum enjoyment on your Antarctic adventure. You will receive a quality manufactured Polar parka, included with every voyage you take with us. Our Expedition Jacket, meticulously designed by our expert team based on many years of experience in harsh environments, is two-fold:•a robust outer layer engineered to defy even the toughest polar weather conditions, provided to you on loan. •a lightweight insulated inner layer. Designed to be worn under your outer layer during off-ship excursions but also a great outer layer for your time onboard the ship, yours to take home at the end of your journey as a reminder of your epic adventure to the White Continent!
MUCK BOOTS (ON LOAN)
We will provide black, rubber Muck Boots for the entire duration of your voyage. They are specifically engineered to deliver grip and performance on snow and ice while keeping your feet warm and dry.
EXPEDITION PARKA (ON LOAN)
A water repellent coating on the outer layer helps to move moisture away f rom the body, making this a breathable and light jacket. With hi-vis elements, large pockets for easy accessibility and watertight seals, this is the perfect parka to keep you warm and dry on the ship to shore Zodiac excursions in all kinds of weather.
INSULATED INNER JACKET (YOURS TO KEEP)
Made out of 100% recycled synthetic fibres, your vegan 600 fill insulated puffer jacket will keep you warm even on the wildest days of your expedition. With a Durable Water Repellent (DWR) finish, which encourages water to bead off the fabric’s surface, the jacket was produced using sustainable chemistry with minimal impact on people and the environment. A great memento to take home at the end of your voyage to remember your incredible Antarctic adventure!
More information about all Expedition gear including sizing options, as well as a full packing list will be provided to you within plenty of time of departure.
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward book and pay our third party providers early to ensure everyone can have the best experience possible. The reason we have cancelation fees is the money you pay in deposit, holding fees and payments are used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
After booking-We reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 75-30 days before trip departure-75% of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 29 - 15 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Within 14 days of the trip departure - 100% Of the Adventure Cost
Once the trip has commenced, there will be no refunds granted.
It is required that you have a purchased comprehensive travel insurance policy at the time of booking.
Cancellation Fees Apply:
When you book with us at Women Embrace Adventure, we work hard to organise your adventure right from the start; we forward book and pay our third party providers early to ensure everyone can have the best experience possible. The reason we have cancelation fees is the money you pay in deposit, holding fees and payments are used to pay other small tourism businesses and local guides. You book, we work hard to make sure you have a fantastic trip!
After booking-We reserve the right to charge any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 90-30 days before trip departure-75% of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Between 29 - 15 days before trip departure- 85% Of the Adventure Cost plus any administration costs and any trip cost incurred by us prior to the time of cancellation
Within 14 days of the trip departure - 100% Of the Adventure Cost
Once the trip has commenced, there will be no refunds granted.
It is required that you have a purchased comprehensive travel insurance policy at the time of booking. Full terms and conditions apply, kindly read prior to booking.
We like to say 'Small Group, BIG Adventure!'
The environmental impact is concern number one, so we keep our groups small to minimise our footprint in the great outdoors. On average, there will be a maximum of 10 Women (plus a WEA leader Local Guide) to ensure everyone is safe, has a great time and is looked after throughout the adventure.


