Terms and Conditions

Thank you for using our service which is provided by Embrace Escapes Pty Ltd, trading as Women Embrace Adventure, registered office is 47 Kilaben Rd, Kilaben Bay, NSW Australia, 2283, mailing address P.O. Box 139, Toronto, NSW, 2283. We have tried to present our terms and conditions in the simplest manner possible. If you have any further questions, please do not hesitate to contact us.

 

The website  www.embraceescapes.com.au  and  www.womenembraceadventure.com  are owned by Embrace Escapes Pty Ltd (ABN 83620632215). Any references to Women Embrace Adventures (WEA)  in the below terms are considered to be a reference to the directors, leaders, employees and agents of Women Embrace Adventure and Embrace Escapes Pty Ltd.

 

Use of this website is subject to the Terms of Use and applies to any booking made through the website or through direct contact with Embrace Escapes. In these booking terms and conditions, "you" and "your" means all persons named on the booking (including anyone who is added or substituted at a later date). "We", "us" and "our" means Embrace Escapes/Women Embrace Adventures. "Service Provider/s" means Third Party.

 

Acceptance of Risk

 

When you book in for any trip with us, you agree that you understand our adventures operate in unpredictable outdoor environments. As a participant, you agree to accept the inherent risks and dangers associated with any activity in which you participate with us, our 3rd party providers or contractors and the accompanying of injury, death or property loss or damage.

 

You must at all times, notify your trip leader if you feel unwell, unsafe or are injured so we can take appropriate action to care for you.

WEA  leaders are qualified in First Aid, insured for public liability and undergo training to ensure they are skilled for the activity and to lead groups safely.

 

When booking in for a Women Embrace  Adventure, you confirm that you have general good physical and mental health. You also confirm you have appropriate levels of health for the required activity you have registered for.

 

Upon booking, you confirm that you have disclosed to WEA all medical conditions, dietary requirements, medications, allergens or injuries, previous injuries, conditions that may affect your ability to undertake activities with us.

 

The minimum age to book in for all trips, adventures, events or Member Meet Ups is 18 years of age unless otherwise stated. 

 

Physical Activity and Exercise
 

Exercise and health are matters that vary from person to person. You should always consult a physician before starting an adventure, a fitness program or changing your diet. Not all exercises, nutrition programs or activities are suitable for everyone. The information presented on this website is in no way intended as a substitute for medical, nutritional or psychological counselling or advice.

 

You should understand that when participating in any exercise or exercise program, there is the possibility of physical injury. If you engage in physical activity during our adventures, you agree that you do so at your own risk, are voluntarily participating in these activities, assume all risk of injury to yourself, and agree to release and discharge WEA, all its instructors, commentators and any associated with WEA from any and all claims or causes of action, known or unknown. 

 

WEA websites and its contents are made available without warranties or guarantees of any kind and WEA, any contributing author(s) of any articles including any third party contributors, disclaim any and all liability for any type or form of injury, including personal, direct, indirect or consequential or damage of any kind or type resulting from the use of this website or from any information, advice, goods, services or other resources that may be mentioned or made accessible through this website. This includes personal physical injury from performing any exercise described, or any and all forms of injury and/or damage to person, both animate or inanimate, mental, physical, electronic or any other form of injury. We also disclaim liability caused by intentional or unintentional negligence.

 

When booking in for an WE adventure, you confirm that you have general good health. You also confirm you have appropriate levels of insurance for the required activity you have registered for. Upon booking, you confirm that you have disclosed to WEA all medical conditions, dietary requirements, medications, allergens or injuries that may affect your ability to undertake activities with us.

 

Trip Bookings
 

To take part in our Adventures, you need to book in on our website, complete all required fields for personal information including any waiver forms and agree to these terms and conditions. Booking fees and/or deposit must be paid at the time of booking. 

Your booking is made via a third-party company, PayPal.  By reading these terms and conditions, you agree that when booking a trip, you are agreeing to the terms and conditions of WIX booking systems and PayPal. 

 

Cancellation Policy 
 

Local Adventures:  As we work with various Third-Party Travel Agents/Providers and their booking policies may vary, the refund and cancellation policy is specified in the booking section relating to each trip.  These activities must be paid in full upon booking prior to the event to secure your place. Upon receipt of your payment, you will receive an email confirmation advising you your place is secure on the adventure. Please refer to the booking section for each local adventure regarding the specific Terms and Conditions that relate to that adventure.  

 

National Australian Based Adventures: As we work with various Third-Party Travel Agents/Providers and their booking policies may vary, the refund and cancellation policy is specified in the booking section relating to each trip.  This information is available prior to you needing to make a decision on your participation in the trip. Please ensure that you read this carefully as we adhere to the terms and conditions for each event. It is a requirement of these adventures that you take out the required Travel Insurance. WEA and its providers will not be responsible for any losses occurred due to inadequate or insufficient Travel Insurance.

 

Overseas and Multi-Day Adventures: As we work with various Third-Party Travel Agents/Providers and their booking policies may vary, the refund and cancellation policy is specified in the booking section relating to each trip.  This information is available prior to you needing to make a decision on your participation in the trip. Once you are confirmed on the adventure, your booking may be handled by our Third-Party provider, in conjunction with WEA and the booking terms and conditions will be made available to you. It is a requirement of these adventures that you take out the required Travel Insurance. WEA and its providers will not be responsible for any losses occurred due to inadequate or insufficient Travel Insurance.

 

It is important you read and understand the Transfer of departure dates conditions as specified:  We do not offer transfers as part of our Terms and Conditions unless this is due to extenuating circumstances. Transfers will not be given if you change your mind or preference for a different adventure. We recommend you choose your adventure wisely. 

 

Payment
 

All payments are in Australian AUD dollars only, inclusive of GST where applicable When paying via our website/credit card you agreeing to the terms and conditions of  PayPal payment company.

 

Membership

Membership Terms and Conditions: Membership is not required to attend Women Embrace Adventure (WEA) Adventures, by becoming a member you are entitled to priority booking, 10% discount on all adventures, member only merchandise, access to private FB page, invited to Member Only Adventures. WEA Membership is $199/year and is payable via PayPal account or credit card. Your VIP Membership is active and instant once your payment is confirmed. Purchase of Membership is Final and there no refund on memberships. You can cancel at any point in your membership however there is no refund on unused months. To cancel your membership simply email your request to info@womenembraceadventure.com.au.  Memberships cannot be transferred to another person. Membership will auto renew after your initial 12-month period, you will receive email reminders 4 weeks in advance of your membership auto renewing. You can CANCEL your renewal at this point. If you do not wish to use the auto renew facility, simply email us at the time of joining and we will take this off your file and contact you to manually renew when the time is due. Adventures purchased with membership discount are not transferable. Discounts are available for future bookings only and do not apply to any past bookings or past invoiced amounts. Notification of early access to adventures and events will be via the member only page and posted a minimum of 5 working days prior to release to the general public. WEA does not guarantee access or availability to adventures or events; all are on a first in best dressed basis. WEA reserves the right to alter pricing, products/contents available for WEA Membership at any time. WEA own the content being shared on the member platforms, own the right to any improvements made as a result of the membership, and are not liable nor responsible for information shared by members. For information about our Privacy Policy. Contact us via email on info@womenembraceadventure.com.au with any questions. We'd love to have you join!

·       Membership costs $199/year.

·       Only individuals (not businesses) over the age of 18 and are an Australian resident may join.

·       Only 1 (one) Membership per person is permitted.

·       To join, you must sign up online at www.womenembraceadventure.com.au

·       Women Embrace Adventure (WEA) reserves the right to refuse any application for membership at their discretion.

 

Collection, using and disclosing Personal Information

·       WEA may amend the terms of the Privacy Policy/Collection Policy from time to time in accordance with the website T&Cs.

 

WEA General Liability

To the extent permitted by law, WEA will not be liable for any delays, disruptions, omissions or errors in the operation of the membership program. This includes any technical or mechanical malfunctions and WEA will not be liable for any loss caused by any such errors.

To the extent permitted by law, WEA is not liable for any points, vouchers, offers, and/or benefits not being available for any reason whatsoever. In addition, and without limiting the foregoing, to the extent permitted by law we are not liable for: any failure by a Member to take advantage of any points, vouchers, offers and/or benefits because they have not complied with the conditions of the specific offer (including limited time offers), or by any failure of the Member to use the discount code and notify that they are a member and entitled to an offer or benefit. WEA gives no warranty as to the continuing availability of the Member program.

WEA will not be financially liable for the termination of a Member’s membership, including any valid voucher codes and offers that have not been redeemed at the time of termination.

Insurance

 

When booking in for our adventures, you confirm that you have general good health. You also confirm you have appropriate levels of insurance for the required activity you have registered for.  We recommend adequate travel insurance for all adventures.

 

Photography
 

At WEA, we may have professional photographers join us to take photos or videos of participants. Leaders may also take photographs and videos of you while you are on an adventure or Members Meet Up. By joining an adventure, you give us permission to use this material, including for promotional materials without any compensation to you or express written permission from you.

If you provide photos and video content to us as part of a contribution for an article, or social media post, you agree to allow us free and unlimited license to use any images or materials how we best see fit. If you do not wish a photo/video taken of you to be used by us or through other social media channels, please submit a request to let the leader know on your trip or write to us via email.

 

Disclosure

 

To the fullest extent permitted by law, WEA absolutely disclaims all warranties, expressed or implied, including, but not limited to, implied warranties of merchantability and fitness for any particular purpose. WEA gives no warranty that the documents, goods or services will be free of errors, or that defects will be corrected, or that our website or its server is free of viruses or any other harmful components. 

 

Whilst we, at all times we work to have the most accurate, reliable and up-to-date information on our website, we do not warrant or make any representations regarding the use or the result of the use of any document, product, service, link or information in its website or as to their correctness, suitability, accuracy, reliability, or otherwise. 

 

WEA  is not a licensed travel agent (Travel Agents Act 1985), nor a carrier or hotelier, nor do we own aircraft, hotels or coaches. The services WEA  provide consists of arranging and coordinating accommodation, tours and transfers, escorting tours, and introducing clients to various third-party travel service providers. We exercise every care in the selection of reputable travel agents, airlines, tour operators, coach operators, hotels and other service providers of the various travel services which are used in these tours. It is important to note, therefore, all bookings with WEA are subject to the terms, conditions and limitations of liability imposed by the service providers whose services we utilise, some of which limit or exclude liability in respect of death, personal injury, delay and loss or damage of baggage. Because of this WEA does not accept liability for events beyond our control, nor liability for accidents incurred due to actions taken at your own risk.

 

Privacy
 

Any personal information that you provide to WEA is subject to our Privacy Policy, which governs our collection and use of your personal information. As part of providing you services, we may need to provide you with certain communications, such as service announcements and administrative messages. These communications are considered part of the Services and booking in for a WE Adventure. Please refer to our Privacy Policy for more information.

 

Indemnity
 

You agree to defend, indemnify, and Embrace Escapes, its leaders, directors, employees and agents, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable legal and accounting fees, arising out of or in any way connected with your access to or use of the adventures and Services or your violation of these Terms.

 

Covid-19

Important pre-screening information updated 19/01/21

To prioritise the wellbeing of women, staff and our community, Women Embrace Adventure is taking important measures to limit the transmission of COVID-19 (Coronavirus).

Before you book or attend an adventure, please note:

  • If you have recently travelled overseas, in a known hot spot been in contact with a confirmed case of COVID-19 or have flu-like symptoms (such as fever or cough) reschedule your adventure until after your isolation period ends.

  • If you become unwell prior to your adventure or have contact with a confirmed case of COVID-19, please email info@womenembraceadventuree.com.au to reschedule. 

Women Embrace Adventure has the following safety measures in place:

  • Precautionary questions around health and travel

  • Limiting the number of women on an adventure

  • Provision of hand sanitiser

  • Practicing social distancing

  • A non contact check-in process

  • Not sharing equipment and utensils

  • Individually packaged food were applicable

  • Cleaning equipment and commonly used surfaces often

Here’s how you can help us when attending your adventure:

  • Stay at home if you are unwell

  • Wash your hands before joining us

  • Avoid touching your nose and mouth

  • Maintain a safe distance of 1.5 metres from others where possible

  • Be patient, we are in this together

 
Indemnity
 

You agree to defend, indemnify, and Embrace Escapes, its leaders, directors, employees and agents, harmless from and against any claims, liabilities, damages, lo

 
Changes to Terms and Conditions of This Site
 

We may vary terms and conditions of this Site at any time by notice to you or by means of a notice on  www.embraceescapes.com.au  and www.womenembraceadventure.com.au