Best of Antarctica - Whale Journey

Day 1: Saturday 17th Feb

Arrival in Ushuaia, Argentina

Ushuaia is the most southerly city in the world and the capital of Tierra del Fuego (Land of Fire). It has a dramatic setting, surrounded by mountains to the north and the Beagle Channel to the south, making it a spectacular departure point for your Antarctic adventure. On arrival at Ushuaia Airport, please make your way through to the Arrivals Hall where our representative will be waiting for you to transfer you to your hotel. He/she will be holding a sign with your name on it. Should you not be able to contact them, please refer to the front of your itinerary for emergency contact details of our representative office. Your cruise itinerary begins with an overnight stay in Ushuaia. If you arrive in Ushuaia early enough, the day is yours to explore. Avenida San Martin and the surrounding streets are where most hotels, shops, restaurants, cafes and tourist services are located.

The Museo Marítimo y del Presidio de Ushuaia (Maritime & the Prison of Ushuaia Museum) is well worth a visit. Located in the former prison of Ushuaia, the prison buildings now house four museums - the Maritime Museum, the Prison Museum, the Antarctic Museum and the Marine Museum of Art. The buildings date back to 1906 when convicts were transferred from Isla de los Estados to Ushuaia to build this national prison. Construction was completed in 1920 and the cells that were designed for 380 inmates held up to 800 prisoners before closing in 1947.Tierra del Fuego National Park is a short bus ride from Ushuaia and was the first shoreline national park established in Argentina. It is a rugged, mountainous park with great views of Lapataia Bay and dramatic scenery of waterfalls, mountains, glaciers and lakes. There are many hiking trails within the park including the Coastal Path (Senda Costera) that connects Ensenada Bay to Lapataia Bay on Lago Roca. The park is home to many species of animal including the guanaco, Andean fox, North American beaver, European rabbit and muskrat. There are also many species of birds including the torrent duck, kelp goose, austral parakeet, Andean condor and the Magellanic oystercatcher.The Fin del Mundo Train (End of the World Train) is a steam train that runs from Ushuaia to Tierra del Fuego National Park, providing an alternative way to get to the park.

Day 2: Sunday 18th February

Embarkation in Ushuaia, Argentina.

This morning is free for you to explore Ushuaia, giving you time to wander the streets of this quaint port town or discover Tierra del Fuego National Park. Transfer to the pier of Ushuaia for embarkation in the late afternoon. You will be welcomed on board the Ocean Endeavour by the Expedition Team and the Ship’s Officers. This evening we set sail through the Beagle Channel which was named after the British ship the HMS Beagle. This famous channel transects the Tierra del Fuego archipelago in the extreme south of South America and is rich in wildlife. Keep a look out for Magellanic penguins, rock cormorants, petrels and black-browed albatross from the deck as well as sea lion colonies. Enjoy your first taste of life at sea and a welcome dinner. The air is likely to be filled with anticipation, as your next view of land will be of Antarctica - the White Continent.

Day 3-4: Monday 19th – Tuesday 20th February

At sea, Drake Passage

As we leave the Beagle Channel, prepare yourself for potentially rough seas as we enter the legendary Drake Passage. This infamous and unpredictable channel of water separates the southernmost tip of South America from the tip of the Antarctic Peninsula. It was named after the English explorer, Sir Frances Drake.

As we head southwards, there is time to get to know your shipmates and get an insight into the excitement ahead with presentations from the Expedition Team on everything Antarctic - from the history and geology to the incredible wildlife. We will notice a drop in temperature as we cross the Antarctic Convergence and enter the waters of the Antarctic Ocean. At the Antarctic Convergence, the colder polar waters flowing north meet the warmer equatorial waters flowing south. This mixing pushes nutrient-rich waters to the surface, attracting a variety of seabirds, whales and other species. Look out through the panoramic observation windows or brave the elements outside on deck as you keep your eyes peeled for albatrosses flying overhead, icebergs and maybe even breaching whales. Leaving the Antarctic Convergence in our wake, we continue south towards Antarctica, maybe making landfall by early evening on Day 4, if conditions are favourable. The first sighting of land always brings great excitement and is often embraced as the true beginning of any Antarctic expedition.

Day 5–8: Wednesday 21st – Saturday 24th February

South Shetland Islands & Antarctic Peninsula

For the next four days, we explore the South Shetland Islands and Antarctic Peninsula which is famed for its majestic mountains, glaciers, imposing icebergs, ice-strewn waters and abundance of wildlife. The scenery, wildlife and serene silence of Antarctica will enchant and enthral and you will soon realise why this region has captivated the attention of explorers and travellers for centuries. Your days on the Antarctic Peninsula will form the core of your adventure. Every day will be different as we cruise by Zodiac amongst the beautifully sculpted icebergs and take Zodiac excursions from the ship to explore local bays, channels and landing sites. Unpredictable weather and ice conditions mean that the itinerary will be flexible but will make the most of wildlife sightings, as we aim to explore penguin rookeries, seal and bird colonies, whale feeding areas as well as visiting sites of historic and scientific interest and climbing to vantage points for panoramic views. There is always something new or unexpected to see. Enjoy the antics of thousands of curious penguins as you sit on a pebbled beach, scout for whales and seals as you cruise by Zodiac, visit a research base, and listen out for the mighty crack of a calving glacier and maybe brave a polar plunge in the icy waters! As we cruise through the Peninsula, the lecture programme continues and sightseeing is at its most spectacular off the ship’s outer decks. Enjoy the Ocean Endeavour’s newly designed health and fitness features, with facilities that include a spa, His and Hers saunas, saltwater pool and gym plus yoga sessions.

Day 9–10: Sunday 25th – Monday 26th February

At sea, Drake Passage

We hope to make one final excursion or shore landing today before we leave the Antarctic Peninsula behind and head back across the Drake Passage. This is another great opportunity to look out for wildlife from the deck of the ship, as you identify seabirds and maybe whales with the help of your Expedition Team. Gain more insight into the region by attending final lectures and presentations by the polar experts and take time to relax and reminisce about your Antarctic experiences. By the evening we hope to be back in the tranquil waters of the Beagle Channel, ensuring a restful night's sleep on board.

Day 11: Tuesday 27th February

Disembarkation in Ushuaia, Argentina

Disembark the Ocean Endeavour after breakfast as your Antarctic expedition comes to an end and the memories of an amazing adventure begin. After saying our farewells to our Expedition Team and the crew of the Ocean Endeavour, we transfer you to the airport for your onward flight, or you may like to spend some extra days in Ushuaia, giving you time to explore this fascinating town and the surrounding areas.

It’s a REAL Antarctic expedition!

Immerse yourself in Antarctica with our ice-strengthened expedition vessel - equipped with a large fleet of 22 Zodiacs for small group off-ship exploration, and a full-sized expedition Mudroom for guests comfort and convenience.

Our industry-leading guide to guest ratio of handpicked Expedition Guides, means more interaction with our expert team throughout your voyage, enriching your Antarctic experience.

Unrivalled commitment to science and sustainability Our Citizen Science Program is ingrained into all aspects of our expedition, ensuring you will leave Antarctica with a deep sense of understanding and appreciation of this polar wilderness. Sustainability is at the heart of our operation - we carbon offset every expedition and go the extra mile to ensure we reduce our net emissions while operating a safe and environmentally responsible voyage.

The Ocean Endeavour

The Ocean Endeavour allows you to explore Antarctica while enjoying the class and comfort of a four-star hotel. Featuring one Expedition Team member for every eight travellers, you can take full advantage of one of the best Expedition Team to passenger ratios in Antarctica, ensuring a greater level of personal service and more time with our onboard experts. Complete with contemporary interiors, lounges for learning and reflection, Zodiacs for remote exploration, breathtaking 360° views from the range of outer decks, an emphasis on sustainability and exciting activities, the Ocean Endeavour is ideally suited for polar expedition cruising.

Operating Sustainably in Antarctica

A science based approach.

We believe that with great travel comes great responsibility. As a travel company we know it is our duty to sustain and protect the environment we explore and love. We have, therefore, taken a range of sustainability measures to ensure our expeditions have as little impact as possible while providing you with unique and authentic experiences. ‘Sustainable cruising’ might seem like a contradiction in terms, given the history of the big mega liners. But it’s a side of the industry we want to change and why we are advocates of small ship cruising.

Limiting the Impact

We fully operate under and comply with the IAATO (International Association of Antarctic Tour Operators) guidelines in promoting and practising safe and environmentally responsible travel to the Antarctic. IAATO, in cooperation with other Antarctic ship operators have, and continue to, establish extensive procedures and guidelines that ensure appropriate, safe and environmentally sound travel to the Antarctic.

Sustainability Projects

In addition to reducing carbon levels in the atmosphere and reversing some effects of climate change by carbon offsetting all our trips, we also strive to reduce our footprint by implementing the following:

• No plastic straws onboard the Ocean Endeavour and working towards eliminating all single use plastics throughout our entire operation.

• Only sustainably sourced seafood is served.

• Eco-friendly shampoo, conditioner and shower gel are available in all cabin bathrooms. We encourage all guests to utilise these whilst on board to minimise their impact.

• Eco-friendly cleaning products are used aboard.

• All waste is carried with us out of Antarctica.

• Sustainable suppliers are used wherever possible in our supply chain.

• We are a founding sponsor of the Antarctic Science Foundation which directly supports Australian science programs throughout Antarctica.

The Trip is Carbon Offset

Carbon offsets are a way for individuals and businesses to balance out their greenhouse gas emissions by allocating funds to emission reduction programs. We quantify our carbon usage and then purchase carbon credits from various projects to offset our impact. We believe investing in the renewable energy industry will help our economies transition from a fossil fuel-dependant society to a cleaner, renewable energy future. The main sources of carbon emission from our trips (transport, accommodation and waste) are also expertly assessed and offset into renewable energy projects. Each Antarctic expedition ensures an authentic, sustainable and carbon offset experience.

Which Carbon Offset Programs do we Support?

We work hard to reduce carbon emissions and seek less carbon-intensive alternatives where possible, and then balance the remaining emissions by purchasing certified carbon credits from internationally verified carbon reduction projects. A few projects we purchase carbon credits f rom:

Solar Farm Project - Bambous, Mauritius

This project supports technology transfer, energy transition and the first ever solar farm in Mauritius. The project has created 20 local jobs and saved 220,000 tonnes of CO2 entering the atmosphere.

Rainforest Rehab - Malaysian, Borneo

This project works to replant trees and avoid deforestation of the natural jungle and prevent palm oil plantations being planted. This all contributes to helping sustain the local wildlife.

Inside the Ocean Endeavour

During your expedition, the Ocean Endeavour will be your home away from home! Recommended for its inimitable sense of space, the Ocean Endeavour has plenty of open and airy communal areas that allows you to bask in the unrivalled beauty of passing polar scenery.

The Ocean Endeavour allows you to explore Antarctica while enjoying the class and comfort of a four-star hotel. Featuring one Expedition Team member for every eight travellers, you can take full advantage of one of the best Expedition Team to passenger ratios in Antarctica, ensuring a greater level of personal service and more time with our onboard experts. Complete with contemporary interiors, lounges for learning and reflection, Zodiacs for remote exploration, breathtaking 360° views from the range of outer decks, an emphasis on sustainability and exciting activities, the Ocean Endeavour is ideally suited for polar expedition cruising.

Features and Amenities

• Travellers will enjoy one of the best Expedition Team to passenger ratios (1:8) in Antarctica.

• Our strict sustainable travel policy ensures we consistently strive to reduce our footprint.

• A large fleet of Zodiacs enables all guests to be off the ship at the same time. There are also two gangways on each side of the vessel for rapid disembarkation.

• Our forward-facing Explorer Boats are available for our Photography Program and are designed for comfort and uninterrupted views.

• A wide range of adventure options are on offer, including our Photography Program, Snowshoeing, Camping, Kayaking and Day Paddling.

• You can enjoy our robust educational program on board, with regular presentations from our expert Expedition Team on the history, ecology and geology of the area.

• Our health and wellness program offers a range of on board activities and amenities including yoga, a saltwater swimming pool, saunas, gym, jacuzzi and our Australis Spa.

• Enjoy one night in a hotel in Ushuaia at the start of your trip.

• Heated Mudroom, where your damp or wet expedition gear can be stored and dried for your next excursion.

• Enjoy the Ocean Endeavour’s amenities including Aurora Lounge, sun deck, Polaris Restaurant, bar and our Polar Library.

• Our ‘Open Bridge’ invites you to join the navigating crew on the bridge and observe the operations of the Ocean Endeavour. It is also one of the best places for spotting whales and sea birds.

Common Areas and Onboard Facilities

Outer Decks

Located in various spots all around the ship, our outer decks are where you will enjoy the Polar BBQ. Relax in our large heated, outdoor saltwater pool surrounded by deck space or in our freshwater jacuzzi with panoramic views (available based on sea conditions).

360° Flydecks

Located above the bridge, our Flydecks offer unparalleled views, perfect for wildlife spotting!

Gym

Located on Deck 8, our gym offers stationary bikes, a rowing machine, and hydraulic resistance machines.

Mudroom

Our heated mudroom has personal storage for all guests. Rubber boots and life jackets are available here and wet gear may be stored as needed.

Compass Club

Home to our Polar Library, a quiet space to relax, with a 24-hour coffee/tea station and comfortable seating.

Aurora Lounge

An intimate space for film screenings, lectures, travel talks and also home to our Polar Boutique.

Meridian Club

Our top-deck lounge offers panoramic windows and easy access to the outdoor observation platform.

Nautilus Expedition Lounge

The Nautilus Expedition Lounge hosts lectures and travel talks with enough seating for all guests.

Polaris Restaurant

Our Polaris Restaurant featuring large windows to enjoy the passing landscapes, is an open-seating dining room serving breakfast, lunch and dinner, with one sitting for all guests.

Yoga Program and Wellness Facilities

‘Floe’ Yoga and Meditation Classes

It doesn’t get more serene than a yoga class to the tune of glacial scenery. Join the most unique exercise setting in the world after a day of exploration. Classes are complimentary and regular but are dependent on weather conditions and swell.

Spa Treatments

After a rewarding day in the Antarctic landscape, you will have myriad opportunities to unwind, relax and rejuvenate in our bright, spacious Australis Spa. Choose from a variety of massage therapy sessions and spa treatments to detox your body while relaxing your mind (at extra cost).

Wellness Facilities

The Ocean Endeavour facilitates his and her saunas with large windows, so you won’t miss the glory of Antarctica. Other facilities include a heated saltwater pool, freshwater jacuzzi and a well-equipped gym with ellipticals, exercise bike, and other equipment.

Polar Library

Our Polar Library, located in the Compass Club, is the perfect quiet space for all early risers. Close to the tea and coffee station, we invite you to enjoy the Antarctic landscapes while browsing our extensive collection of polar books, covering subjects like wildlife, history, marine biology, ecology and geology, in multiple languages.

WEA has chosen Twin Cabins with window for our trip. These Cabins have the essential amenities you’ll need to feel comfortable throughout your voyage.

(note: single rooms may be available at an additional cost. Please let us know if you are interested in a single cabin)

All cabins include the following amenities:

• A private bathroom with a shower, toilet and washbasin.

• A hairdryer is available in each cabin.

• Bathrobes and towels are on loan for you to enjoy for the duration of your expedition.

• BODY WASH & HAIR CARE PRODUCTS We encourage you to use our eco-friendly shampoo, conditioner and shower gel provided in each bathroom.

• FLATSCREEN TV Every cabin features a flatscreen TV which presents the daily program and movies/documentaries during sea days. Lectures and presentations may be broadcasted in addition to featuring in the lecture room by our Expedition Team.

• TELEPHONE & INTERCOM Our Expedition Leader will announce exciting wildlife sightings, lectures and other ship activities through the intercom.

• CABIN SAFE Feel free to store your valuables in the cabin safe provided or with our staff at reception.

• CABIN TEMPERATURE – CLIMATE CONTROL Individual cabin temperature can be controlled for your comfort.

How fit do I need to be?

During our trip we will be in and out of Zodiacs for land tours as well as a couple of hours of kayaking on our trip. A moderate level of fitness is recommended to ensure you get the best out of this adventure.

How many women will be in our group?

A maximum of 20 plus your WEA hosts – this ensures everyone has a great time and gets to know each other. Please note there is a total of 200 guests on the boat plus staff.

I am thinking about coming on my own, is this ok?

Not a problem at all! Lots of women come on their own to our adventures. Your Women Embrace Adventure hosts will make sure everyone meets at the airport. We always have lots of fun, there is no pressure, no judgment, and lots of encouragement from everyone. By the end of our WA trip, you may have just found some new adventure friends!

When should I book airfares?

Only book airfares AFTER you receive an email from Women Embrace Adventure letting you know it is ok to book flights. Airfares are not included in the package price, you will need to book and pay for your own airfare to and from Perth as well as from Perth to Exmouth and return. We have a preferred travel agent and will share these details with you when it is time to book flights.

Do I Need Travel Insurance?

YES, travel insurance is required. Past experience shows that Credit Card travel insurance may not cover the full costs if you need to be evacuated, choose your comprehensive travel insurance wisely.

How much spending money do I need to bring with me?

This largely depends on you. All accommodation, activities outlined on the itinerary, breakfasts, lunch and dinners and snacks are included on the Adventure. Alcoholic beverages and souvenirs along the way are also at your own cost.

When does my deposit have to be paid?

Due to the nature of the trip a non-refundable $3000 deposit needs to be paid upon booking. Places are limited to 20 so we recommend you do this as soon as possible. Once we have received your deposit we will send you a confirmation email, if not receive this within 48 hours, please check your junk/spam email folders and let us know if you cannot see it.

Who is this adventure for?

This adventure is for all women who are 18 and above.

What is not included in the trip cost?

• Flights are not included. Australia to Ushuaia and return are an additional expense.

• Compulsory travel insurance

• Alcoholic beverages

What is the full cost of the trip?

The full cost of the trip is AU $15,990/pp twin share*

This amount covers all inclusions outlined

Payment plans and limited single supplements may be available.

*T&C apply.

Inclusions

· All meals onboard the Ocean Endeavour including snacks

· Onboard lecture program from Expedition Team and Naturalists

· All shore excursions and Zodiac cruising (except paid adventure options that have an additional cost)

· Use of rubber boots on land and waterproof outer shell jacket

· Insulated inner jacket, yours to keep at the end of your voyage

· Transfer from Ushuaia airport to hotel (Day 1) and pre-night hotel accommodation with breakfast

· Transfer from hotel accommodation to the Ocean Endeavour for embarkation

· Transfer to Ushuaia airport on return to port

· All port taxes

· Use of onboard gym, sauna, pool, jacuzzi and yoga

WEA added extras

· Two WEA hosts to ensure you have everything you need and this is indeed a trip of a lifetime

· WEA goodie bag – always a hit and a WEA trip wouldn’t be the same without them

· Welcome team dinner in Ushuaia

· Welcome cocktail deck party on the Ocean Endeavour on first night

· Team Zodiacs for land excursions

· One day Kayaking excursion

· Celebration dinner on last night on board the Ocean Endeavour

Exclusions

· International or internal flights

· Visa and passport fees

· Mandatory Travel insurance

· Paid adventure options and all personal expenses

· Tobacco, alcoholic or special beverages

· Miscellaneous extras

· Laundry and communication charges

· Medical care

· Gratuities for Expedition Team and crew ( This amount is totally up to up to you but on average around $15 US per person per day is suggested and is divided up between all staff on the Ocean Endeavour)

Due to the nature and cost of this trip there is an extensive list of Terms and Conditions. Please be sure you have read and agree to the below before booking.

CHIMU ADVENTURES BOOKING TERMS & CONDITIONS

These Booking Conditions set out the terms on which you contract with us for the delivery of travel arrangements for your trip. By making a booking with us, you acknowledge that you have read, understood and agree to be bound by these Booking Conditions. We reserve the right to change these Booking Conditions at any time prior to you making a booking request.

“You” and “Your” means all persons named in a booking (including anyone who is added or substituted at a later date). “We”, “us”, “our” and “Chimu” or “Chimu Adventures” means Chimu Adventures Pty Ltd.

BOOKINGS

A booking request is accepted when we issue a written booking confirmation following the payment of your deposit (see below). It is at this point that a contract between us and you comes into existence subject to these Booking Conditions. We reserve the right to decline any booking at our discretion. No employee of ours other than a director has the authority to vary or omit any of these Booking Conditions or to promise any discount or refund.

SERVICES

We commence providing services to you as soon as we accept your booking. This includes (often significant) work undertaken prior to travel to arrange and coordinate the delivery of your travel arrangements. The services we provide to you are limited to (a) the arrangement and coordination of your travel arrangements; and (b) the delivery of travel arrangements which we directly control.

PRICES & EXCLUSIONS

Prices stated are in Australian Dollars ($AUD) and are current at the time of publication. The most up-to-date pricing is available on our website. The price includes accommodation, transportation and other inclusions as per the published itinerary. International and domestic airfares and airport/hotel transfers are not included unless specifically stated. Costs associated with passports, visas, vaccinations, insurance, meals (other than those stipulated), emergency evacuation costs, gratuities, and all items of a personal nature are not included.

PRICE SURCHARGES

Prices are calculated with reference to several factors, including exchange rates, Government charges (both in Australia and overseas), transport costs and fuel charges. You acknowledge that some of the variable factors of the costs of your travel arrangements as noted above may increase after your booking is confirmed. We reserve the right to pass on these increases to you at any time prior to commencement of your travel arrangements, which you agree to pay within 14 days of notice. Once you have paid for your travel arrangements in full, we will not pass on any cost increases for negative currency fluctuations.

DEPOSIT

You must pay a deposit as follows at the time of booking:

+ for cruises, an amount equivalent to at least 25% of the estimated total cost;

(hereafter referred to as the “minimum deposits”)

We may at our discretion give notice to you of any variation to the minimum deposits at any time before you pay the minimum deposit.

Our receipt of payment of a deposit does not, by itself, constitute acceptance of a booking. A booking will be deemed to have been accepted once we confirm acceptance in writing by issuing a written booking confirmation (see above ‘Booking’ section).

Please note that we may not hold any services for you until we receive payment of your deposit and confirm your booking, meaning that services may become unavailable or prices may increase, in which case you will be responsible for paying the increased price, and we will not be responsible if services become unavailable.

FINAL PAYMENT

The balance of the tour price, being the total estimated tour price less any deposits paid, must be paid as follows:

+at least 100 days prior to commencement of your first arrangement.

If balance of the tour price is not paid in accordance with the above, then (subject to the below) we reserve the right to treat your booking as having been cancelled by you. In this event, you agree that you will not be entitled to a refund of any deposit paid, which will be retained by us to compensate us for time spent and work done.

If the balance of the tour price is not paid in accordance with the above and the company (at its discretion) determines not to treat your booking as cancelled and you wish to continue your booking, then you agree to pay us any additional charges, fees or expenses that we incur or will incur as a result of your failure to make payment on time.

CANCELLATIONS BY YOU

If you wish to cancel your trip, we require written notice and will make refunds to you less cancellation fees in accordance with the tables below, calculated from the date which we receive written notice:

If you wish to cancel your trip, we require written notice and will make refunds to you less cancellation fees in accordance with the tables below, calculated from the date which we receive written notice:

When notice of cancellation received-

Cancellation charges payable:

*More than 95 days prior to commencement of your first travel arrangement – deposit and any instalments paid

*95 days or less prior to commencement of your first travel arrangement – 100% of the booking value.

You agree that these cancellation charges are reasonable, represent a genuine pre-estimate of our loss and are required to protect our legitimate business interests.

For group departures, a transfer of a confirmed booking to another departure date is deemed to be cancellation of the original booking.

You agree that these cancellation charges are reasonable, represent a genuine pre-estimate of our loss and are required to protect our legitimate business interests.

For group departures, a transfer of a confirmed booking to another departure date is deemed to be cancellation of the original booking.

ILLNESS PREVENTING TOUR COMMENCEMENT OR CONTINUATION

If due to any illness, suspected illness or failure to satisfy any required tests (such as a temperature test in relation to Covid-19):

+ an airline or other common carrier refuses you carriage;

+ a hotel or vessel refuses to accommodate you; or

+ we or our suppliers (acting reasonably) exclude you from the trip

and you are consequently prevented from commencing or continuing your trip, then:

+ if you have already commenced your trip, we will provide you with reasonable assistance to arrange alternative travel arrangements or to continue the trip. This will be at your cost.

+ if you have not commenced your trip then we regret we will not be in a position to provide such assistance.

We will not be liable to refund the cost of your trip (or any part of it) because we would have already paid (or committed to pay) suppliers and we would have already performed significant work preparing for the delivery of your trip and servicing your booking.

We will not be responsible to you for any loss or expenses incurred in connection with your booking (for example, airfares and visa expenses) if you are prevented from commencing or continuing your trip in these circumstances.

CANCELLATIONS BY US

Force Majeure - Prior to travel If your travel arrangements cannot proceed due to flood, earthquake, war or civil strife, acts of terrorism, hurricane, cyclone, industrial disturbance, strike, fire, lock-out, epidemic, pandemic, failure or delays of scheduled transportation, or any law, order, decree, rule or regulation of any government authority (including quarantine requirements or government travel advisories), or for any other reason beyond our reasonable control (Force Majeure), we may elect to:

+ reschedule your travel arrangements, in which case we will issue you with a credit equal to amounts paid; or

+ cancel your travel arrangements, in which case our contract with you will terminate.

If we cancel your travel arrangements, neither of us will have any claim for damages against the other. However, we will refund payments made by you less unrecoverable third party costs and less fair compensation for work undertaken by us up until the time of termination and in connection with the processing of any refund.

Please note that any credit issued will be subject to the terms and conditions as imposed by the suppliers of your travel arrangements.

Force Majeure - During travel If we cancel your travel arrangements after your trip has commenced due to Force Majeure, we will provide you with a refund of recoverable third party costs only.

Special Guests We advertise some of our departures with special guests, such as television celebrities or subject matter experts. We will only advertise such departures if we have agreement from the special guests that they will participate in the advertised departure and we will always make our best efforts to ensure the special guests do attend the departure. In the event of the special guest not being able to attend for unforeseen reasons, you acknowledge that the special guests’ attendance will not impact the conditions of your booking and that there will not refund or compensation for the special guest’s non-attendance.

General If we provide you with any alternative services or assistance where travel arrangements are cancelled due to Force Majeure, then you agree the amount to be refunded to you will be reduced by the value of these services and assistance.

If we cancel your travel arrangements for reasons beyond Force Majeure, you will be offered (at your election) a refund of all funds paid, or the offer of a trip of substantially equal or better quality if appropriate.

We will not be responsible to you for any expenses or loss you incur in connection with your booking if your travel arrangements are rescheduled or cancelled whether or not due to Force Majeure.

AMENDMENTS BY YOU

We will endeavour to accommodate amendments and additional requests. You acknowledge that these may not be possible to fulfil, and for group departures a transfer of a booking to a different departure is deemed a cancellation. An amendment fee of $250 will be levied to cover communication and administration costs for any changes to bookings. You will also be required to pay any additional costs charged by suppliers.

AMENDMENTS BY US

Prior to travel Occasionally, we (or the suppliers of your travel arrangements) may need to make amendments or modifications to the itinerary and its inclusions and you acknowledge our (and our suppliers’) right to do this. If we become aware of a significant change to your itinerary or its inclusions prior to the commencement of your trip (where the trip can still proceed), then we will notify you within a reasonable time.

During travel You acknowledge that the itinerary, modes of transport, accommodation and/or the trip’s inclusions may need to change during your trip due to local circumstances beyond our reasonable control, including road conditions, poor weather, changes in transport schedules, and/or vehicle breakdowns.

General To the fullest extent permitted by law, we will not be responsible for any omissions or modifications to the itinerary or the inclusions due to Force Majeure or other circumstances beyond or control happening after we have accepted your booking. This includes any loss of enjoyment or distress caused by omissions or modifications.

If you are entitled to any compensation for any modifications or omissions, then you agree it will be reduced by the value of any alternative services we provide which you accept.

We will not be responsible to you for any expenses or loss you incur in connection with your booking resulting from any amendment or change to the itinerary or its inclusions.

General To the fullest extent permitted by law, we will not be responsible for any omissions or modifications to the itinerary or the inclusions due to Force Majeure or other circumstances beyond or control happening after we have accepted your booking. This includes any loss of enjoyment or distress caused by omissions or modifications.

UNUSED SERVICES

No refunds will be made for of any travel arrangements not utilised, whether by choice or because of late arrival or early departure. This includes the failure of transport to operate according to schedule, which we disclaim responsibility for.

CLIENT NAMES – EXACTLY AS PER PASSPORT

For security reasons, airlines and our overseas suppliers require names to be given exactly as stated in your passport. If you do not advise the correct information and we have to re-issue airline tickets or other documentation, then you will be responsible for any fees charged (such as airline cancellation charges or re-issue fees) in addition to our own reasonable administration fees.

TRAVEL INSURANCE

You are required prior to or at the time of booking, to take out, and maintain for the duration of your travel arrangements, insurance that will indemnity (i.e., totally cover) you for at least the following:

+$500,000 medical expenses; and

+$500,000 repatriation expenses.

We reserve the right at any time to request you to provide a copy of a policy or certificate of insurance to show that you have taken out insurance as required in accordance with the above.

If you fail to produce a copy of the policy or certificate within 48 hours after we request it, then we reserve the right to cancel your booking. In this event, you agree that you will not be entitled to a refund of any deposit paid, which will be retained by us to compensate us for time spent and work done.

You acknowledge that any request for evidence of such insurance is an important request in relation to our business and necessary to protect our legitimate business interests.

ACCOMMODATION

We reserve the right to substitute hotels, vessels and other forms of accommodation with properties or vessels of a comparable or higher standard.

PASSPORTS, VISAS & VACCINATIONS

It is a requirement that you hold a valid passport and any required visas for your trip. It is your responsibility to ensure that you are in possession of the necessary documentation to comply with the laws and regulations of the countries to be visited. It is your responsibility to obtain vaccinations and preventative medicines as may be required for the duration of the trip. Any information provided by us is given in good faith.

HEALTH & FITNESS

It is your responsibility to ensure that you have a suitable level of health and fitness to undertake the trip of your choice. We will not be responsible for any damage, injury, death or loss of any kind arising from your failure to fully disclose relevant medical information.

If you suffer from a medical condition which may reasonably be expected to increase your risk of needing medical attention, or which may affect the normal conduct of the trip, then you must advise us at the time you make your booking request.

We may request you to provide an assessment of your medical condition from a qualified medical practitioner. If no assessment is provided or if the assessment indicates that you will require special assistance from personnel which we cannot reasonably provide, then we may cancel your booking. We will provide you with a full of refund of payments made.

We reserve the right to cancel your booking if any changed or non-disclosed medical conditions mean that you will require special assistance which we cannot reasonably provide.

We strongly suggest that your travel insurance policy includes comprehensive cancellation coverage.

DIETARY REQUIREMENTS

Special dietary requests are required to be notified to us at the time of booking. Although we will use reasonable endeavours to accommodate requests, we cannot guarantee requests will be met by suppliers. It is your responsibility to check that meals and beverages do not contain any allergens. We expressly disclaim any liability for meals or beverages that contain allergens.

INDEPENDENT SERVICES

We are not responsible for any additional activities or excursions which are not included in the booked itinerary or which we sell as agent for the principal operator. Any advice or recommendation made by a guide or local representative does not make us responsible.

ACCEPTANCE OF RISK

You acknowledge that travel involves personal risks which may be greater than those present in your everyday life. This could be as a result of the adventurous nature of your trip or the visiting of destinations which present geographical, political or cultural risks and dangers.

You should consult guidance issued by the Department of Foreign Affairs and Trade (DFAT) applicable to the destinations within your itinerary. You acknowledge that your choice to travel is made having had the benefit of DFAT guidance, and you accept any additional personal risks associated with your travel. To the fullest extent permitted by law, we disclaim any liability for these risks.

FLIGHT DELAYS

You acknowledge that there may be flight delays (due to circumstances beyond the control of the company) that may lead to interference with a tour for which you have booked.

You agree that we will not be responsible for any flight delays or loss of flight connections whether such loss is caused by you, us, any of its suppliers, an airline or other. In the case of any loss of flight connections, whilst we will use best endeavours to continue with the booked tour, we will not be liable to compensate you for any lost part of your itinerary and we will not be liable to pay for any additional costs you may incur.

We strongly recommend that your policy of travel insurance has coverage for flight cancellations and delays.

You acknowledge that it is your responsibility to check-in on time for your flight at any airport. We will not be responsible for any flights that are not taken due to your late arrival at any airport. It is also your responsibility to contact the relevant airlines to confirm flight details if relevant.

RESPONSIBILITY

Services supplied by independent suppliers

Where a third party over whom we have no direct control (Independent Supplier) is the supplier of travel arrangements that form part of your trip, you acknowledge that our obligations to you are limited to taking reasonable steps to select a reputable Independent Supplier and arranging for them to provide those travel arrangements to you. Independent Suppliers over whom we have no direct control include but are not limited to airlines, railway and cruise operators, hoteliers, independent transport companies (i.e., vehicles not operated by us) and common carriers.

We act as an intermediary only and you will be subject to the terms and conditions of the Independent Supplier. Any disputes between you and the Independent Supplier are to be resolved between you and them.

To the fullest extent permitted by law, we will not be responsible to you for any loss, damage, personal injury or delay attributable to the actions or omissions of an Independent Supplier.

Services we directly supply To the extent only that we are the principal supplier to you of travel arrangements or other services which we control, then we will provide those travel arrangements and services with reasonable skill and care.

We will only be responsible for our employees in the course of their employment, and for our agents and suppliers (where we are not the supplier’s agent or an intermediary for an Independent Supplier) if they were carrying out the work we had asked them to do.

We will not be responsible for any loss, damage, claim or expense caused by the acts or omissions of yourself, of any other third party not connected with the provision of the travel arrangements or services, or due to an event of Force Majeure.

General liability limitation You acknowledge that travel arrangements or services which comply with local laws and regulations will be deemed to have been properly performed, even if this would not be considered the case in Australia.

Australian Consumer Law and corresponding legislation in State jurisdictions in certain circumstances imply mandatory conditions and warranties into consumer contracts (“Consumer Warranties”). These Booking Conditions do not exclude or limit the application of the Consumer Warranties. Other than the Consumer Warranties, we disclaim all warranties.

To the fullest extent permitted by law, our maximum liability to you under these Booking Conditions, in tort (including negligence) or at law is limited to arranging for the travel arrangements to be resupplied or payment of the cost of having the travel arrangements resupplied.

COMPLAINTS

In the event of a problem with any aspect of your travel arrangements, you must tell us or make our representative or our local supplier aware of such problems immediately.

We will only consider and be responsible for claims made against us where we or our suppliers have had the opportunity to put things right on the ground. If you notify us of a problem during travel and we haven’t resolved it to your satisfaction, then you must make any claim in writing within 30 days from the end of your travel arrangements.

DEEMED ACCEPTANCE

If you place a booking on behalf of another party, you represent and warrant us that you are duly authorised to provide the agreement and consent of the other party to be bound by these Booking Conditions. You agree that you will be responsible for any loss or damage we incur if this is not the case.

GENERAL

The contract between Chimu Adventures trading as Chimu Adventures Pty Ltd and you is governed by the laws of the State of New South Wales, Australia. Any disputes shall be dealt with by a court with the appropriate jurisdiction in New South Wales.

If any provision of these Booking Conditions is found to be unenforceable, then to the extent possible it will be severed without affecting the remaining provisions.

Any personal information you provide to us will be collected, stored, used, protected and shared in accordance with Australian Privacy Principles, and our Privacy Policy, which is published here https://www.chimuadventures.com/content/privacy-policy

AUTHORITY ON TOUR

When joining a group tour, you undertake to conduct yourself in a manner conducive to good group dynamics. If you act in a manner that threatens or disrupts the safety or enjoyment of others on the tour, the tour leader may, acting reasonably, require that you leave the tour. You will not be entitled to any refund for unused services and you will be responsible for any additional costs you incur.

MINIMUM NUMBERS

Some trips are based on a minimum number of passengers travelling. We will advise you prior to confirming your booking if this is the case. If a trip fails to satisfy minimum numbers, the trip may be cancelled. If the trip is cancelled, we will at your election refund you all payments made or credit payments towards alternative arrangements. We will not be responsible for any other travel arrangements affect by, or any additional costs incurred, as a result of cancellation.

IMAGE RELEASE

When on tour, we may take photographs or make recordings of you and your activities that identify you. We reserve the right to use any images and/or recordings for promotional and marketing purposes. You consent to this use and acknowledge you will not be entitled to any payment or other compensation. If you do not consent to the use of your image or likeness, please advise us as least 21 days prior to the commencement of your tour.

Packing is often the least popular aspect of any holiday – but packing for the Polar regions can be particularly daunting. It is one of the most extreme environments you are ever likely to find yourself in, so staying warm and dry is vital when the weather is so unpredictable. But don’t worry, we have you covered. Dressing for shore landings: A full packing list will be provided that offers detailed information on what to pack to help you prepare for your Antarctic voyage.

GOLDEN RULES

Rule #1: Layers, layers, layers

Rule #2: Wear breathables (wool, not cotton)

Rule #3: Waterproof, not water repellent

Rule #4: Protect your extremeties

Rule #5: Remember the SPF

Provided expedition gear

Staying warm and dry during your voyage is vital. Our Expedition gear has been carefully selected and has all the important features to ensure maximum enjoyment on your Antarctic adventure. You will receive a quality manufactured Polar parka, included with every voyage you take with us. Our Expedition Jacket, meticulously designed by our expert team based on many years of experience in harsh environments, is two-fold:•a robust outer layer engineered to defy even the toughest polar weather conditions, provided to you on loan. •a lightweight insulated inner layer. Designed to be worn under your outer layer during off-ship excursions but also a great outer layer for your time onboard the ship, yours to take home at the end of your journey as a reminder of your epic adventure to the White Continent!

MUCK BOOTS (ON LOAN)

We will provide black, rubber Muck Boots for the entire duration of your voyage. They are specifically engineered to deliver grip and performance on snow and ice while keeping your feet warm and dry.

EXPEDITION PARKA (ON LOAN)

A water repellent coating on the outer layer helps to move moisture away f rom the body, making this a breathable and light jacket. With hi-vis elements, large pockets for easy accessibility and watertight seals, this is the perfect parka to keep you warm and dry on the ship to shore Zodiac excursions in all kinds of weather.

INSULATED INNER JACKET (YOURS TO KEEP)

Made out of 100% recycled synthetic fibres, your vegan 600 fill insulated puffer jacket will keep you warm even on the wildest days of your expedition. With a Durable Water Repellent (DWR) finish, which encourages water to bead off the fabric’s surface, the jacket was produced using sustainable chemistry with minimal impact on people and the environment. A great memento to take home at the end of your voyage to remember your incredible Antarctic adventure!

More information about all Expedition gear including sizing options, as well as a full packing list will be provided to you within plenty of time of departure.